Sajjad Anwar Khokhar

Controller Document·DAR Engineering

Pakistan

Bachelor's degree, Maths, Physics

Work experience

Total years of experience: 23 years, 2 months

Controller Document

October 2023 - Present

DAR Engineering

Lahore, Pakistan

October 2023 - Present

• Maintaining an organized and detailed library of project documentation primarily using ProjectWise.
• Administer SharePoint, to maintain and update new collaborative files to share all information with Country manager and Design manager.
• Controlling information flows with Engineers & designers in accordance with document control requirements.
• Implement and maintain document control systems, mainly Bentley ProjectWise to assure data integrity and accessibility.

Company industry:: General Engineering Consultancy
Job role:: Administration

Sr. Document Controller

January 2021 - October 2023

QAVI Engineers (Pvt) Limited

Islamabad, Pakistan

January 2021 - October 2023

Archiving /Scanning/Printing - Renaming, recording and filing incoming hard or electronic copies of drawings (Internal and
External).
 Archiving /Scanning/Printing - Renaming, recording and filing incoming hard copies of drawings (Internal and External).
 Ensuring all management system documentation is the current version and easily accessible.
 Recording, checking and tracking all incoming and outgoing project documents.
 Maintaining document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing).
 Assist in the preparation of the minutes of meetings with the project managers and directors
 Maintain confidentiality regarding sensitive documents.

Company industry:: Construction & Building
Job role:: Administration

Document Controller

January 2021 - October 2023

Qavi Engineers (Pvt) Ltd

Islamabad, Pakistan

January 2021 - October 2023

Project: German Embassy Islamabad - New Construction of a Chancellery Building, Rehabilitation of the Embassy Residence Building, Land- Scaping Works, Extension of the Visa Section
• Ensuring all management system documentation is the current version and easily accessible.
• Maintaining document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing).
• Assist in the preparation of the minutes of meetings with the project managers and directors.
• Maintain confidentiality regarding sensitive documents.

Company industry:: Construction & Building

Sr. Document Controller

September 2016 - December 2020

Dyconix Engineering

Lahore, Pakistan

September 2016 - December 2020

 Maintaining relevant documentation including contract drawings, design and tender documents as well as submittals including materials, shop drawings, Request for Inspection (RFI), Material Inspection (MIR), design and structural calculations related to various projects.
 Evaluating technical submittals and shop drawings prior to submission to the concerned engineers in compliance with project standards and baseline schedule under a stringent deadline of 14 days.
 Preparing requisite reports including correspondence, manual drawings, document lists, allocating drawings, material transmittals numbers, etc to ensure the execution of organizational functions effectively and efficiently.
 Keeping a record of all contractor submittals for scrutiny by Design Consultant Site Supervisor, and subsequently receiving and analyzing all returned submittals for actions, completeness, revisions numbering systems and dates of the shop drawings and product data samples, etc.
 Providing support in the implementation of office tasks including maintenance of A/C’s, copy machines and plotters as well as placing orders for stationary, kitchen items and facilitating vehicle arrangements.
 Undertaking security measures in office by examining fire extinguishers and safety equipments on a regular basis.
 Overseeing employees activities, collating employee performance appraisals, and accordingly imparting training in accordance with companys standards.
 Monitoring contractor performance, actively participating in the formulation of weekly highlights, and reporting the same to senior management.

Company industry:: General Engineering Consultancy
Job role:: Administration

Sr. Document Controller

September 2016 - December 2020

DYCONIX ENGINEERING

Lahore, Pakistan

September 2016 - December 2020

• Exposure in Engineering design office, experience in leading a small group of Document Controllers, managing Site Document Control team, in addition to the execution of my own document control duties.
• Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
• Ability to plan, organize, lead and coordinate the Document Control function within our multidisciplinary Engineering group, in order to meet the needs of the projects, proposals and Companys quality requirements and timely deadlines (milestones).

Company industry:: General Engineering Consultancy

Lead Document Controller

April 2014 - July 2016

Abdul Ali Al Ajmi Co.

Riyadh, Saudi Arabia

I found this job using Bayt.com

April 2014 - July 2016

Project: NAWAN Infrastructure & Housing Project - Ministry of Housing

Company industry:: Construction & Building
Job role:: Administration

Senior Document Controller / Administrator

November 2012 - March 2014

Theres Electromechanical Works LLC

Dubai, United Arab Emirates

November 2012 - March 2014

 Performing evaluations and document audits in the whole company.
 Preparation of all documents and communicating with employees in order to make submissions early.
 Responsible for coordination with all departments of the company.
 Responsible for receipt, registration and distribution of all project documentation, maintenance and secure filing of all document revisions, transmittals and comments sheets.

 Updating Document Control database by creating and amending records, and using search facilities to search for historical documentation.

 Assist in the preparation of project documentation to ensure compliance with Company QMS Procedures.
 Reviewing documents and reports to confirm compliance with the Company QMS Procedure prior to issue.
 Coordinating scheduled inspection activities with Company personnel, Client representatives and regulatory bodies.

 Maintain a library of company documentation at Site offices.
 Provide a link between project team and head office or projects within facilitate close-out of project and handover of deliverables.

Company industry:: Construction & Building
Job role:: Administration

Sr. Document Controller / Administrator

November 2012 - March 2014

THERES ELECTROMECHNICAL WORKS LLC

Dubai, United Arab Emirates

November 2012 - March 2014

Company industry:: Construction & Building

Senior Document Controller

June 2009 - October 2012

Echo West International Private Limited

Lahore, Pakistan

June 2009 - October 2012

 Implements systems for monitoring documentation / communication from both internal and external clients.
 Prepares standard correspondence for the Project Team, to include; document flow, basic cover letters, copies of meeting documents etc.

 Complies with tracking requirements in accordance with the approved procedures.
 Managed document processes/filing systems to ensure control and availability of documentation to the upper management for smooth execution of all administrative activities of the project.
 Provides personal assistance to the Directors and Project Management Team as required.
 Supports the receipt, tracking, and monitoring of documents through the use of standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.

 Do Administrative tasks such as updating section personnel files and also vacation schedules etc.
 Preparation of Travel Plan, Maintain record and billing of Air Tickets for Directors.

Company industry:: Civil Engineering
Job role:: Administration

Sr. Document Controller

June 2009 - October 2012

Echo West International Pvt. Ltd

Lahore, Pakistan

June 2009 - October 2012

Company industry:: Construction & Building

Quality Assurance Officer

June 2008 - May 2009

Omega Engineering LLC

Dubai, United Arab Emirates

June 2008 - May 2009

 Plan and execute the internal audits as per the annual audit schedule.
 Issue, manage and control the corrective actions generated by the internal audits.
 Perform internal quality assurance audits to ISO 9001:2000 and other applicable Standards to ensure corporate and regulatory compliance.
 Create formal audit reports and assign associated corrective actions.
 Assists company efforts to maintain ISO 9001:2000 certification/compliance through internal audits and supporting third party assessments.

 Identify areas of opportunity and support continual improvement of the Quality Management System.
 Establishing, documenting, implementing and maintaining / continually improving the QMS as per ISO standard. Ensuring that the QMS processes are established and maintained.

 Reporting to Projects Manager on the performance of the QMS and making recommendations for improvement.

 Quality Manual and Procedures review and development.

Company industry:: Construction & Building
Job role:: Quality Control

Sr. Document Controller / QA Officer

March 2007 - May 2009

Omega Engineering LLC.

Other

March 2007 - May 2009

Project: JAL Hotel Towers

Company industry:: Construction & Building
Job role:: Engineering

Senior Document Controller

March 2007 - May 2008

Omega Engineering LLC

Dubai, United Arab Emirates

March 2007 - May 2008

 Received/Scan/File and Distribute transmittals, submittals, technical queries, formal/informal letter and other pertinent documents to Main Contractor, Project Manager and Project Engineers.
 Maintain and control Daily Work Inspections.
 Maintain a central project filing system.
 Provide assistance and support in the completion of documentation requests and searches.
 Maintains computer software and hardware. Assist end-user with their LAN access. Do other task as required.
 Assist other with software problem and computer setup.
 Faxing, photocopying and filing are also included in the regular duties.
 Preparation of timekeeping and overtime forecasting for regular and sub-contractor employees.

Company industry:: Construction & Building
Job role:: Administration

Assistant to HR Manager

February 2006 - February 2007

JSCom International Co. LLC

Dubai, United Arab Emirates

February 2006 - February 2007

 Assist in the recruitment process which includes preparing job advertisements, organizing interviews, obtain security and medical checks, post staff data in the system, provide ID and staff building access and undertake other related administration duties.

 Assisting in planning for career progression, succession, training or development and knowledge management.
 Posting the weekly transaction and insure accurate data entry in the system.
 Prepare monthly attendance report and approve staff leaving & rejoining.
 Prepare / update reports, staff lists and organization charts.
 Organize and update filing system.
 Prepare reports and undertake special assignment as required.

Company industry:: Construction & Building
Job role:: Human Resources and Recruitment

Assistant to HR Manager

February 2006 - February 2007

Jscom International Co. LLC

Dubai, United Arab Emirates

February 2006 - February 2007

Company industry:: Construction & Building

Document Controller

November 2004 - January 2006

thermo.l.l.c

Dubai, United Arab Emirates

November 2004 - January 2006

 Supervision of Online Documentation using ACONEX software.

 Responsible for creating, checking and timely online delivery of data to Clients.

 Responsible for all in-house database maintenance.
 Involved in Hardware and Software maintenance for the site office.

Company industry:: Construction & Building
Job role:: Administration

Document Controller / Technical Assistant to MEP QA/QC

March 2003 - January 2006

Thermo LLC

Dubai, United Arab Emirates

March 2003 - January 2006

Project: Al-Murooj Complex & Dubai International Airport Terminal-3

Company industry:: Construction & Building

Technical Assistant to MEP QA/QC

March 2003 - October 2004

thermo.l.l.c

Dubai, United Arab Emirates

March 2003 - October 2004

 Execution of Quality Plan and maintain site execution records accordingly.
 Maintain register of in process inspection, drawing submittal, material submittal, method statement submittal, NCR, RFI & CVI submittals.
 Submission and discussion (if required) all transmittal for main contractor.
 Maintain register of routing documents.
 Actively involved in the ISO 9001 external Audit for the company.

Company industry:: Construction & Building
Job role:: Quality Control

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University of The Punjab

September 1998

Bachelor's degree, Bachelor of Science, Mathematics & Physics,

Pakistan

Skills

Aconex

Expert

Aconex

Expert

Quality Assurance

Expert

Quality Assurance

Expert

ISO

Expert

ISO

Expert

Project Work

Expert

Project Work

Expert

Technical Documentation

Expert

Technical Documentation

Expert

Quality Assurance Officer

Expert

Quality Assurance Officer

Expert

Electronic Document Control

Expert

Electronic Document Control

Expert

ACONEX

Expert

ACONEX

Expert

Document Control

Expert

Document Control

Expert

Technical Documentation

Expert

Technical Documentation

Expert

DRAWING

Expert

DRAWING

Expert

MANAGEMENT

Expert

MANAGEMENT

Expert

CONSTRUCTION

Expert

CONSTRUCTION

Expert

INFRASTRUCTURE

Expert

INFRASTRUCTURE

Expert

MILESTONES (PROJECT MANAGEMENT)

Expert

MILESTONES (PROJECT MANAGEMENT)

Expert

REHABILITATION

Expert

REHABILITATION

Expert

SHOP DRAWING

Expert

SHOP DRAWING

Expert

SUBMITTALS (CONSTRUCTION)

Expert

SUBMITTALS (CONSTRUCTION)

Expert

CONTROL SYSTEMS

Intermediate

CONTROL SYSTEMS

Intermediate

DATA INTEGRITY

Intermediate

DATA INTEGRITY

Intermediate

Quality Management System Documentation

Expert

Quality Management System Documentation

Expert

Quality Assurance

Expert

Quality Assurance

Expert

Aconex

Expert

Aconex

Expert

Project Work

Expert

Project Work

Expert

ISO

Expert

ISO

Expert

Languages

English

Level: Expert

Arabic

Level: Intermediate

Urdu

Level: Expert

Training and Certifications

Certifications

Electrical Concepts

Feb 2014 - Feb 2024

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ISO 9001 Internal Auditor

Sep 2008 - Sep 2028

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Safety Officer OSHA

Nov 2017 - Nov 2027

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Training

Document & Records Management

BON-IN Institute Of Developing Skills

Nov 2018

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Hobbies

Book Reading, Travelling

Sajjad Anwar Khokhar

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Work experience

Controller Document

Sr. Document Controller

Document Controller

Sr. Document Controller

Sr. Document Controller

Lead Document Controller

Senior Document Controller / Administrator

Sr. Document Controller / Administrator

Senior Document Controller

Sr. Document Controller

Quality Assurance Officer

Sr. Document Controller / QA Officer

Senior Document Controller

Assistant to HR Manager

Assistant to HR Manager

Document Controller

Document Controller / Technical Assistant to MEP QA/QC

Technical Assistant to MEP QA/QC

Education

University of the Punjab

British Standard Institute

DigiSkills

DigiSkills

CISCO Networking Academy

Punjab Board of Technical Education

DigiSkills

University of The Punjab

Skills

Languages

Training and Certifications

Certifications

Electrical Concepts

ISO 9001 Internal Auditor

Safety Officer OSHA

Training

Document & Records Management

Hobbies

Book Reading, Travelling