Vincy Vincent

• Managed end-to-end recruitment using SmartRecruiters (ATS),
improving hiring turnaround time by 50%.
• Coordinated onboarding, visa processing, and full employee lifecycle
management.
• Supported HRIS, employee engagement, labor law compliance,
employee relations, attendance tracking, leave management, and
performance evaluations.
• Provided executive support to the Director across HR, operations,
finance, and engineering functions.
• Supervised a team of 30+ technicians and supervisors, ensuring
compliance with safety and operational standards.
• Managed monthly engineering budget (~AED 1.5M) including expense
tracking and P&L support.
• Reduced vendor and procurement costs by 25% through effective
negotiation and vendor management.
• Led procurement activities including RFQ & purchase requests,
purchase order processing, vendor coordination, and contract
management (AMC/service agreements).
• Coordinated cross functional projects, CAPEX tracking, and renovation
initiatives ensuring timely delivery.
• Monitored building systems (BMS, GRMS) and preventive maintenance
programs across rooms and public areas.
• Maintained compliance documentation for statutory inspections,
permits, and certifications.
• Prepared monthly reports on utilities consumption, maintenance
costs, and operational performance.

• Provided administrative and operational support to the Engineering
Department.
• Assisted HR operations, documentation, and attendance tracking.
• Managed work order systems and maintenance requests to ensure
timely completion.
• Assisted in implementing preventive maintenance schedules and asset
tracking.
• Coordinated procurement processes and supplier communication for
engineering materials.
• Supported budget preparation, expense tracking, and procurement
documentation.
• Maintained records for compliance audits, safety inspections, and
operational documentation.

• Supported engineering department setup during the hotel pre opening
phase.
• Coordinated vendor onboarding, procurement activities, and
equipment deliveries.
• Assisted with asset registration, inventory documentation, snagging,
quality control and facility readiness inspections.
• Managed maintenance documentation and work order tracking
systems.
• Assisted in engineering staff onboarding and departmental
administrative setup.

• Managed daily office administration including correspondence and
documentation.
• Assisted HR Head with recruitment coordination, attendance tracking,
travel arrangements, and visa processing.
• Maintained office supply procurement and vendor coordination.
• Supported digital marketing initiatives including social media
management and campaign tracking.
• Coordinated with media agencies and marketing teams to support
advertising campaigns.