Public Relations TS
KOC Secondment - Public Relations
Total years of experience :14 years, 10 Months
- Planning, developing and implementing PR strategies
- Studying sponsorships for corporate events, and donations chances for local charities
- Arranging and attending the periodical events such as exhibitions, leadership meetings, conferences and open days
- Assisting in the writing and reviewing the speeches, articles and annual reports
- Maintain and updating the information on the website, social media platforms.
- Attending networking and media events as well as meeting with suppliers and partners
- Handling and updating the events calendar and making the necessary notification to the Senior Management
- Participating in brainstorming and planning sessions
- Handling VVIP visit and functions including all logistics
- Conduct pre- and post - event evaluations and report on outcomes
- Coordinate flow of information and communication and disseminate it according to plan/strategy.
- Establishes and updates records of all correspondence related to activity
- Complete paperwork and update worksheets and reports related to division activity in a timely manner.
- Ensure timely processing of data deliverables to customer and updates tracking system.
- Review the applicable procedures to determine whether improvements can be made in areas such as workflow, reporting procedures
- Support the Project Team in the execution of their responsibilities and tasks.
- Monitor and report on communications performance metrics and personal objectives on a monthly basis
- liaison between the administrator or executive, subordinates or others, by transmitting directives, instructions and assignments
- Preparing QPR & Balance Scorecard and Annual Action plan
- Preparing tender and contract documents, including bills of quantities with the architect and/or the client
- Undertaking costs analysis for repair and maintenance project work
- Preparing and analyzing costs for tenders
- Analyzing outcomes and writing detailed progress reports
- Valuing completed work and arranging payments
- Review of the Statement of Work, interim and final deliverables to ensure high quality and seek feedback from co-workers.
- Assist the PM in the drafting and issuance of project proposals, RFP’s, tenders, budgets, cash flows and preliminary schedules
- Actively participate and help managers in the ongoing projects and assure timely delivery of project outputs, such as summaries and reports, according to project schedule.
- Track the projects progress and cultivate supportive relationships with contractors to ensure the effectiveness and efficiency of their work.
- Communicates with suppliers, clients, or any other persons in order to give or obtain information related to area of activities.
- Carry out other assignments as delegated by the supervisor.
- Establishes, develops, maintains and updates filling system for the managers and the department. - Retrieves information from files when needed.
- Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms
- Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records.
- Handling procurement deals and collecting quotations
- Update tracking logs such as reports
- Day to day review of the office routine works
- Sorting and distributing incoming post and organizing and sending outgoing post
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
- Receiving and screening visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers
- Arranging conferences, meetings, and travel reservations for office personnel.
- Operating office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management.
The basics of the administation and Management of Hotels or trade establishments
