Administrative Coordinator
Texas A&M University at Qatar
Total years of experience :21 years, 6 Months
* Manage all correspondence independently with agents in UK, US, Australia & Canada to coordinate the registration of the candidates at the subjected universities and arrange the visa documents to process
* Manage all administrative functions including filing, executing daily incoming and outgoing correspondence.
* Create private database related to the Department and students
* Create tracking, monitoring and computerizing system related to the section
* Participate in developing IT & HR issues
* arranging events/training courses for employee's development as instructed by Supervisor
* Follow up Invoices & prepare related charts for budget
* Manage all correspondence independently with agents in UK, US, Australia & Canada to coordinate the registration of the candidates at the subjected universities and arrange the visa documents to process
* Manage all administrative functions including filing, executing daily incoming and outgoing correspondence.
* Prepare in-advance allowances & payments, ticket and visa arrangement for each nominated candidate in QP and other companies
* Follow up student’s progression till graduation and prepare required reports accordingly.
* Follow and coordinate recruitment & scholarship process for each trainee/employee within local and abroad universities
* Create private database related to the Department and students
* Create tracking, monitoring and computerizing system related to the section
* Assist with developing the scholarship process for trainees/ employees and meeting scheduling.
* Organize and coordinate activities such as projects, trainees training, and management of department budget and review invoices.
* Perform and apply standard office procedures including scheduling appointments, processing mails, answering phones and requesting stationary, office equipments & arranging deliveries
* Take necessary steps to keep projects on course.
* Create computerized filing system applied within the Department.
* Solve scholars minor problems abroad
* Create & design format and forms applied within the Department
* Follow and coordinate with team to accomplish the target project in Q-Tel on-time
* Manage all administrative functions including workers reports to the main office in a daily basis
* Manage all correspondence independently to coordinate the process of the project smoothly and on-time
* Perform and apply standard office procedures including scheduling appointments, processing mails, answering phones and requesting stationary, office equipments & arranging deliveries
* Trained for the secretarial functions including filing, executing incoming and outgoing daily correspondence
* Perform standard office procedures including scheduling appointments, processing mails, answering phones and ordering supplies.
* Manage all secretarial functions including filing, executing incoming and outgoing daily correspondence & faxes
* Create & design format & forms related to the Section
* Perform standard office procedures including scheduling appointments, processing mails, answering phones and ordering supplies.
* Trained for the secretarial functions including filing, executing incoming and outgoing daily correspondence
* Perform standard office procedures including scheduling appointments, processing mails, answering phones and ordering supplies.
* Create & design format and forms related to the Company