Senior Administrative Assistant
Weill Cornell Medical College - Qatar
Total years of experience :10 years, 7 Months
Ø Provides senior level administrative and secretarial support and
other divisional activities as required.
Ø Coordinates appointments, group meetings and conference calls.
Ø Maintains the electronic calendar, schedules appointments and
conference calls. Manages the office files, orders stationary,
Ø Photo copies, faxes and other tasks such as screening, logging
and prioritizing incoming telephone calls, mail and email.
Ø Compiles and distributes agendas and materials, and records and
transcribes minutes of meetings.
Ø Provides support for initiating the travel arrangements relating to
education and business leave.
Ø As required, initiates shopping carts relating to the educational
activities of the department ensuring compliance with WCM-Q
financial policies and procedures.
Ø Prepares itineraries and coordinates the arrangements for ad hoc
visitors.
Ø Liaises with the staff in the division and with external
stakeholders as required.
Ø Maintains strict confidentiality and security of exam, student and
faculty related information.
Ø Assists with the completion of expense claim reimbursement
forms and submission of requests on the Academic Leave
Ø Management System as required.
Ø Performs other job related duties.
for the “Heya Arabian
Fashion Exhibition 10th
Edition” held at Doha Exhibition & Convention Centre and Mall
Activation at Landmark organized by Qatar Tourism Authority and Design Creationz
Ø Planning, Organizing, Promoting, Facilitating
and Coordinating different types of events from
Corporate and Private events, Exhibitions,
Trade shows, Conferences andWeddings.
Ø Meeting with potential and existing clients to increase
opportunities. Ensuring that quality client/customer
standards are upheld at all times.
Ø Developing proposals, quotations and tenders for event
enquiries and work with the c reative team to develop
event promotional materials.
Ø Participate in marketing activities to increase brand
awareness and gain new clients.
Ø Attend Trade and Public events for networking and to
secure new business opportunities to create a pipeline of
sales opportunities.
Ø Monitoring and coordinating the timeline of an event.
Ø Sourcing out & Procurement process for agencies, suppliers.
Ø Coordinating and arranging the talents, artists, Event
Professionals from across the globe, also assist in the
proc ess of hiring & training them.
Ø Creating and revising plans and layouts for different events.
Ø Liaising with the client to ensure that their needs are
effectively met.
Ø Dealing with Motor Insurance Department.
Ø Apart from Motor Insurance, also focusing on other products
like Travel, Medical, Child Education plans etc.
Ø Providing leads regarding Vehicle loans & Personal loans,
Credit cards etc. to concerned departments.
Ø Ensuring to achieve monthly sales target.
Ø Following up with the existing clients for the timely renewal
of Vehicle Insurance.
Ø Coordinating with Operations team for the issuing &
approval of Insurance policies.
Ø Ensuring the timely delivery of the documents & prospectus
to the clients.
Ø Preparing & sending of Quotation.
Ø Handling customer claims & directing them to concerned
claims department.
Ø Receiving referrals from the existing clients & ensuring to
offer our best services to our custome rs.
Ø Reporting to Department Head.
Ø Oversees the huma n resource database & ensures that
system records are accurately recorded and cross checked.
Ø Prepares recruitment list & job postings and enters new hire
Information in human resource system database.
Ø Receives and tracks employment applications, screens the
visitors a nd a lso obtains a nd conveys information as
needed.
Ø Completes monthly and year-end reports regarding
terminations, transfers, and new hires.
Ø Ensures that payroll functions are performed in accordance
with established policies and proc edures.
Ø Coordinates with related departments as required. Answers
questions and provides assistance.
Ø Assist and supports in departmental training & also training
of new employees.
Ø Stays well informed regarding human resource
developments.
Ø Completes miscellaneous research, reports, and memos as
requested.
Ø Maintains and projects the Company’s professional
reputation.
Ø Keeps management appropriately informed of area activities
and of any significant proble ms.
Extra Activities
courses: Research Development Program Certificate Course
courses: Certificate Course ( MS Office Suite & Secretarial )
Plus Two, Commerce ( CBSE)
10 CBS E
