HR and Payroll Officer
Tatweer
Total years of experience :12 years, 7 Months
Payroll
• Updates salary deduction and reimbursement for payroll cut off in HCM.
• Preparation of SIF files.
• Processing Payroll and reconcile all payroll data.
• Preparation of employee pay slip (monthly).
• Protects payroll operations by keeping information confidential.
• Payroll activities include preparation of final settlements, leave salaries, issue cash advances, and monthly addition/deduction list to prepare salary sheets.
• Preparation of various payroll reports.
• Cross-checking all time sheet data and verify.
• Update salary in ERP Oracle Fusion for revised salary (Increment / decrement).
• Preparation of management report (Client wise report, emirates wise report, category wise reports & etc.)
• Payslip generation by mail mearge.
Employee Services/ Relations
• Provide employee letters such as salary and employment certificate, NOC, Offer letter and Confirmation letter in a timely manner.
• Responsible for health card enrollments & distributions, assist employees with insurance queries within the agreed time frame.
• Welcome new employees and prepare HR forms for them to fill.
• Initial point of contact for employees HR queries.
HR Information System
• Ensure accurate employee information are updated in the HCM System, Database System, and Filing System
• Prepares information i.e. bank accounts, new joiners
• Encode leave applications for payroll cutoff in HCM
• Keeps the record and documents of unsuccessful candidates
Administration & Report Managements
• Assist with employee files and HR records are maintained in accordance with the Group guidelines.
• Generates report for time attendance of the employee in daily, weekly and monthly basis
• Responsible for monitoring daily time attendance report and issue warning letters and follow up regarding attendance.
• Filing of documents in the employee files ie. Leaves and other documents.
• Successfully implement Salary Structure and Grading system.
• Filing of documents in the employee files ie. Leaves and other documents.
Responsibilities
• Ensuring that the organization’s monthly payroll is handled in a timely and professional manner in accordance with the UAE labor law and company policies.
• Responsible for transferring all employees’ salaries to their bank account / Exchange through WPS
• To liaise with Bank / Exchange regarding any payroll related requirements/matters.
• Responsible for the whole payroll process for designated companies / Business Units.
• Updating the payroll system based on the action sheets (PAS) such as Additions, Deductions, On Leave, Resumption, New joiners report etc.
• Recording employee information, such as salary increases, promotions, transfers and resignations in order to maintain and update payroll records.
• To receive and review payroll variations if any, from Employee Relations \[HR\].
• To liaise with management and staff regarding all pay enquiries
• Collecting and verifying attendance/overtime details through the timekeepers via HR Department with the approval of concerned department heads.
• Working closely with HR & Finance Department to ensure that payroll actions are in conformance with the employment, benefits practices and accounting procedures.
• Maintaining payroll files properly, keeping them up to date and accurate.
• Processing Leave & final settlements \[EOSB\] in accordance with employment contracts and UAE Labor Law.
• Maintaining employees’ confidence and protecting payroll operations by keeping the information confidential.
• Contributing to identify areas of improvement in terms of payroll process, use of technology etc. and working in coordination with Finance, HR, IT Department to implement changes if any.
• Performing reconciliation on payroll such as on leave employees, head counts, released employees etc. periodically
• To keep the management informed about the changes in UAE labor law which applies to the payroll process.
• Reporting to HR/Admin Manager & General Manager.
HR and MIS
Commerce / Managment Accounting