Administrative Assistant
Carrefour - Saudi Arabia
Total years of experience :14 years, 7 Months
Overall Data Entry works in the E-Commerce Dept., preparing Sales Orders, Invoices, Delivery Notes for the customers using Magistor Software., preparing Monthly and Weekly Sales Reports, solving the customers issues using CRM software., handling Petty Cash Statements & ordering stationary items for the dept., maintain files and formats as required by organization.
Handling routine office works in Commercial Dept.
To be mainly responsible for overall data entry works in the dept. as well as to prepare Quotations, Sales orders, Sales Invoices, Delivery note in ERP SAP system.
To maintain database files, updating & editing records in database,
Office memo & other office clerical, filling, bank transfer, E-mail etc.
Preparing Petty cash statement, weekly, monthly & annual sales report.
To prepare material requisition for local purchase for the dept.
Preparing & maintaining all kind of official documents as required by MIS.
To maintain records & formats as required by the organization.
Handling routine store works.
To be mainly responsible for Data Entry works as well as to prepare Invoices, Delivery order, Sales order form, Cash memo etc.
To issue Lpo’s for local purchase in store.
To prepare material requisition form to update stocks in our store.
To prepare Quotation for company as per customers request.
To supply materials according to Lpo’s request to customers.
To handle petty cash in the Store.
To check overall Stocks in the store and to make it up-to date.
To be responsible for deadline stocks.
To be responsible for monthly & yearly stock taking.
To prepare C/N in case of goods return from the suppliers.
Handling routine Store office works.
To be responsible for all data entry works in Store.
To maintain database files, updating, editing records, office memo and other office clerical etc.
Preparing petty cash statement, daily report & sales report for MIS.
To prepare Lpo’s for local purchase.
Preparing all kind of official documents as required by MIS.
To submit Lpo’s with the original invoices at the time of payments to the supplier in accounts dept.
To contact for C/N in case of goods return to the suppliers.
Well versed with computer, printers, photocopier & fax.
To maintain records & formats as required by organization.
To maintain the timekeeping record system.
To give time card to punch In or Out for staffs on duty.
To keep record of staffs in Late/Absent log book.
To be responsible for departmental keys issued in time office.
To check with the duty roll, drainage book, transport log book, security book, petrol/diesel log book, gate-pass for In & Out, overtime sheets & maintain daily timecard for employees.
Responsible to have an up-to-date list of employees in organization.
To prepare and process monthly & weekly payroll of operatives.
Responsible to prepare daily attendance sheet for head of department’s perusal.
Checking of floors, In & Out going staffs, lobby, parking, public areas, gate pass etc.
Bachelor of Arts