Rejimon Thomas

Industry - Retail (Maintenance Department-Automation and Facility Management)5000+ employee base
PROCUREMENT AND INVENTORY CONTROLLER
August 2022 - Till Date
• Reporting to - Senior Maintenance Manager
• Managing a team of over 50 technicians including supervisors and team leaders.
• Procuring spare parts, tools, consumables, and PPE from both local and international markets, including Germany, Italy, and France.
• Managing store operations, including issuing spare parts, monitoring consumption based on FIFO principles, receiving GRNs, and ensuring compliance.
• Identifying and assessing prospective suppliers and vendors offering maintenance-related goods and services.
• Analyzing procurement expenses and pinpointing opportunities for cost reduction or process enhancement.
• Maintaining meticulous records of Inventory transactions, procurement transactions, invoices, and interactions with suppliers.
• Generating reports on, inventory usage, cost analysis, preventive maintenance, and budgetary status.
• Order Management, including processing purchase orders, ensuring accuracy, Monitoring order status, ensuring timely delivery, handling discrepancies, and resolving issues.
• Coordinating Annual Maintenance Contracts, including preparing method statements, conducting risk assessments, and obtaining approval from the HSE department.
• Collaborating with external contractors and suppliers to procure specialized maintenance services.
• Negotiating with suppliers to secure the delivery of goods at competitive rates.
• Conducting cycle counts and resolving discrepancies.

Industry - Rail Transportation (Dubai Metro) 2000+ employee base
LOGISTICS COORDINATOR (MAINTENANCE)
September 2021- July 2022
• Overseeing both international and local repair operations for the Dubai Metro Rail system, including the calibration of tools and coordinating associated activities.
• Creating shipping documents in accordance with INCOTERMS and collaborating with freight forwarders to ensure timely shipment arrangements.
• Coordinated timely delivery of materials from 500+ suppliers.
• Receiving invoices and forwarding them to the finance department following Goods Receipt Note (GRN) completion.
• Preparing monthly reports for RTA submission.
• Collaborated with vendors to obtain repair quotes and facilitated the procurement process by initiating RFQs and POs.
• Maintained accurate records of materials sent for repair and updated the repair and return tracker in real time.
• Managed assets decommission requests & oversaw the decommissioning process.
• Managed packing, freight quotes, and re-imports for overseas items.
• Obtained estimates, and negotiated purchases for internal purchases
• Maintained and updated list of suppliers, product details, and delivery times for reference.
• Maintained records of purchases, pricing, and other important data.
• Creating Procurement Requisitions as required by the maintenance team.

Industry - Rail Transportation Company (Dubai Metro)
STOREKEEPER (MAINTENANCE)
August 2019 - September 2021
• Coordinated with subsystem engineers for the preparation of Purchase Requisition Forms (PRF) and forwarded them to the logistic technical officer for raising Purchase Requisitions (PR).
• Maintain accurate records to ensure effective inventory control and cost containment.
• Implemented the first expiry first out (FEFO) method for items with shelf life and marked such items for identification.
• Manage inventory accuracy by monitoring daily warehouse activities, conducting cycle counts, and performing audits.
• Oversaw the handling of chemicals and inflammable materials, ensuring adherence to safety protocols including MSDS and COSHH

Industry - Trading (Kitchen equipment and spare parts supply store)
STOREKEEPER SALES COORDINATOR
November 2019 - July 2019
Main Responsibilities :
• Maintaining Inventory Management System for store.
• Managing all process and functions within a busy warehouse.
• Keeping stock control system up to date and making sure inventories are accurate.
• Responsible for stock all materials in category wise
• Responding and dealing with customer communication by email and telephone
• Responsible for creating material receipt voucher and purchase voucher in ERP software
• Issuing equipments and spare parts as per the LPO
• Responsible for making sales quotation, sales orders, Tax invoices and delivery notes for
the customer
• Maintaining part numbers for all spare parts in the system.
• Maintaining box files, reports etc.for proper & accurate work.
• Handling the customer’s order in the absence of sales persons.
• Alerting the main purchase department if any spares fall below buffer levels and
preparing purchase request.

Industry - Manufacturing (Footwear)
RAW MATERIAL STORE SUPERVISOR
December 2015 - November 2016
Main Responsibilities :
• Maintaining Inventory Management System for store.
• Managing all process and functions within a busy warehouse.
• Keeping stock control system up to date and making sure inventories are accurate.
• Responsible for stock all materials in category wise
• Responding and dealing with customer communication by email and telephone
• Responsible for creating material receipt voucher and purchase voucher in ERP software
• Issuing equipments and spare parts as per the LPO
• Responsible for making sales quotation, sales orders, Tax invoices and delivery notes for
the customer
• Maintaining part numbers for all spare parts in the system.
• Maintaining box files, reports etc.for proper & accurate work.
• Handling the customer’s order in the absence of sales persons.
• Alerting the main purchase department if any spares fall below buffer levels and
preparing purchase request.