Reema Jain

Working as the Finance Business Partner reporting to the CFO & managing a team of financial analysts where as a part of my responsibilities I help with the forecasting, budgeting & reporting requirements of the group. Currently work with four business divisions of Projects (Electrical Products), Panel Factory, Industrial Supplies Division & Prime Security System. Key Deliverables:
•Leading the strategy, planning, forecasting and budgeting activities with business partners/controllers
•Reviewing & managing financial results & reporting
•Lead the transformation of existing procedures, policies and systems to facilitate expansion, compliance, and scaling of the business
•Handling the Monthly Business Review Reports on the business monthly & YTD financial performance with the CEO, CFO & COO & Business General Manager
•Preparation, presentation & securing approval of annual budgets from Executive Committee and Board of Directors.
•Collecting necessary information for all cost centers and profit centers for effective budget management, capital investment requirements as per company's strategic plans etc.
•Facilitate the management team to make financial decisions
•Review and validation of quotations and contractual costings
•Controlling the GP Target of the business by review of quotations & costing elements
•Approving the order opening after confirmation of the contractual terms
•Building reports on Backlog & forecasting so as to perform a Gap Analysis against the Budgets
•Improving the Days of Sales Outstanding (DSO) by quicker invoicing & collections
•Analysis of the inventory in terms of the categorization, stocking policy & ageing
•Overseeing the accurate filing and record keeping system of all documents for audit & legal requirements
•Building controls & process improvements to improve financial results & accuracy

Worked as the MIS & Costing Manager reporting to the Managing Director of four business divisions of Projects (Electrical Products), Panel Factory, Industrial Supplies Division & Prime Security System

• Reviewing & controlling the costing of finished goods to ensure all elements are budgeted
• Controlling the GP Target of the business by review of quotations & costing elements
• Review and validation of quotations and contractual costings
• Building a Contract/Purchase Order Review process for Order creation
• Circulation of periodical reports to update the management on company’s daily activities.
• Preparation and circulation of company’s monthly management reports: Summarizing the financials, variances analysis, calculation of company’s KPIs (timely & accurately).
• Building reports on Backlog & Pipeline
• Analysis of the inventory in terms of the categorization, stocking policy & ageing
• Building controls & process improvements to improve financial & operations results & record keeping
• Perform other related tasks as assigned by the management on timely basis.

Worked as the Finance Business Partner reporting to the CFO & managing a team of financial analysts where as a part of my responsibilities I help improve the reporting structure, budget controls & provide a connection between Business & Accounts. Currently work with the five business divisions of Mannai Corportaion - Manweir Group (services in the Oil & Gas industry), ISBM (Industrial Products & Building Materials), Energy & Industrial Market Division (trading & Projects), MannaiTravel (travel agency), Gulf Labs (Laboratory & Drilling) & HAED (Home Appliance trading). Key Deliverables:
•Building Reporting techniques on various business finance to fill information gaps in the Business & Accounts & provide analysis of problem areas & financial performance.
•Handling the Monthly Business Review Reports on the business monthly & YTD financial performance with the CEO, CFO & COO & Business General Manager
•Build & submit the year budgets for the business groups with the General Manager along with their quarterly reforecasts to the senior management.
•Identified as the Risk Manager for the company.
•Building the risk register for the company by identifying risks, the contingency plans & quarterly review of the gap analysis.
•Building a monthly Backlog Evaluation in order to understand the revenue forecasts available in the business & gap analysis on business orders to achieve the budgets of the year
•Variance Analysis in Actual & Expected GM by project & COE & analysis of the costing methods in order to improve job performance & thus the business performance.
•Overhead Costs Analysis on a monthly basis against the budget in order to provide the General Manager & senior management of cost control methods along with initiatives to reduce costs & increase profitability.
•Coaching & Mentoring my team as well as the business COE leaders on their financial performance & ways on reducing their performance gaps.
•Providing various forms of reports & analysis on sales, output, direct & indirect costs to help the respective business achieve Targets & improve their business.
•Monthly Credit Team reviews on solving problem areas & Cash Flow analysis.
•Analysis & reporting for Inventory Ageing, WIP Analysis & Delivered Not invoiced jobs to reduce the DSO.
•Build various initiatives/process as per Audit Compliance for example Enquiry booking, PO Reviewing systems, Job level financial review in order for accrual accuracy, etc
•Management of the Enquiry & Quotation process by building weekly reports on their movement as in inputs, processed, regretted, won, lost, etc providing control on their inputs & analysis on quotation process.
•Closure of Old Jobs in terms of the WIP & Invoicing issues improving their DSO & WIP write-off controls
•Building new PO evaluations & recording process & order booking improving the PO confirmation & recording process resulting in lower job delays plus WIP invoicing delays.

Key Deliverables:
•Management of the Business Relationship Managers (BRM's) revenue forecasts weekly for their various accounts.
•Review of the Sales Team yearly visibility vs the Revenue targets set for the BRM's
•Review & reporting of the revenue visibility of the year & providing insights on the same to the India & ME Sales VP & other leadership.
•Review of the DSO targets & managing invoicing & collection targets for each account in order to improve the WIP & Debtors.
•Managing of Gross Margin & variance against the targeted Gross Margin providing a monthly analysis on ways to improve.
•Maintaining the MIS report requirements towards revenue achievements, DSO, & Gross margin on a monthly basis.
•Managing the teams Balance Score Cards in order to compute their actual achievements vs their targets.
•Managing & variance analysis on the costs & expenses against budgets

• Management of financial aspects of consulting projects for 2 of 6 locations on People Soft 9.0 including -
o Review of Client Project Contracts & Evidence for Financials
o Management of invoicing
o Management of revenue.
• Managing monthly close activities & reconciliation of accounts with Trial Balance.
• Managing Statutory & Sox Audit requirements on Contracts, Revenue, Invoicing, WIP & Provisions.
• Maintain MIS reporting requirements across 6 locations in regards to Revenue, Invoicing, WIP, Debtors, Provisions & DSO.
• Assist the Leaders with insights on the Finance regarding the current status of their business MIS, Variance with Budgets/Targets & forecasting revenue for the future
• Managing the CFA process quality through Audit of Process, designing process flow charts, Statement of Process, etc
• Testing & designing of various reports & process for PS9.0 with the technical team

Achievements:
• Awarded X-tra Miller award in Feb 2011 for my efforts on my efforts on MIS reporting & DSO reduction for India.
• Awarded Gold Award in Jan 2011 for my efforts on WIP, MIS reporting & testing of PS9.0 Report developments.
• Recognition for my contribution to reduction of WIP through follow-up on Invoicing with Account Managers in Dec 2010
• Awarded with the ‘Top Business Impact’ award for my contribution to the reduction of DSO & WIP for Q1 for India market in Nov 2010
• Awarded with X-tra Miller award in September 2010 for timely reports & effort put in reconciling Revenue, WIP, Contracts, Provision etc for the Statutory Audit with E&Y
• Recognition for dedication towards work & maintaining of MIS files & reconciliation done with PS9.0 in Aug 2010.
• Recognition for maintaining & reconciliation of MIS requirements manually with PeopleSoft9.0 & dedication towards work in July 2010.
• Award on successful implementation of PeopleSoft 9.0 in February 2010

• Maintain the revenue & billing information for the Consulting Section across 4 practices.
• Maintain the WIP, Debtors & other Monthly MIS requirements in terms of revenue, profitability, DSO, collections, Invoicing, sales.
• Assist the Leaders with insights on the Finance regarding the current variance of the business against targets & forecasting & budgeting for the future.
• Maintaining the revenue & billing information for the various projects & WIP.
• Assist the Practice Leader with insights on the Finance regarding the current status of the business & forecasting & budgeting for the future.
• Also prepare the presentations on the Business Update for their Business review meetings regarding the revenue, profitability, productivity, collections, DSO, etc.
• Premier Team Award for business support excellence in Hewitt in January 2009.