Sajid Akhtar Sajid

• Handling Official Documents & Drawings through SAP & EDMS.
• Managing the registration of all project technical documentation (Incoming/Outgoing) into the DMS / SAP System and Issue transmittal letters to subcontractors, client and sites.
• Maintain proper organization and storage of documents and information.
• Provide full admin support to the team.
• Assign Project number to all incoming and outgoing correspondence, register it and put in Project Electronic Document Management System (EDMS).
• Establishes a document filing system for hard copies of all incoming and outgoing documents.
• Maintains all documents in accordance with the project communication protocols and the document control project procedures.
• Uses document management software to file soft copies of all incoming and outgoing documents, which is to be kept up to date at all times.
• Reviews the incoming drawings, checking for completeness and accuracy of drawing transmittal sheets, and notifying the consultants accordingly.
• Maintains, under the direction of the design/technical manager, a register of all design drawings fully updated with the latest revisions.
• Maintains hard copies of the latest design drawings, marking and removing superseded drawings from the drawing set.
• Maintains copies of all submitted and approved contractors’ shop drawings and calculation files.
• Conceptual process studies (material balances, process flowsheets, …) and preliminary plot plan.
• Preliminary Piping and Instrument Diagrams.
• Definition and sizing of main equipment resulting in process specifications.
• Specification of effluents.
• Preparation of tender packages for the main equipment.
• Development of process and utility Piping and Instrument Diagrams released for detail engineering.
• Development of detailed plot plans and hazardous areas.
• Elaboration of the main piping, instrument, electrical and civil works layouts.
• Development of detailed drawings related to instrumentation, electrical facilities and civil works.
• Management of vendor drawings.
• Issue authorised documents in a consistent format in accordance with the Document Control Procedures and ensure that latest revisions of all docs/dwgs are distributed as per the matrix.
• Generate weekly overdue documents list based on documents status and distribute it to project management team in order to expedite the critical items.
• Co-ordinate with subcontractor’s document control centres to ensure that company corporate systems are implemented.
• Mange distribution of engineering documents (Hard and electronic copies appropriately), provide assistant to personnel seeking information and work closely with all members of the project team.
• Responsible for transmittals receiving and date stamped, ensure that all documents indicated on transmittal have been received and notify any discrepancies to originator.
• Establishing drawing control system to track drawings, specifications and bid packages, maintain a complete file of bid and contract documents and issue revised drawings to all affected suppliers and subcontractors via transmittal letters.
• Input incoming and outgoing documents into the system (Score) and prepare documents transmittals, accurate filing of project correspondence, reports and drawings, maintain and develop project file index.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.
• Maintain document control registers/documents for incoming and outgoing project documents.
• Contributes as a team player who is deadline driven and works well with others.

• Handling Official Confidential Documents & Drawings through ARAMCO Procedure.
• Responsible for preparing reports and entering data into computer records.
• Receiving & Replying Clients official mails.
• Updating Incoming & Outgoing Correspondence.
• Issuing Outgoing Transmittal for Project Documents Such as '' Material Approval Request (MAR), Request for Information(RFI), Daily Reports(DR), Weekly Reports(WR), Quality Control Procedures (QCP), Inspections Test Plan ( ITP), Method Statements (MS), Welding Procedure Specifications (WPS).
• Responsible of applying the ARAMCO standard specification of material to be use in the project.
• Receive and Distribute all Project Documents Requiring Controlled Copy e.g.(Drawings, Data Sheets, specifications, Design Calculations, Procedures, Reports, Vendor Documents, …etc) Through Official Transmittals and Performing Required Stamping Procedure to ensure Documents Have been Distributed Properly
• Submit shop drawings, catalogues and samples to the proponent for approval.
• Maintaining complete electronic Data Files for the Design approved and executed for the various Projects.
• Maintaining and updating the database and also manual filings.
• Receiving and checking all incoming correspondence and drawing documents.

•Handling Official Documents & Drawings Through ACONEX, E-SHAREPOINT
& VBC (CCEPC SOFTWARE).
•Responsible for preparing reports and entering data into computer records.
•Supervise and verify the department Electronic Document Management System (EDMS)
•Compile and maintain control records to release letters, and documents for Clients and other departments/sub contractors.
•Prepare reports through the document control system, and report on the performance of the review as a basis for upgrading of the system.
•Maintaining Engineering Drawings & QA/QC Documents with the aim of keeping company’s well-organized on all required information to and fro form the Client & Sub-Contractors within the boundaries of company policies.
•Utilizing the effective Document Log for Identification, Recording & Tracking of Documents like Drawings, Approvals, Responses to NCR, Audit Reports, Site Modification Requests, Technical Queries, etc.
•Ensure that controlled documents are tracked; report any missing documents to the Main Client.
•Modernize Electronic Filing Structure and Digital Data Management System.
•Scan & maintain all the hard copies of Plate inspection reports, Pile integrity test reports & other QA/QC reports for easy retrieval.
•Check-In Check-out of Drawings, Specification and Comments form Client in P-Docs EDMS
(Electronic Data Management System) & generate transmittal for the same to notify Client through
FTP site & respective managers, engineers according to the distribution matrix.
•Prepared and Maintained MASTER DOCUMENT LIST identifying outstanding submittal by company, outstanding review required by company on client comment, outstanding comment by clients including the current status of all drawings, specifications, procedures, ITP, etc. with the date issued, date received comments, and approve status.
•Updating Index properly, Preparing Daily Submission Documents.

•Handling Official Documents & Drawings through ACONEX & E-SHAREPOINT.
•Review all the design documents and drawing prior to submission to the Client.
•Supervise and verify the department Electronic Document Management System (EDMS)
•Compile and maintain control records to release letters, and documents for Clients and other departments/sub contractors.
•Prepare reports through the document control system, and report on the performance of the review as a basis for upgrading of the system.
• Preparing Manpower List requirement by department.
• Responsible for preparing reports and entering data into computer records.
• Handled the responsibility of replying to mails, answering phone calls
• Maintained good relationship with office Played the role of an office assistant and handled all administrative tasks.
• Maintaining office co-ordination: maintaining co-ordination and link between the department/person and the rest of the office.
• Creating and maintaining office documents: office documents such as, invoices, reports, data sheets have to be created and maintained by an administrative assistant.
• Overall office keeping to maintain the inflow and outflow of goods, arrange for repair and maintenance of office equipment, receive, store and maintain inventory of office supplies and equipment, and send, receive and sort mail and other packages.
• Maintaining confidentiality in all aspects on the firm’s dealing and working.
• Maintaining a leave log.
• Controlling All Replies from Client and Ensure Proper Properties Status has been performed. Showing the Status of these Documents as ''Accepted, Accepted with Comments, Reject and Whether Re-Submit'' is required or not.
• Electronic document transfer (Uploading & Downloading) with Engineering Consultant like Thales Group (France) Internet Sites. www.aconex.com .
• Maintaining inwards and outwards log.
• Daily Co-ordination with Clint for the demanded by the Company.

• Monitoring the Contractor & subcontractor Project Procurement documents and archiving in files & CD.
• P/L Pairing critical Materials status report for management Review.
• Maintaining complete electronic Data Files for the Design approved and executed for the various Projects.
• Receive and Distribute all Project Documents Requiring Controlled Copy e.g.(Drawings, Data Sheets, specifications, Design Calculations, Procedures, Reports, Vendor Documents, …etc) Through Official Transmittals and Performing Required Stamping Procedure to ensure Documents Have been Distributed Properly
• Issuing Outgoing Transmittal for Project Documents Such as '' Material Approval Request (MAR), Request for Information(RFI), Daily Reports(DR), Weekly Reports(WR), Quality Control Procedures (QCP), Inspections Test Plan ( ITP), Method Statements (MS), Welding Procedure Specifications (WPS)).
• complete range of Technical documentation like Drawings, Reports, calculations, Technical Specifications, Purchase requisitions generated from the Design / construction phase, which are further utilized for As-built documentation / final Hand-over Dossiers. Co-ordination with Client, Engineering Contractors, Joint Venture Partners, Subcontractors & Project Management Team.
• Responsible for organizing and conducting, Archiving & disposal of Project Files as per contractual requirements & in-house procedures at the end of the Project.
• controlling All Replies from Client and Ensure Proper Properties Status has been performed. Showing the Status of these Documents as ''Accepted, Accepted with Comments, Reject and Whether Re-Submit'' is required or not.
• Issuing Internal Transmittal as per DCG Distribution Matrix and Upload them in DCG.
• Responsible of applying the ARAMCO standard specification of material to be use in the project.
• Check all materials requisition against Bill of Quantity (BoQ).
• Daily monitor & inspection to site for checking inventory record.

• In-charge of complete and full-fledged Documentation Management System
• Produce reports as required by management & other parties from time to time. Ensure all project documents / drawings & correspondences area available in paper version & electronic version (scanned & native format).
• Quantify materials as per plans and specification prior to preparation of request for quotation.
• To determine the delivered materials especially the aggregates, sand, cement is passed by quality standard.
• To monitor our sub-contractor in their preparation and progress billing by weekly status.
• Setting a regular schedule for weekly meeting with the sub-contractor with the aim of assessing the sub-contractor site status. Forecasting all documents and reports submission.
• Monitoring and checking all incoming and outgoing materials.
• Maintain processes and procedures documentation system.
• Monitor all schedules and coordination for all construction work elements and assist the resolution for remedial action.
• Prepare daily, weekly, and monthly work progress reports and monitor all site conditions with regards to scope, time and quality.
• Evaluate billings and work variation orders submitted by sub-contractor.

Prepare daily construction site schedule.
• Preparing Material take off and Check for the Availability Material as per site requirements.
• Evaluates manpower and site accomplishment and change orders.
• Conducts inspections and monitor progress of works.
• Ensures quality of work and safety assurance.
• Attends to personnel matters if necessary.
• Performs other duties as the need arises, prior to project condition.
• Co-ordinate workflow with departments & Client.