Recruitment Specialist
gardinia contracting LLC
Total years of experience :11 years, 1 Months
Sourcing the candidates from different job portals, social media etc. for white collar job roles..
Closure of VRF on time with best selection.
Recruiting, interviewing the candidates as per VRF.
After screening, schedule the interview with technical manager heads and negotiating salary with candidates.
Taking the approvals from department head for issuing offer letter.
Issuing the offer letter and Employment contract generation.
Supervising the document controller for onboarding process.
Managing the team for successful completion of placements.
Update the recruitment tracker on time and sharing the report with recruitment head and technical heads.
Organizing the team for bulk hiring.
Presentation and update the recruitment progress report weekly & Keep records of recruitment.
Supervise the document controller for reference check and visa process.
POSITION : - Recruitment Lead /Senior Recruitment Specialist (From 2021 August Till present) Roles and Responsibilities( Multi-industry)
➢Source candidates using a variety of search methods to build a robust candidate pipeline
➢Advertise the job vacancies in different job portals and resume scanning.
➢Screened database sharing with screening team for the interview invite .
➢Provide training to the screener team for the suitable candidates invite.
➢SOP preparation and sharing with quality for the approvals .
➢Selection of suitable candidates for the job role & verification of candidate profile with selection criteria .
➢Taking approvals from BU head for the selection criteria and exceptions.
➢Informing candidates about the final selection, responsibilities, and onboarding procedures
➢Supervise & monitor the admin teamwork and guide for the visa process without delay and issues.
➢Issue of offer letter, linking of biodata with correct VRF for visa process.
➢Employment contract generation and sharing with welcome center for the arrival
➢Presentation and update the recruitment progress report weekly & Keep records of recruitment.
➢Update the recruitment stages with Business units & demand planning.
➢Combined report generation from HR 360 .
➢Organization and arrangement of open days for fulfilling the urgent vacancies.
➢Audit preparation and presentation with client and BU quarterly annually .
➢Update the VRF status with demand planning and business units.
➢Update the VRF status with demand planning for closure of VRFs.
➢Follow up with PRO and production team for the visa process& change status .
POSITION : -EXTERNAL TALENT ACQUISITION SPECIALIST (From 2021 June to 2021 August) Roles and Responsibilities ( Multi-industry)
➢Source candidates using a variety of search methods to build a robust candidate pipeline
➢Advertise the job vacancies in different job portals and resume scanning.
➢Screen candidates by reviewing resumes and job applications, and performing phone screenings
➢Perform screening and shortlisting candidates for final interviews and preparing candidate assessment report
➢Informing candidates about the final selection and onboarding procedures
➢Update recruitment progress report weekly & Keep records of recruitment.
➢Sharing documents, employee database with Onboarding team for offer letter roll out and further onboarding process.
➢Follow up with onboarding team for visa process and joining.
➢Monthly invoice preparation and sharing with managers.
POSITION : - SENIOR HR Executive (Promoted from/ recruiter to Senior recruitment/HR Executive in 2020) EMPLOYEE SIZE : 800+ Roles And Responsibilities ( Multi-industry) Recruitment and selection.
➢Advertise the job vacancies in different job portals and resume scanning.
➢Perform initial screening and shortlisting candidates for final interviews and preparing candidate assessment report.
➢Final selection report sharing with clients and departmental heads.
➢Onboarding process and coordinate with PRO for visa process.
➢Managing the full recruitment cycle with sub ordinates.
➢Informing candidates about the final selection and onboarding procedures
➢Sharing selection and onboarding list with Operation and MIS department and with clients.
➢Approving MRF and sharing MRF tracker
➢Preparing offer letter in project wise, preparation of warning letter, termination letter etc.
➢Update recruitment progress report weekly & Keep records of recruitment.
➢Assist the introduction of new employees on first joining day if needed.
➢Support Managers and departmental heads on all recruiting matters.
➢Induction to blue collars and white collars at the joining time.
➢Internal recruitment for promotion.
➢Induction to the new employees about company, and policies. Visa process
➢Collecting the documents from the employees for visa processing.
➢Follow up with PRO for visa process
➢Sharing MOL, tawjeeh training and medical application, EID application for visa process
➢Sharing visa expiry details with employees.
➢Visa tracker /labor card tracker updation. Insurance
➢collecting, managing and sharing the documents for medical insurance .
➢Sharing the employee database with insurance team as per insurance company format.
➢Follow up with insurance company for renewal, cancellation and addition of insurance. Payroll Management
➢Project wise Payroll management, calculation and invoice rising.
➢OT calculation and verification of dues and allowances, arears, deduction, incentives and leave salary
➢Attendance preparation, , leave tracker management and verification.
➢Adding Annual leave, Sick leave, Maternity leave, LWOP, in HR payroll System. Passport Handling
➢Keeping and maintaining Passport tracker.
➢Passport locker handling
➢Maintain passport in and out with proper documentation in project wise. Documentation & Database Management
➢Addition and updation of employee details in the system .
➢Sharing employee joiner details with MIS team.
➢Assist all new joiners with issuing their new C3 card if required.
➢Salary certificate, salary Transfer certificate, and NOC preparation.
➢Employee recognition program where he/she need to take part in organizing the monthly meetings, collect recommendations and prepare certificate and rewards accordingly.
➢Publishing joiners and attrition reports.
➢Publishing MRF tracker
➢Weekly submission of passport tracker, MRF tracker, Documentation tracker, insurance tracker, Visa tracker, Work permit recovery tracker, labour card tracker, leave tracker,
➢Maintaining records, filing systems & computer files . Exit formalities
➢Evaluating the clearance from all departments for exit formalities.
➢Preparing End Of Settlement and Benefit calculation.
➢Exit interview and exit interview tracker updation..
➢Sharing inactive employee details with MIS department.
➢Follow up with PRO for visa/labour card cancellation.
➢Passport release and passport tracker updation.
EMPLOYEE SIZE : 2000 employees with 6 sister companies ROLES AND RESPONSIBILITIES ❖ Maintaining records, filing systems & computer files. ❖ Recruitment and selection . ❖ Advertise the job vacancies in different job portals and resume scanning and initial interviews. ❖ Perform initial interviews and making candidate assessment report. ❖ ERP is used for database updation . ❖ preparing offer letter, warning letter, termination letter and contract letter . ❖ Update recruitment progress report weekly & Keep records of recruitment . ❖ Assist the introduction of new employees on first joining day if needed. ❖ Answering general queries by telephone & emails. ❖ Support managers and team leaders on all recruiting matters. ❖ Collecting the documents from the employees for visa processing ❖ collecting and managing the documents for medical insurance ❖ Updating & Processing reports ❖ Payroll management using ERP and excel ❖ Posting Annual leave and sick leave or any other leaves in HR System. ❖ Add all new joiners required details into HR System. ❖ Reflect and feed HR System with any new staff details and transfer. ❖ Employee recognition program where he/she need to take part in organizing the monthly meetings, collect recommendations and prepare certificate and rewards accordingly.
•❖ Conduct exit interviews to understand reasons behind staff leaving the business. ❖ Reporting to the HR manager about the day to day activities ❖ Induction to the employees ❖ Updating employee records and documents in ERP ❖ Managing the training certificates and voucher cards . ❖ Arrangement of training process with company staffs.. ❖ Photocopying & Scanning company documents. ❖ Maintain secrecy and confidentiality of documents. ❖ Make preparations for training section ❖ Make arrangements for training certificate distribution. ❖ Maintaining different database files. ❖ Co-ordinating with bank /exchange for opening new bank account lc3 card
ROLES AND RESPONSIBILITIES ❖ Recruitment and selection ❖ Maintaining records, filing systems & computer files ❖ collecting and managing the documents for medical insurance ❖ Updating & Processing reports ❖ Payroll management using MS Excel . Assisting Manager as required ❖ preparing offer letter, warning letter, termination letter ❖ Carries out additional duties given from time to time by the management ❖ Photocopying & Scanning company documents. ❖ Preparation of expense list, invoice preparation and payroll preparation.
Roles And Responsibilities ❖ Resume scanning, initial round of interview ❖ Training management ❖ Documentation & Database management ❖ Payroll management ❖ Offer letter, warning and termination letter preparation etc. ❖ Maintaining records, filing systems & computer files ❖ collecting and managing the documents for medical insurance ❖ Updating & Processing reports ❖ Payroll management using MS Excel . ❖ Assisting Manager as required ❖ Carries out additional duties given from time to time by the management ❖ Photocopying & Scanning company documents. ❖ Coordinating & scheduling interviews ❖ Perform interviews and report candidate assessment. ❖ Coordinating between employees / divisional heads. ❖ Carries out additional duties given from time to time by the management