ACCOUNTING ASSISTANT
International Advertising LLC
Total years of experience :12 years, 10 Months
Typed booking orders and entered details in the system.
•Printed on daily basis the advertisement bookings report.
•Followed up agencies and direct clients to submit advertisement materials related to their bookings.
•Prepared Invoices as per international orders and kept them ready for sending to clients.
•Assisted the Accountant in all matters which included following up for collection of receivables.
•Assisted in updating data base and lists for bulk mailing, created new files and contributed in making quotations when required.
•Other duties as required.
Provided system reports, maintained and updated electronic information systems, distributed documents, and ensured accuracy of all documents.
•Took charge of the maintenance and safekeeping of all civil registry documents by establishing an effective and efficient filing system to ensure preservation and disposition of files/records.
•Prepared and checked payroll before submission to accounting.
•Encoded data entry of Birth, Marriage and Death in the Civil Registry Information System (CRIS).
•Checked all the encoded data and filed the documents according to registry number.
•Performed other tasks that may be assigned from time to time
Acted as the custodian of funds and securities of the bank and maintained the confidentiality and protection of the said items.
•Monitored all cash funds to and from the depository bank.
•Acted as the vault custodian and kept the confidentiality of its combination lock and maintain a logbook of persons in and out of the premise.
•Issued official receipts daily for all payments received from client, account officers, collectors, tellers’ and inter office transactions and ensured that all are intact, with taping showing grand total and maintained logbook of the official receipts.
•Forwarded all the receipts for the loans bookkeeper for posting.
•Retained copies of all the signature cards of the depositors which are filed alphabetically in locked boxes internal control purposes which are used for signature verification.
•Ensured that cash received is verified and counted in front of the depositor/ payor / account officer/ collector.
•Kept the book of accounts, teller’s blotter & register of accountable forms
Submitted production report every week and fax the documents to Japan and Korea.
•Encoded lists of shoes and sizes ready for export.
•Assisted the Plant Manager in paper works and encoded then submitted the reports to the main office in Japan.
Acted as the front liner and receptionist of the office.
•Answered incoming calls
•Encoded and printed telephone directory.
•Assisted the customer or clients for long distance and local calls.
Took charge of opening of new accounts and checked the specimen cards are properly filled out.
•Filed documents, resolutions and other attachments of an account opened by a depositor.
•Explained to the clients the regulations on deposits, dormancy of accounts and bank charges.
•In charged of microfilm of checks and segregate it by banks.
Acted as the front liner and receptionist of the bank.
•Handled daily cash for withdrawals and deposits.
•Facilitated and posted deposit and withdrawal transactions for the day.
•Accepted Check and other cash items (COCI) deposits of clients and forwarded the said items to the Branch Cashier at the end of the day.
•Maintained a logbook of all Check and other Cash Items (COCI) received before forwarding to the Branch cashier.
•Submitted at the end of the day the validated withdrawal and deposit slips to the Savings Bookkeeper and made sure that it tallied with the blotters before submission.
•Issued official receipt / provisionary receipt of loan payments of walk in clients with Branch Cashiers signature on the receipt.
•Conducted daily cash count and checked if it balanced with the transaction ended during the day.
•Monitored time deposits about to be due.
•Forwarded cash on hand balance to the Branch Cashier together with the Tellers Blotter and Proof of Cash at the end of the day.
•Submitted the following reports to the Branch Cashier for consolidation and checking:
-Blotters Report
-SSS and PHIC collection summary listing or abstract of collection
- Proof of cash
•Assumed other duties that may be assigned from time to time by the Branch cashier.
SAVINGS BOOKKEEPER
Responsibilities:
•Acted as Custodian of Savings subsidiary ledgers.
•Acted as Custodian of time deposit accounts
•Verified Check and other Cash Items deposited by a client and double checked that it is not a post dated check nor a stolen check, there are no erasures or alterations, “in words” portion tallies the “figures” and endorsement at the back is clear and completed.
•Maintained a logbook of passbooks issued to clients
•Ensured that deposit and withdrawal transactions are correctly posted on its corresponding savings ledger.
•Printed monthly Savings Accounts Outstanding Balance-Current and Dormant.
Opened new accounts and checked that specimen cards are properly filled out.
•Filed documents, resolutions and other attachments of an account opened by a depositor.
•Explained to the clients the regulations on deposits, dormancy of accounts and bank charges.
•Prepared letter for those dormant account through post or hand carry.
•Ensured that deposit and withdrawal transactions are correctly posted on its corresponding savings ledger.
•Verified the following:
•Date is correct
•The names of the depositor appearing on the deposits / withdrawal slip tallies with that of the passbook.
•Amount in words tallies with the figures in the deposit and withdrawal slips.
•If the deposit slips bears the signature of the cashier or teller.
•If there is any erasure / alternation in the amount of the withdrawal slips.
courses: Computer Professional Office- CO-PRO System Technology Institute (STI)