Administrative Team Leader
Juhayna For Food Industries
Total years of experience :25 years, 2 Months
•Handling all facility management aspects.
•Daily handling for the catering and cafeteria.
•Responsible for the overall site budget and reporting the periodical results to the main branch.
•Responsible for cleaning company.
•Handling all stationary aspects.
•Following up and ensuring the work flow on our warehouses license between the implementation departments within our time limit.
•Responsible for dealing with the maintenance company to manage their implementation (timescale, quality of work) and within my company budget.
•Manage the offices transfers to take advantage of the spaces to provide the largest number of offices properly without any work suspension.
•Manage the maintenance of all company's office equipment such as photocopiers and fax.
•Follow-up the fingerprint maintenance to insure attendance system control.
•Controlling the Security Companies and reviewing their daily report.
•Managing the housekeeping processes.
•Monitor the cleaning companies’ performance and Key Performance Indicators (KPI’s).
•Provide input to Annual Operating Plan (AOP) regarding office services requirements in line with the business plan.
•Review all department invoices to ensure they are in line with the actual spend and Annual plan.
•Responsible of all company stationary needs.
•Oversees all the company's office equipment such as photocopiers and fax in its periodic maintenance or negotiate for a new maintenance contracts.
•Supervises the whole management Staff such as Buffet workers, cleaners and drivers.
•Responsible of all company stationary needs and handle it with the purchasing department.
•Responsible of the all company PBX and the outgoing lines and working on saving the telephone bills.
•Supervises Cars, Motor vehicles flow according to business needs.
•Supervise cleaning staff.
•Designs the management staff uniform and followed with purchasing department.
•Deals with suppliers (courier companies) to make a new contract or get more discounts.
•Assists Human Resources Director by supporting him to introduce the services and functions required to all company departments.
•Changes the attendance system to makes it by fingerprint.
•Sets the yearly administration budget for the company through communication to ensure better service delivery for all departments.
•Help with special projects as needed:-
•Employees ID’s
•All Ideas Maters (فكرة 100 100).
•Company Car lease Police.
•Employees Courses at the British Counsel.
•On Boarding Program.
•Provides Human Resources Manager with support in other departmental activities
•Helps in made organization chart for all company.
•Handles all administrative works at the office, organizing meeting.
•Handles all traveling reservations.
•Keeps and updates the C.Vs database
•Search and screen C.Vs
•Contacts candidates to set interviews appointments.
•Follow up continuously with the candidates during and after hiring procedures
•Coordinates activities related to selecting and orienting new employees
•Follow up on all company stationary for every department and handle it with the purchasing department.
•Assisting in the preparation of reports and presentations.
•Follow up Client’s orders and conduct field visits.
•Responsible for coordinating with the sales manager for issuing monthly and semi-annual brochures & publications.
•Compiling statistics and reports for monthly sales target.
•Assist in preparing monthly reports, any other reports.
•Responsible for documentation and filing of all of the company work.
•Participate in all meetings and other meetings including preparing minutes (as necessary).
•Coordinate between different departments to collect all necessary information.
•Follow up on all office stationary from purchasing to distribution.
•Maintaining a filing system for all sales personal that is accessible, efficient and organized.
•Receiving different incoming faxes, letters, mail and memos.
•Following up on their arrival, their receipt & their accurate distribution.
•Preparing and writing outgoing letters and ensuring their arrival to destination.
•Follow up on all office stationary from purchasing to distribution.
•Continuous developing of my secretarial skills & knowledge within my circle of work.
•Receipt and recording of different calls addressed to the Manager, informing the manager.
•Noting his remarks, Implement his notes and follow up on companies.
•Arranging meeting as well as keeping notes of the meeting.
