Sr Recruitment Specialist
360 Nautica (B2C)
Total years of experience :10 years, 4 Months
PAYROLL
• Monitor and track daily attendance, leave and ensure that data are correct at any given time.
on time after the cut-off date.
• Monitor newly hired and terminated employees to update the payroll.
• Manage the accurate processing of payroll within a specified timeframe and in accordance with Qatar Labour Law requirements.
• Ensure that all payroll information on the computerized payroll system is maintained accurately and prepare reports as required.
• Calculate and process all salary and wages increases (including back-pay if required), leave
entitlements, and other adjustments.
• Facilitate the electronic transfer of salaries and wages to the finance department and other deduction recipients.
• Work closely with Finance Department to ensure WPS (Wage Protection System) compliance.
• Ensure employees’ final settlement packages, including end-of-service benefits, are in accordance with Qatar employment laws & company policies.
• Maintain confidentiality of all payroll information. Back-up electronic payroll files for secure storage
• Handle employee payroll-related inquiries in a timely & efficient manner.
• Preparing & distribute pay-slip.
• Prepare and monitor monthly payroll Summary.
• Opening of Bank Account for Newly Hired Employee
EMPLOYEE WELFARE
• Correspondences - Internal Memo, confirmation of appointment, end of employment contract,
An extension of employment contract, employment certificates, Bank letter.
• Employees Discipline - Show Cause notices, Disciplinary action notices.
• Reports - HR Reports, Cost Allocation.
• Dealing with Employee's Grievances, Issues and Complaints.
LEAVE MANAGEMENT
• Employee leaves monitoring, calculations and coordination to Receptionist for booking of ticket.
• Updating Leave Application (Track list)
• Update Medical Leave
GOVERNMENT PROCESSING
• Monitoring of RP Renewal, Exit permit, visa cancellation and transfer of visa of new employee.
• Monitoring of employee transfer of sponsorship to new company.
RECRUITMENT:
• Handling end-to-end recruitment.
OTHER TASK
• Updating of Employee File Folder both hard copies and soft copies
• Updating Master file list.
• Other task assigned by superior from time to time
CONTRACTS AND TENDERING
• Looking for any tender announcements in newspapers, and monaqasat etc
• Responsible for preparing the technical and commercial tenders - from reviewing the initial request to tracking and managing the tender process to submitting the final bids.
• Analyze and coordinate the administrative, technical and commercial aspects of the tendering and contract process.
• Communicate internally and delegate tasks for additional information to be included in the technical tender.
• Track tender status and execution to ensure alignment to deadlines.
• Enter details and submit monthly reports of submitted tenders, contracts, quotations.
• Maintaining contracts, quotations & business development department files updated.
• Prepare & submit quotations as requested/ as per RFQ and RFI.
HR KEY RESPONSIBILITIES.
• Understanding the requirements of Managers.
• Sourcing candidates using databases, social media etc.
• Matching the most suitable candidates to different positions available.
• Arranging and coordinating interviews with candidates and relevant departmental heads.
• Preparing timesheets for the employees.
• Recording, maintaining and monitoring attendance to ensure employee punctuality.
• Recording and maintaining data for leaves of the employees.
• Handling the full and final settlement of the employees.
• Making Attendance sheets of the employees.
• Preparing all relevant HR letters/documents/certificates as per the requirement of employees in consultation with the management.
• Maintaining and regularly updating the master database (personal file) of each employee.
• Reviewing employee expenses and providing reimbursements.
• Disbursing funds as needed for the order of the specific items
OTHER HR RELATED TASK (PREPARING)
• Salary certificates
• Experience certificates
• Employment contracts
• Salary advance requests
• New Arrival advances
• Leased accommodations renewals
•
LOGISTICS
• Making Purchase orders for the suppliers and customers.
• Track the shipments/Delivery of the Shipments.
• Inventory management of medical consumables.
• Production and delivery of compliant, professionally produced proposals within customer-defined timeframes.
• Act as a point of contact between the clients.
• Preparing delivery and invoice.
• Processing payments towards the orders received.
Client: Manateq
PM/CM: Dorsch Qatar
• Monitoring and controlling the status of staff.
• Compile with updated Departments employee records (hard and soft copies).
• Understanding the requirements of Managers.
• Evaluating resumes and applications.
• Sourcing candidates using databases, social media etc.
• Assuming responsibility for pre-interview screening.
• Matching the most suitable candidates to different positions.
• Creating relationships with job seekers and providing advice.
• Arrange all meetings/Conferences of the manager dairies used to collect and compile all the information required for the meeting.
• Receive all incoming mails and distribute maintaining a master file for quick reference.
• Used to maintain attendance sheet for proper recording of staff leave, absence and training.
• Maintaining log files of the documents
• Manage Agendas/travel arrangements/appointments for the upper management.
• Manage phone calls and correspondence (e-mail, letters, and packages).
• Create and update records and database with personal and financial and other data.
• Track stocks of office supply and order when required.
• Submit timely reports and prepare presentations.
• Assist colleagues whenever necessary.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Supervise administrative staff and divide responsibilities to ensure performance.
in