Rasha Alqaissi

Searching markets to identify opportunities for events
- Producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets)
- Managing a event budget
- Securing and booking a suitable venue or location
- Ensuring insurance, legal, health and safety obligations are adhered to
- Coordinating venue management, caterers, stand designers, contractors and equipment hire;
- Organizing facilities for car parking, traffic control, security, first aid, hospitality and the media
- Identifying and securing speakers or special guests
- Planning room layouts and the entertainment programme, scheduling workshops and demonstrations;
- Coordinating staffing requirements and staff briefings
- Selling sponsorship/stand/exhibition space to potential exhibitors/partners;
- preparing delegate packs and papers;
- Liaising with marketing and PR colleagues to promote the event
- Liaising with clients and designers to create a brand for the event and organizing the production of tickets, posters, catalogues and sales brochures, plus social media coverage;
- Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly;
- Overseeing the dismantling and removal of the event and clearing the venue efficiently;
- Post-event evaluation (including data entry and analysis and producing reports for event stakeholders).

Manage properties in Syria, Jordan. - Back-up Line-Manager for Managing properties in KSA, Yemen, Libya & KSA - Budget Management for all Facilities related Operational Expenses for 2 sites - Works closely with Procurement Department in setting up service level agreements with suppliers and ensuring they are met. - Manages the relationship with Service contractors and suppliers. - Ensuring all Health and Safety requirements are in place. - Ensuring PPM schedule for Assets is met. i.eFire Fighting systems, UPS and CCU. - Ensures that KPIs and SLAs are delivered. - Acts as Project Manager for site consolidation projects Manages Receptionist, Customer Service Representative and Office Assistants - Management of subcontractors for both hard and soft services - Manages all internal moves as well as moves for site consolidation - Liaising with building management on all facilities related issues, i.e. parking, washrooms, cleanliness of the building and stairwells, maintenance of elevators and fire equipment, external building signage approvals and maintenance, - Conducts regular Building User Group meetings as a forum for staff to come face to face with Facility Team, suppliers and contractors. - Database Manager for myRooms tool on Lotus Notes - global tool for meeting room bookings online
- Proper supervision of all Janitorial staff and make sure office and washroom are clean as per company standards.
- Responding appropriately and with initiative to reports of problems/concerns associated with the building, and when appropriate taking action and performing such tasks as are reasonable
- Ensuring that the buildings are maintained in a clean and tidy state, adhering to agreed levels of cleanliness and fulfilling cleaning tasks as and when require
- Supervise & liaise with contractors in respect of cleaning, catering, maintenance, Stationary requirements, building work...etc and respond to issues that rise. Check the invoice received is accurate.
- Assess and monitor office kitchen consumable requirement and to place order each month.
- Assess and Monitor office common stationary requirement and Place order well each month and ensure sufficient supply should be available in office.
- Ensure to keep office facilities i.e. Light, AC, Cables, Furniture etc are in useable condition and if any maintenance is requiring then arrange it with supplier accordingly.
- Utilities bills on time payment; Make sure Office utilities bills are received and pay well in due time.
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- Office Space planning: Responsible for Seat allotment and access the requirement of space.

Negotiate services agreements
- Preparing Administration Budget and monitoring it
- Preparing monthly & quarterly reports related to Administration issues
- Implement Administration policies & procedures
- Provide logistic support in the organization and coordination of staff activities and projects
- Initiate and manage the Trust events and gatherings and event management/conference organizing
- Managing daily different administrative functions & facilities
- Design and maintain a filing system for administration documents
- Management of external resources: Manage Team Assistants pool and office support resources including delegation of tasks and management of day-to-day duties, Manage drivers pool and schedule and keep track of vehicle movement, Manage cars pool
- Organize and manage all events
- Maintain lease contracts and manage rent negotiations
- Negotiate, establish and maintain all service level agreements with vendors and suppliers
- Office Management: Act as focal point of all Security, procurement and Real Estate related matters
- Develop and implement administrative systems,
- Organize the office layout and maintain supplies of stationary and equipment
- Maintain the condition of the office and arrange for necessary repairs, Provide logistics support and manage the daily different administration activities and issues (cleaning, maintenance, car-log..etc)
- Implement Administration policies & procedures
- Provide logistic support in the organization and coordination of staff activities and projects
- Design and maintain a filing system for administration documents

Negotiate services agreements
• Preparing Administration Budget and monitoring it
• Preparing monthly & quarterly reports related to Administration issues
• Implement Administration policies & procedures
• Provide logistic support in the organization and coordination of
staff activities and projects
• Initiate and manage the Trust events and gatherings and event management/conference
organizing
• Managing daily different administrative functions & facilities
• Design and maintain a filing system for administration
documents

• Achieving the required sales, monthly & quarter targets
• Close deals & Follow up with the Resellers on day to day
business
• Manage Resellers order processes and insure standard
delivery.
• Support Resellers in terms of after sales services and closing
deals.
• Follow up the Resellers cash control

• Arrange a full tenders and offers (Tec. & Fin.) / Dell Products
• Visit the customers and close deals & Follow up with them on
day to day business
• Manage customers order processes and insure standard
delivery.
• Support Resellers in terms of after sales service and closing
deals
• Handle stock availability and cash control

• Assist in arranging offers
• Follow up with my manager requirement in terms of meeting,
mails, faxes, Invoices.
• Responding on the client
• Translating English - Arabic / Arabic - English
• Manual filing and sorting large volume of correspondence
• Data entries into different software in computers