Amin & Coordinator
Venture Gulf Engineering W.L.L.
Total years of experience :15 years, 6 Months
1.Dealing with customers for Logistics & Transportation and yard arrangement as per client’s requirement.
2.Keep all the records for all the Trailers/Low beds, Manpower and Equipment’s site wise and collect daily/monthly Job Trip Sheet and Time Sheet from all the work-related clients and keep all daily movements records up to date and follow up for the same to invoice charging purpose.
3.Prepare workers time sheet records and job details for prepare overtime sheet for monthly salary payrolls.
4.Handling of petty cash and prepare reimbursement of daily expenses and keep all the expense records and segregates if required by departments wise too.
5.Prepare Purchase Request (PR) and Goods Receive Voucher (GRV) to Procurement Departments for issue Purchase Order (LPO/PO) to buy necessary items and vehicles spare parts to proceed payments.
6.Prepare DN (Delivery Note) for materials delivery and records.
7.Training and certification arrangement like TUV Training, Defensive Driving, Land & Transport Dangerous Goods (LTDG).
8.Arranging and follow up all the records for vehicles registration card (Isthimara) and insurance Policy expiry/renewal and traffic violation clearance.
9.Prepare IOM (Inter Office Memo) and NOC (No Objection Certificate) for various purpose as required.
10.Prepare all the Service Tickets/Performa Invoices as per client’s requirements to account department to issue invoices.
11.Maintain all the department wise income and expense daily/weekly/monthly reports as required.
12.Keeping all the records of drinking water/sewage water which is use in camp/office and payment process as well.
13.Maintained and operate GPS Tracking IVMS (In-vehicle Monitoring System) GPS, keep blue keys and MDT (Mobile Data Terminal) Record for assets and drivers list up to date.
14.Documents controller job for incoming and outgoing docs - records of acknowledgement.
15.Keep update records for vehicle accidents and involved vehicles and follow up for insurance claim for maintenance as per insurance policy.
16.Keep the service records and prepare job cards for all vehicle’s periodical general maintenance services and other maintenance as per required and follow up for the same with workshop.
17.Ability to leading, dealing, handling and coordinating various type of multitask job upon required by department.
1. Keep reporting to head office up to date all about the branch activities like fire alarm, police alarm and any incidents in the branch.
2. Give Instructions to the security officers and brief them about the duty responsibilities.
3. Operating the CCTV cameras and all the security systems.
4. Dealing with contractors and visitors and access them as per the work permits.
5. Check the gate passes of IN/OUT assets and keep logging all records.
1. Dealing with new and all the current customers and prepare Quotations for per their requirements.
2. Prepare Service Tickets after complete job for approval of customer prior to invoices.
3. Prepare all the receivable and payable cash/ credit invoices.
4. Collect the credit amount form customers and deposits in company’s Account.
5. Prepare the banking transactions (Deposit cash/cheque, bank drafts.)
6. Type correspondence documents like incidence reports, leave application as require official and as per related firms and organizations requirements.
7. Arrange the visitor’s program like hotel booking, appointments and travel requirements.
School Topper from 1 class to 10 class.
