Personal Assistant/Office Manager
Confidential
Total years of experience :15 years, 6 Months
The company invests in Gold Dore Bars and Rough/Polished Diamonds & Gemstones for trading purposes to Refineries or direct clients; founded in 2004.
Reporting to the Managing Director, my job responsibilities included:
1. Dealing with correspondence, complaints and queries from Staff/Suppliers/Clients on a day-to-day basis.
2. Delegating & Supervising the work of administrative staff.
3. Organize/Arrange and attend senior management & client meetings/events; as required; as well as prepare documents and presentations for the same.
4. Assist and arrange international visas, hotel bookings and airline reservations for our prospective Clients.
5. Assisting the organization’s HR function by keeping personnel records up to date; scheduling and attending interviews; increase Employee Retention.
6. Acting as an Accountant - Preparing Monthly/Yearly Budget statements and daily expenses bills; calculate and prepare Employee's payroll by maintaining an attendance system; assist with VAT Filing.
The company is an ISO 9001 conglomerate specializing in lighting solutions through customized manufacturing. It was founded in 2007.
Reporting to the Managing Director, my job responsibilities included:
1. Ensure the professional and effective running of the day-to-day Front and back office operations in accordance with the predefined policies and procedures.
2. Follow up with production on material availability & arrange logistics.
3. Counsel and guide colleagues, providing constructive feedback to enhance performance, and conducting performance appraisals in line with company guidelines.
4. Devising and maintaining office systems, including data management and filing.
5. Acted as the Executive Assistant for the Managing Director for 6 months; during his assistant's sabbatical leave.
The company specialized in representing HIRCO properties in the Middle East, Europe and Africa.
Reporting to the Managing Director, my job responsibilities included:
1. Exclusively administered the international sales of Chennai & Panvel properties of HIRCO PLC, India from Dubai. This included, daily coordination of availabilities, managing complete documentation of new and existing clients.
2. Coordinate and ensure participation in key property events in Middle East, Africa and India.
3. Establish liaison with the end user to provide custom fit interiors as desired by the client for the company’s bellwether project - 23 Marina as well as other individual clients.
The company is an offshoot of the well-known Hiranandani Group. Established in 1978, Hiranandani Group is one of the largest Real Estate Developers of India.
Reporting to the Sales and Marketing Director, my responsibilities included:
1. Devising and maintaining office systems, including data management and filing.
2. Organize and maintain diaries, occasionally travel with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
3. Dealing with incoming correspondences, often on behalf of the Manager.
4. Arranging Travel, visas and accommodation for the Team/Clients.
5. Liaising with Clients, Suppliers and other Staff.
6. Receivables Management for the 23 Marina project.
Gowealthy.com was one of the leading real estate companies in the Middle East dealing with Selling, Buying and Leasing of properties.
Reporting to the Personal Assistant of the Managing Director, my responsibilities included:
1. Manage the web portal of the company including listings, lead management and important event announcements.
2. Liaise with prominent Developers in the country in order to identify lucrative properties which would then be listed to generate interest within our existing client base and arrange subsequent viewings of the same
3. Correspondence with clients on document check-list required for buying and selling properties and updating unit status.
Graduated with Honors in a program that involved extensive projects, research and field trips.