Administrative Officer & Events Coordinator
Piercing Systems DMCC
Total years of experience :9 years, 6 Months
▪ Focal point for processing requests from various internal and external channels.
▪ Manage queries of the company's international accounts which includes inventory stock checking, pricing and invoicing.
▪ Daily monitoring and follow-up of the local sales team’s daily sales report and attendance.
▪ Maintain and update of monthly sales performance report and timesheet records
▪ Provide support and assistance in licensing and medical group insurance renewal
▪ Monitor and complete supervision and set-up of trade exhibitions and virtual shows - Arab Health and Beauty World Exhibition.
▪ Providing ad-hoc PA and administrative support to Managing Director and HR Manager
Provide a full range of support services to CEO and top executives. In charge of
document preparation, confidential file management, mail handling, supply ordering,
petty cash handling and record maintenance. Maintain CEO’s calendar - plan and
schedule meetings, teleconferences and travel.
▪ Perform HR related duties and maintain HR forms i.e. hiring, payroll and benefits
related information, leave records and attendance sheet, prepare contracts of
employment and contract variations.
▪ Act as company PRO - process and liaise visa for executives and new employees
and license application and renewal.
▪ Managed company security system and Grand stream phone system and liaise
with building management and office vendors.
▪ Coordinate with the Marketing Manager for upcoming and ongoing company
events.
▪ Process bills for payment and issue cheques for accounts payable.
▪ Update and maintain accounting ledgers system - QuickBooks (e.g. expense
vouchers and receipts).
Performed executive assistant support functions to Vice President and senior executives
including domestic and international travel arrangements, calendar management,
screening phone calls, reports and e-mail/mail correspondence.
▪ Assisted with maintaining office budget, vendor negotiation and logistics.
▪ Established efficient filing system while maintaining strict confidentiality of all
corporate documents including financial documents, vendor and client records.
▪ Provide HR related support i.e. posting job ads, screening applicant’s profile,
scheduling shortlisted applicants, assisting on the interview process and preparing
new employee files.
▪ Oversaw all aspects of office management including reception handling,
functionality of office systems and supplies maintenance.
▪ Manage and monitor SALIK accounts of company owned cars.
Full responsibility for handling client accounts including contracts and invoice preparation,
coordinating with LC for bank loan approval, creating and updating client databases
(MIS) and maintaining a high level of post sales customer satisfaction.
▪ Handles administrative tasks such as preparation of periodic reports, recording of
daily transactions, petty cash handling, effective and efficient records
management and routine clerical work.
▪ Receives, inspects, records, safe-keeps and monitors stocks which includes proper
issuance of receipts (sales invoice, delivery receipt / acceptance) for every
inventory movement through SAP System.
major in Marketing Management