Property Assistant
Embassy of Canada
Total years of experience :4 years, 3 Months
Developing a plan for maintenance, repair and upkeep of all properties.
Performing inspections and supervisions on contractual jobs including reporting and
coordinating between all parties.
Preparing solicitation documents for the procurement case assigned to staff member and
distributes it, after approval, to potential suppliers.
Maintaining strong work relations with appropriate suppliers and contractors and liaising with
owners of leased properties.
Ascertaining that all relevant approvals and clearances obtained and prepare and then issue
purchase Orders /Contracts/Contracts amendments using appropriate standard templates as appropriate, ensuring that all relevant information has been provided and that tenders/contracts documents are complete and correct in all details
Dispatching to suppliers Invitations to Bid/ Request for Proposal / Request for Quotation clarifications, POs/Contracts both by email and physically by hand when needed.
Maintaining the procurement monitoring data base including keeping track of all Purchase Orders issued and make recommendation for payment.
Drafting correspondence and maintain daily contacts with suppliers and contractors to follow up on works requested and resolve problems
Determining service requirements to meet the needs of the mission accommodations.
Giving recommendations regarding the resources purchase, repair and maintenance in
accordance to the mission’s policy that helps in the operational budget planning.
o Refugee and Registry Assistant/ Immigration Section (January 2017- June 2017)
Monitoring emails from the domain for responding and follow up their status.
Completing Personal Info before issuing visas to be ready for the officer for B clearance.
Scheduling, translating interviews for Refugees and reassuring their documents are completed with their signature and all the required documents such as (photos, UN card, and Police certificate).
Creating Temporary Resident Visa application & Permanent Resident to be ready for the officer to take decisions.
Sending Scanned Copies of Withdrawal, Refusal and Procedural Fairness Letters to the Applicants.
Keeping and creating the filing system for refugee and all types of visitors such (student, tourism, work)
Printing, organizing Family Class and Skill Worker cases referring them to the officer.
o Global Supply Chain Africa Vice President Admin Assistant
Scheduling and arranging the vice president calendar and appointments.
Contacting the travel section for arranging travel and local logistics for the whole team of Africa zone globally.
Attending the weekly and monthly meetings, taking minutes of meetings.
Preparing and attending the events related to the Africa zone in Egypt.
Creating the weekly Excel and PowerPoint forecasting of each country in Africa.
Performing an administrative work (Stationary, Purchase Order, Office supplies).
I was working as Registry Assistant in Immigration Department at Canadian Embassy in Egypt
Reason of leaving : Project Based Job-Fixed Term