Sr PMO Analyst
Shell Business Services
Total years of experience :14 years, 1 Months
Professional Synopsis:1
Organization: Shell Business Services
Designation : Sr PMO Financial Analyst
Department : Agile Hub
Duration: Sept 2018 to Dec 2018
In my currentrole, I take care of Agile Hub Resource Management, Resource Time Sheet Preparation Agile Hub Monthly Accruals, responsible for managing hardware and software trackers, monthlyreconciliation of ledger reports
Professional Synopsis:1
Organization: Cargill Business Services Pvt Ltd
Designation: PMO Financial Analyst
Department: IT Finance
Duration: Aug 2015 -- Jan 2018
In my current role, I am responsible for managing F&A operations for over 11 external Clients based out of Bangalore with an responsibility of Client Operations Analyst
Summary
•Forecasting, Budgeting, Revenue IT Expenses & Headcount tracking Reports
•Forecast v/s actual v/s Budget Variance analysis
•Resource allocation and Resource Management
•Stake Holders Contract Management and Schedules
•Project Tracking and Project Completion as per the Schedule
•Coordinate and capture the approval of project deliverables and outputs as defined in the project
scope and based on project specifications with the Project Managers
•Coordinating with external Stake Holders and internal customers for local documentation development and time sheet related queries for Invoicing purpose
•Preparation of T&M/Fixed price Milestone base Monthly third party Vendor Invoicing
•Monthly time Sheet Reconciliation Reports
•Point of Contact for Resource Management and Procurement Management
•Point of Contact for all Stake Holders Related Queries, SOW & Resource Compliance,
•Inventory Management CA Clarity PPM - Timesheet
•Produce billable hours reports for monthly invoicing to third party Clients
•Worked closely with Project initiators in order to gather information on the status of projects advised project managers on resolution of issues related to improper spending or overspending on projects.
Summary
•Over 8 yrs of experience in Project Financial Management & Capital Reporting.
•Excellent exposure to Project Financial Management and MIS Reports.
•Involved in all the phases of transition and was Instrumental in achieving steady state (BAU)
•Transitioned entire project from UK in phases, and successfully delivered the deliverables from
India. This was the first time end to end project being serviced from offshore,
Responsibilities
Preparation of Project Financial Tracker on monthly/weekly basis
•Preparation of top Management Financial tracker reports on weekly Basis
•Preparation of Project forecast reports on various projects on weekly/monthly basis.
•Preparing Monthly expense analysis report, identifying invalid expenses charged to project and liaise with GL team to get the reversal done.
•Planned Vs Actual Cost Management of Various Project activities, Travel, Resource Shifts, Events, Procurement and Client Visit et
•Prepare Forecast Accuracy reports to check the accuracy of the forecast
•Preparing Month end Ledger Reconciliation Reports
•Preparing weekly Hyperion Reports for Revenue & cost reporting
•Preparing weekly Cognos Reports for Expenses Reporting
•Preparing and maintaining weekly and monthly project status, health reports,
Outstanding mailers to PDLs, Client PMs, and Quarterly reports for the leadership at engagement level.
•Keep track of Billing schedule in case of FP contracts and request SCF to raise the invoice
•Conduct monthly hours reconciliation in case of T&M contracts and bill the actual hours worked
•Prepare Invoices on Monthly basis and make sure that this are approved and processed on time
•Prepare DSO ( Days Sales outstanding) Reports to check the aging invoices on the projects
•Chase the Accounts Payable team in Europe to see that the Payments are made on time
•Expert & SME on BOND (Buy on Demand PO Creation) Process. Procurement process
•Purchase Order creation from the start to finalization of the Purchase Order
•Work on overall project planning through reporting on project schedules and deliverables
•Weekly conference calls with clients and keeping abreast with the process updates
•Set-Up & maintaining of Maintenance Service Contracts
•Generating invoices and revenue based on the Services provided and as per the contract signed with the customer.
•Prepare and validate Credit Notes issued to customer.
•interfacing the consulting revenue to Finance Manager and invoices to AR
•Preparation of Funding Revaluation and Foreign Exchange Variance Reports
•Preparing ad-hoc reports & reporting to respective country heads across southern Europe.
•Co-coordinating with Country operations managers of different countries in order to solve the consulting revenue & projects related issues.
•Co-ordination with the Client Service Management specialists in order to resolve the revenue related issues of various southern Europe countries.
•Co-coordinating with AR & Cash Managements teams in order to resolve the Invoice & Credit Note related issues.
•Finding various ways to resolve the database error related issues with the co-ordination of Operations heads & UK & India Teams.
•Month, Quarter & Year close works for Consulting Business Operations.
•Closing & opening the Consulting Projects
•Testing in the database application when new process / functionality / policies lunched
Has Transitioned a Process GE APEX North America Oil & Gas, In to the team in a short period of time through Remote assistance 15 days training 10 days test environment and 26th day go Live Within 6 months I have stabilized the process
•Supporting in the absence of the team manager and handling all areas handled by the Team manager for the payments team with a total of 4 members.
•Handling all escalations and queries from clients and co-ordination with the team for process improvements.
•Holding weekly team reviews to discuss the short falls and achievements for the week and address the issues and concerns faced by the teams internally or with the clients and working towards solutions.
•Preparation of Dashboards for Accounts payable team on a weekly and monthly basis.
•First point contact for the client escalations in regard to the payment enquires.
•Approval of the wire setup module for wire payments.
•Responsible for completing the task within TAT and in turn minimized the duplicate payments.
•Maintaining the Duplicate audit Reports and reporting to the management on time. Discussing the same with the clients to resolve certain issues.
•To minimize the double payments by detecting the errors on efficient research and to reduce unnecessary debts this would have been there without this activity.