HR Specialist Recruitment
GRADE Refrigeration LLC
Total years of experience :15 years, 6 Months
• End-to-end recruitment in MENA region (UAE, KSA, Egypt, Jordan, Kuwait, Pakistan, Morocco).
• Recruitment agent sourcing, recruitment contract negotiation, job posting (company site & job sites in UAE, Egypt & Pakistan), job description drafting, cv sourcing/screening, phone screening, personal or online interview arrangement w/ HODs and Country Area Managers (local & overseas), employment contract review, employment offer drafting, visa process coordination (local hire & overseas), on-boarding/joining process coordination for UAE joiners and domestic offices, joining announcement drafting, new joiner IT items coordination.
• Coordinate/organize overseas recruitment campaign with recruitment agencies (India & Philippines).
• Organization charts preparation for Management Board Meeting (UAE, KSA & Egypt org charts) & Supervisory Board Meeting (UAE org chart).
• Coordinate with HODs and Country Area Managers for probation period review forms.
• HRIS and hard file employee documents archiving in the absence of the person in-charge.
• Assist colleagues with timesheet preparation for payroll when necessary.
• Performs ad hoc duties when required.
• End-to-end recruitment for MENA region (UAE, KSA, Egypt, Jordan, Kuwait, Pakistan).
• In-charge of the full cycle talent acquisition; recruitment agent sourcing, recruitment contract negotiation until approval, job posting (company site & career sites), job description drafting, cv sourcing/screening, phone screening, personal interview arrangement (local & overseas), employment contract/offer letter drafting, visa process monitoring (local hire & overseas), on-boarding/joining process coordination, joining announcement drafting.
• Coordinates/organizes overseas blue and white collar recruitment campaign with agencies (India, Pakistan, Philippines & South Africa).
• Organization charts preparation for board meetings (corporate-UAE & domestic locations-KSA, Egypt, Jordan, Pakistan, Kuwait).
• Gathers/prepares medical & travel insurance quotations for new/renewal of policy for HRM review and management approval.
• Sends request for new/renewal/addition/deletion of medical & travel insurance members.
• Prepares corporate office timesheet for monthly payroll.
• Takes minutes of HR KPI regular meeting.
• Creates process flow chart upon HRM request.
• Organize personnel files (HR soft folder and physical copies).
• Assists HRM on company policies and procedures.
• Assists HR team on creating HR forms.
• Performs ad hoc duties when required.
• Attends daily Managers Briefing, interacts and raised concerns for employee welfare and related HR issues.
• Updates and monitors hotel manning of 175 employees as well coordinate with HODs on staff requirements as per manning budget.
• Posting job adverts, screening applications, short listing, interviewing and selecting candidates.
• Deals with grievances and implementing disciplinary procedures including issuance of warning and termination letter as per company policy and UAE labor law.
• Coordinates with Headoffice on e-visa application status, visa change status, employee entry or exit formalities, selected candidate approval, and offer letter approval.
• Coordinates with Transportation Supervisor on employees’ transportation schedule/timings and related arrangements.
• Attends and resolves employee complaints, accommodation maintenance requests, and staff cafeteria issues.
• Coordinates with insurance provider for employee insurance applications.
• Supervises Personnel Clerk on employee ticket booking, medical, health card, EID application, and cancellation and exit procedures.
Prepares PR funds reconciliation to a total of AED1.4 million (AED700k E-Dirham Fund, AED300k Commercial Bank of Dubai Fund, AED400k Petty Cash Fund) prepared on regular basis, monitor online balances and follow-ups cheques on timely manner.
• Process, monitor status and follow-up EID card new registration / renewal application. Initiate correct procedure of application and required modification to avoid application cancellation.
• Updates EID card details in EPRO system to keep record. Coordinates with respective department/sector for card distribution.
• Monitors applications and expiries of e-visa. Coordinates with recruitment regarding e-visa status, blacklisted replacement and e-visa cancellation. Coordinate with PRO on pending/delayed e-visa applications.
• Updates employee new/replacement/modify work permit details in Tas’heel Services to link information between MOL and MOI.
• Prepares and submits quota report to respective department of CVs, work permit and e-visa application status on daily basis.
• Provides assistance to IT Department and PR Manager on relevant information of work permit and e-visa details in EPRO and resolve related issues whenever necessary.
• Assists/relieves colleagues on necessary procedures for quota data entry, medical, insurance, labour card, residence visa, and cancellation.
• Attends meetings on behalf of HR & Training Manager e.g. Daily Managers Briefing and Departmental Communication Meeting and raised concerns on behalf of the department. Presided monthly Employee Relations Committee meeting and resolved issues concerning employee accommodation and cafeteria.
• Updates personnel file in PayTrax system for payroll, sick leave, monthly attendance record, and salary amendments.
• Raise purchase/store requisitions thru FBM system as well as air ticket requisition for leavers and repatriates. Handled petty cash for staff medical expenses and prepared expense report on the same.
• Organize and hosts monthly get-together party, city trips, game competitions, employee of the month awarding, and quarterly staff parties.
• Screens CVs and requirements needed to proceed for work permit application. Entered passport details of applicants in EPRO to keep record and proper tracking.
• Handles employment visa application and monitoring to update Sr. Admin Officer on regular basis. Arranged necessary visa for visa message/ok to board and airport visa deposit of employees prior to flight schedule.
• Coordinates with training center of employee details and flight schedule of employees due to arrive and airport pickup arrangement.
• Answers phone calls, received pertinent documents and memos on the absence of Sr. Admin Officer.
• Assists PRO and Sr. Admin Officer of workers’ Security Pass applications. Assisted colleagues on employee documentations in EPRO.