Secretary General of the Board of Directors & CEO's Office Manager
Saudi Railway Company (SAR)
Total years of experience :27 years, 7 Months
Responsibilities as Secretary General of BoD :
1. Provide a support to all members of the Board in connection to their roles as directors.
2. Support the Chairman in all aspects of his job.
3. Maintenance and management of company files (articles of incorporation, regulations, minutes, monthly reports and annual report, etc.)
4. Assist with the preparation and amendment of organizational regulations.
5. Preparation of invitations to Board meetings.
6. Preparation of agendas and timely delivery of the necessary documents for board meetings.
7. Taking minutes at Board meetings, and other meetings (such as Executive Committee meetings).
8. Reorienting the decisions of the Board of Directors to the executive management of the company to implement them in accordance with the provisions of the resolution.
9. Create and update the pending items/open issues list for the Board of directors and the executive management
10. Assist in the content of the annual report, particularly in the areas on Board activities.
Responsibilities as CEO Office Manager:
1. Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
2. Provide historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
3. Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
4. Design and implement office policies by establishing standards and procedures.
5. Complete operational requirements by scheduling and assigning employees; following up on work results.
6. Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
7. Maintain office staff by recruiting, selecting, orienting, and training employees.
8. Maintain office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
9. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
10. Achieve financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
11. Contribute to team effort by accomplishing related results as needed.
2010 - 2011 Position: Senior Administrative Assistant to the Supervision Committees and Coordinator of Training Agreement Programs Employer: Saudi Commission for Health Specialties 2007 - 2009 Position: Senior Executive Secretary to the: Permanent Committee for General Accreditation. Scientific Board of Applied Medical Sciences. Scientific Committee of Neonatology. Employer: Saudi Commission for Health Specialties 2003 to 2006 Position: Executive Secretary to the: Scientific Board of Otolaryngology. Scientific Committee of Pediatric Employer: Saudi Commission for Health Specialties Responsibilities: 1. Implement all administrative works for the scientific boards & committees and training programs. 2. Organize Scientific Board and Committees meetings . 3. Organize committees visits to hospitals and centers . 4. Prepare the required correspondence for the scientific boards and committees. 5. Prepare the annual report for the scientific boards and committees. 6. Prepare the agreements with training centers. 7. Organize the admission process in training programs each academic year, and following up the applications of the applicants for the training programs, and listing their names to hand it to the admission committee to enable them to set in the selection exam. 8. Register selected candidates in programs. 9. Communicate with program directors in hospitals to send the evaluation reports of trainees at the end of each quarter of academic year. 10. Organize The Saudi Board Certificate exams (End Of Year, First Part, Final Written) and attending as a coordinator & administrative observer with the committee. In addition, listing the attendance and writing a report about. 11. Publish all the advertisements and important subjects in the official forum. 12. Maintain incoming and outgoing mails. 13. Design filing systems and ensure protection and security of files and records.
Responsibilities:
1. Codify incoming and outgoing correspondence.
2. Type letters and memos.
3. Answer telephone calls.
4. Receive all faxes, and hand it to the office manager.
5. Filing all documents and correspondences.