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Rakesh Raj, Coordinator/ Document controller

Rakesh Raj

Coordinator/ Document controller·Jaddarah Industrial Services

Saudi Arabia

Diploma, Electronic Instrument Engineering

Work experience

Total years of experience: 11 years, 9 months

Coordinator/ Document controller

September 2024 - Present

Jaddarah Industrial Services

Jubail, Saudi Arabia Hybrid

September 2024 - Present

• Manage employee mobilization, documentation, and scheduling across multiple
departments.
• Maintain and organize project and HR-related documents to ensure compliance
with company standards.
• Support HR operations, including payroll, employee records, and coordination with
management.
• Implement process improvement initiatives using Six Sigma (White Belt & Yellow
Belt) methodologies.
• Facilitate smooth workflow and communication between teams to ensure timely
completion of projects.

Company industry:
Petrochemicals & Refined Petroleum Products Manufacture

Document controller

February 2019 - February 2024

Surya Hardware–

Kerala, India Hybrid

February 2019 - February 2024

• Managed and maintained all project and company documentation, ensuring
accuracy and compliance with organizational standards.
• Organized and updated electronic and physical records for easy retrieval.
• Coordinated with project teams to ensure timely submission and approval of
documents.
• Assisted in audits by providing accurate document records and reports.
• Implemented filing systems and document control procedures to improve
efficiency.

Company industry:
Installation & Technical Services
Job role:
Administration

Document controller

March 2018 - January 2019

Econsave hypermarket

Kuala Lumpur, Malaysia Hybrid

March 2018 - January 2019

• Maintained and updated company records, invoices, and administrative
documentation.
• Ensured proper filing, labeling, and storage of physical and digital documents for
easy access.
• Supported daily office operations by managing correspondence and internal
documentation flow.
• Coordinated with different departments to ensure timely submission and approval
of documents.
• Assisted in preparing reports and maintaining compliance with company
documentation standards.

Company industry:
Supermarket

Document controller/front office

January 2017 - February 2018

Karapuram Village Resort & Spa–

Kerala, India Hybrid

January 2017 - February 2018

• Managed and organized all resort documentation, including guest records,
administrative files, and operational reports.
• Handled front office operations, including guest reception, check-ins/check-outs,
and inquiries.
• Maintained electronic and physical filing systems for easy retrieval and compliance.
• Coordinated with various departments to ensure smooth day-to-day operations.
• Assisted in reporting, record keeping, and administrative support tasks.

Company industry:
Catering, Food Service, & Restaurant

Coordinator/ Document controller

May 2014 - December 2016

Apson India, marketing company

Kerala, India Hybrid

May 2014 - December 2016

• Coordinated daily administrative and marketing operations, ensuring smooth
communication between departments.
• Managed and organized company documents, reports, and client records
systematically.
• Supported management in scheduling meetings, preparing reports, and handling
correspondence.
• Maintained accurate documentation for sales, marketing, and project activities.
• Assisted in implementing administrative procedures to enhance office efficiency
and accuracy.

Company industry:
Marketing

Trainee Technician

June 2013 - July 2013

Keltron

Kerala, India

June 2013 - July 2013

• Supported fabrication shop and electronic development activities.
• Maintained and serviced power electronic systems and special product groups.

Company industry:
General Engineering Consultancy
Job role:
Maintenance, Repair, and Technician

Education

Department of Technical Education

March 2014

March 2014

Diploma, Electronic Instrument Engineering

India

Government of Kerala

March 2011

March 2011

High school or equivalent, Biology Science

India

Skills

ADMINISTRATIVE SUPPORT
Intermediate
ADMINISTRATIVE SUPPORT
Intermediate
ALFRESCO ECM
Intermediate
ALFRESCO ECM
Intermediate
COORDINATING
Intermediate
COORDINATING
Intermediate
DEFENSIVE DRIVING
Intermediate
DEFENSIVE DRIVING
Intermediate
DOCUMENT MANAGEMENT
Intermediate
DOCUMENT MANAGEMENT
Intermediate
DOCUMENT PROCESSING
Intermediate
DOCUMENT PROCESSING
Intermediate
OPERATIONAL EXCELLENCE
Intermediate
OPERATIONAL EXCELLENCE
Intermediate
PROJECT CHARTER
Intermediate
PROJECT CHARTER
Intermediate
SAP DMS
Intermediate
SAP DMS
Intermediate
STREAMLINING
Intermediate
STREAMLINING
Intermediate

Languages

English
Beginner
Malayalam
Beginner
Hindi
Beginner

Training and Certifications

Certifications
Mastering Aconex: complete guide to document control
Udemy
Nov 2025
Show credentials
professional diploma in office administration management
Udemy
Sep 2025
Show credentials
certificate in office administration management
AIGPE
Aug 2025
Show credentials
SAP DMS&ECM CROSS-APP MODULE
Udemy
Oct 2025
Show credentials
project charter certification
AIGPE
Oct 2025
Show credentials
sigma white belt
AIGPE
Sep 2025
Show credentials
Six Sigma Yellow Belt Certification
AIGPE
Sep 2025
Show credentials
Driving License (Saudi /India – Heavy Vehicle)