Procurement Coordinator
H2O Concepts LLC
مجموع سنوات الخبرة :17 years, 4 أشهر
Creating, evaluating and authorizing purchase orders; placing orders with international and local vendors and ensuring order confirmation, shipment and delivery are accurate.
● Contacting vendors to obtain pricing and availability information. Resolving any issues that arise.
● Maintaining purchase records and metrics following organizational standards and processes.
● Coordinate with suppliers to ensure on-time delivery.
● Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.
● Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
● Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
● Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.
● Purchase and issue order in accordance to specification.
● Source for new parts, suppliers or sub-contractors when the need arises.
● Monitor and co-ordinate deliveries of items between suppliers (local and overseas).
● Other tasks given by the Operation Manager and Management.
● Prepare reports and summarize data including sales report and book value.
● Schedule store visits and conduct competitor survey.
● Execution and monitoring of all regular purchasing duties.
● Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.
● Assist in managing and following up overseas orders.
● Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts.
● Support relevant departments with quotations for the purpose of tenders.
● Coordinate with Suppliers to ensure delivery on-time.
Receiving Customer’s call/ complaints/inquiries/requisitions.
● Coordinating purchasing activities includes researching, identifying, and evaluating vendors for pricing and quality.
● Investigate potential vendors and keep supplier lists updated
● Coordinates with the regional and international supplier.
● Negotiate prices and look for ways to save the company money
● Do the pricing/costing of the spare parts.
● Preparing the quotations for customers/clients
● Preparing Invoices
● Create purchase orders and place the orders with the vendor
● Regular follow up on Orders till arrival.
● Maintaining records for Shipment Status (thru Excel sheet)
●Maintaining records status for pending customer’s orders (thru Excel sheet).
● Monitoring payments and delivery of orders (thru Excel sheet).
● Recording all the orders received and delivered.
● Resolve the problems with vendors for any material defects, delivery shortage \[and\] invoice discrepancy
●Preparing Invoices, Journal Voucher, Petty Cash Voucher, and Other Payment
Voucher in Financial Accounting System
● Updating the Export Details File and segregating invoices into its respective file
● Preparing Statement of Account and follow up collections
● Preparing Funds Transfer
● Recording Invoices delivered by Aramex
● Preparing Sales Invoice in the Sales Invoicing System
● Preparing Aramex Order Templates
● Allocation of the export expenses into its respective export files
● Allocation of Custom Duty on each Brands
● Preparing YTD Sales
● Preparing FPO and Creating Item Master
● Filing LPO and Sales Invoice
● Implement the document controller procedure as specified in Project Quality Plan
(PQP) and maintains the quality procedure as per ISO standards
● Responsible in all incoming and outgoing correspondence for all departments.
● Manage and maintain the Document Registration System
● Maintain traceability of documents within the project team
●Preserve the confidentiality of all restricted information communicated by the
Contractor, Client and /or Project Team
● Prepares office correspondence, tender documents, and other routinely reports for
proper transmittal for various offices/departments
● Dealing with the suppliers/visitors
● Receiving Incoming & Outgoing Calls
● Typing, Filing, Photocopying, Scanning
● Registered all Incoming & Outgoing Fax
● Preparing daily and monthly sales
● Attending Company meetings
● Preparing payroll and inventory report
● Dealing with the suppliers
● Accomplished customer’s needs, complaint and suggestions
● Handling Petty Cash and Cheques
● Typing, Filing, Photocopying, Scanning
● Registered all Incoming & Outgoing Fax
, Pamapanga