Operations Coordinator cum Secretary
Al Ayuni Investment and Contracting Company
Total years of experience :16 years, 0 Months
• Responsible for receiving, analyzing and distribution of all mail correspondence related to Operations Department
• Generate and compose communication letter, memorandum & circular associated with Operations Department
• Responsible for providing support and coordination on various activities performed by performance management section to support the operational excellence initiatives
• Provide assistance as needed within the department to improve performance and efficiencies
• Provides measurement, target definition, evaluation on reporting expertise necessary to drive significant performance breakthroughs within the Operations Department
• Follow established policies and procedures, determine and recommend potential enhancements
• Can work with any department / section in a facility or at the corporate office in order to identify areas or items of non-compliance that, either directly or indirectly affects Operations section performance
• Assist in communicating measurement standards and key performance indicators to all members of the organizations
• Monitor and verify the integrity of the data to be reported and review with local management before distributing
• Generate reports and document processes
• Prepare and report all performance measures through excel data master list
• Coordinate and follow up concerns from other department in order to expedite the process of each request
• Record and maintain the continuous flow of correspondence from all section through the official department’s email
• Performance analysis on key metrics/processes and recommend process improvements that maximize efficiencies of each section
• Record and monitor all files and documentations within the department
• Responsible in maintaining materials/parts stocks in main warehouse and sub-stores based on their monthly consumption
• Responsible for managing the materials through the Supply Chain process and ensuring that stock levels are sustained in line with the forecast expectations (ERP System)
• In-charge of receiving plans and information from other departments and use this information to determine the necessary materials that will be needed for ordering.
• Advanced material forecasting and scheduling given by in charge personnel based on their frequency of use and requirement
• Responsible for the inventory management of stocks
• Bulk material procurement for fast moving items. (ERP System)
• Review and analyze monthly consumption of major materials such as Tires, Oils and Grease, Filters and other major spare parts
• Review non-moving items/parts from all areas and distribute to other sites with consumption according to level of requirement.
• Generating Reports - Material Forecast, Material Issuance Consumption and Cost Analysis
• Ensures that the Line material requirements are properly sustained for a continuous Production flow.
• Monitors the incoming and issuance of major direct materials and its level stock status.
• Control of slow and non-moving stocks by directly coordinating to Sales for order acquisition.
• Weekly Monitoring and Analysis of Materials based on Sales demand.
• Support Production Cost Analysis in accordance with the issuance and usage of materials per process including fixed cost.
• Monitors manufacturing data integrity from time to time preventing misleading information caused by either human or system error.
• Assists for the intern Department task in the absence of subordinates (INPUT/ Line Monitoring).
• Coordinates activities of Warehouse personnel/ Production Leader / QA control engaged in expediting flow of material, parts, and assemblies within or between departments of industrial plant.
• Supplement data/information for all PC related activity and analysis (System Support).
• Responsible for all major and minor complaints that is being encountered in company e-mail.
• Monitor ADSL Bandwidth Speed and report problem to the immediate superior whenever downtime or technical problem/s arises.
• Assists in monitoring all servers inside I.T server room.
• Assists in giving technical support for the other departments / sections regarding computer hardware or software problems.
• Responsible for software / hardware installation and re-installation.
• Responsible for LAN Cabling and troubleshooting.
• Responsible in maintenance of all machine-interfaced computers in production areas.
Dasmariñas Municipal Scholar (4years) – Government Sponsored Scholarship, 2005-2008 Project Design (PC Based Voice Activation System) – NCST, 2007
