Sr. Project Expeditor
Npcc
Total years of experience :18 years, 6 Months
• Carry out expediting activities of critical materials and equipment’s.
• Perform complex tasks, problem solving and day to day follow up to expedite readiness and
delivery of materials and equipment’s.
• Perform Field expediting is necessary in order to know actual status of orders, evaluate
correctness of manufacturing schedule and progress submitted by vendor and resolve any
issues/areas of concerns could affect agreed delivery schedule.
• Organize Kick-off meeting at earliest stage of Purchase order execution.
• Insure vendor to submit sub-order plan and unpriced sub-order copies if any raw materials to be
sourced out by vendor.
• Insure vendor to submit Overall manufacturing plan.
• Insure vendor to submit critical inspection documents like ITP (Inspection and Test Plan) since
this document will use as documents for submission of IAP (Inspection Assignment Package) to
submitted by Inspection team to Aramco for approval.
• Attend weekly Expediting meeting with Aramco to discuss progress status of assigned purchased
orders and to highlight any areas of concern and update action plan accordingly.
• Protest with vendor if any delivery schedule delay and inform vendor for mitigation plan, also
intimate with vendor for re-solution to such delays.
• Update and share to Project Management Team (PMT) for all the Progress / Expediting reports.
• Expedite Inspection team for timely issuance of IRN (Inspection Release note) once materials are
inspected.
• Insure vendor for timely submission of shipping documents once materials are ready for
shipment.
• Follow-up all shipment till arrival of materials at Final destination.
• Assist to evaluate vendor performance.
Responsible for the expediting with Vendor for all project supplies.
• Efficient and effective expediting to ensure delivery of high quality equipment packages,
material and associated documentation within schedule working within the parameters of,
and in compliance with the Company’s Operating & Quality Procedures.
• Expediting documentation both from Vendors and from Technical Engineering back to
Vendor.
• Interface to procurement, engineering, quality control, and logistics to consolidate relevant
purchase order deliverables.
• Monitoring Vendors (and Sub Vendors as required) performance to ensure equipment,
materials and documentation is of the required quality, and highlight issues that may arise in
priorities, workload, competence etc.
• Review Vendor progress reports and schedules before they are issued. Attend progress
meetings with Vendors and Sub Vendors where required.
• Liaise with Logistics for necessary information to upgrade mode of transport when necessary
to meet with ROS (Required on Site) date.
• Monitor and analyze Project Schedule and ensure ROS dates are adjusted accordingly.
• Attend progress review meetings held for Project Schedule monitoring.
• Resolving discrepancies such as Unsatisfactory, Over/Short supplied or damaged goods
receipt by coordination among all the parties involved
• Assist effective shipment clearance by obtaining necessary shipping documentation on time.
• Interrogation / Verification of Vendor Production Schedules.
• Insure close out of PO’s in system SAP, data entry of required Quality and shipping
documents.
• Cooperate to concern departments related to Project close out, Lesson learned, Liquidated
damages and vendor feedbacks that will be very helpful in all stakeholders for future
endeavors.
• Reporting to Material and Project Manager.
• Software used: SAP
Submission of required engineering/quality documents as per Project specifications,
standards as per Purchase order.
Arrangement of materials through purchase requisition (PR) using SAP / SMART software.
Generate Project initial budget in the basis of material bid quotation, equipment cost,
manpower, overheads, etc.
Project planning/scheduling of activities and milestones using Primavera and Microsoft
project planner software.
Assist Project Manager in implementing engineering strategy for the good health of the
project.
Conducting project meeting insuring proper coordination within respective stakeholders of
the project.
Preparation of reports/status of the project and submitted to Project Manager.
Maintaining records for procurement/invoicing/material issuance status etc. for proper
handling of the project.
Submission of milestone/pro-rata invoices to client with proper supporting documents.
Implementing project specifications, standards and procedures as provided.
Formulates corrective action as constraints arise during the course of the project.
Insuring attainment of the Project desired quality for the client utmost satisfaction.
Submission of project close out report to Project Manager to highlight project
accomplishment, contribution margin, project lesson learned etc.
• Plans activities a week ahead on a Water Treat and Desalination construction projects.
• Takes the lead in engineering strategies of the projects.
• Distributes required manpower and resources.
• Submission of weekly progress reports
• Reporting to Project Manager