Senior Human Resources Officer
KTG GROUP ( DOH!, Thick, Oh Fudge & Create )
Total years of experience :7 years, 3 Months
- Manages and updates all payroll-related HR documentation, reports, approvals, staff records, and policies through the HRIS system by following established.
- Provides counsel and guidance to managers and employees regarding company policies and procedures.
- Ensures that all terminations, investigations, and employee relations matters are handled with consistency and fairness and without discrimination.
- Manage and coordinate transactions with government agencies and ministries.
- Ensure accurate maintenance of all admin records and files. Create and maintain the admin database and filing system. Keep accurate and timely records of confidential and sensitive documents and reports.
- Ensure all governmental formalities regarding work permit, residency, Civil ID, health card, and social security is processed on time.
- Meets with Heads of Departments to review their recruitment needs, ensuring they are following their manpower budgets.
- Sets up interviews for all vacancies, with a selected interview panel, and provides feedback to the hiring manager and updates the candidate of the outcome.
- Build and maintain HR system ( Menaitech System ).
- Supporting the development and implementation of all HR functions in ( Kuwait - KSA - Oman ).
- Providing counselling on policies and procedures for all stack holders.
- Responsible for the payroll cycle for all entities.
- Designing and implementing the overall recruiting strategy
- Sourcing and attracting candidates by using databases, and social media.
- Responsible for all administrative functions ( Government Relations )
- Responsible for the purchasing of company assets.
- Assisting other entities with HR processes
- Preparation of payroll for all other entities (KSA, UAE, Qatar, etc)
- Clarifying day to day issues or abnormal escalations in the region
- Preparation of end of service, indemnity
- Supervise the day-to-day activities of our HR Information Systems.
- Support management on structural policy matters related to the HRIS.
- Maintain data integrity in systems by regularly analyzing data.
- Work alongside the IT department to perform regular assessments and improvements to the HRIS.
- Design user-friendly processes, guidelines, and documentation.
- Oversee all system upgrades and system additions in partnership with the Information Technology (IT) department.
- Ensure all HR-related systems are compliant with data protection laws.
- Record and process employee information including annual leave, salaries and working hours.
- Collect daily, weekly or monthly timesheets
- Calculate bonuses and allowances
- Prepare employees’ compensation by the end of each month using payroll software
- Schedule bank payments or hand out paychecks directly to employees
- Distribute payment statements and gather signed receipts (digital or paper)
- Report on payroll expenses
- Ensure wages and tax withholdings comply with regulations
- Enter new employees’ data (e.g. bank accounts and tax identification numbers) into internal databases
- Answer questions about compensation, benefits, taxes and insurance deductions
- Resolving benefits-related problems
- Ensuring the effective utilization of plans related to HR programs and services
- Administering health and welfare plans, including enrollments, changes, and terminations
- Answering employee requests and questions
- Assisting with new employee hiring processes
- Reconciling benefits statements
- Conducting audits of payroll, benefits, and other HR programs, and recommending corrective actions
- Assisting with the performance review and termination processes
- Assisting with the recruitment and interview processes
- Facilitating human resources processes
- Administering employee health and welfare plans
- Acting as a liaison between employees and insurance providers
- Resolving benefits-related problems
- Ensuring the effective utilization of plans related to HR programs and services
- Administering health and welfare plans, including enrollments, changes, and terminations
- Answering employee requests and questions