Accountant, Administrator Cum PRO
Bizzcraft Interiors LLC
Total years of experience :11 years, 0 Months
Assisting Accounts Dept. in AR & AP functions.
Preparing and issuing of invoices for billing purposes.
Liaise with customers on billing issues.
Liaise with suppliers on discrepancies in invoices.
Any other ad-hoc duties as required.
Organize periodic renewal of Licenses.
Submission of correct documentation to the Ministry Of Labor for visa applications.
Submission of correct documentation to obtain licenses and efficient collection of Licenses to take place when completed.
Take, submit & collect all necessary documentation in order to organize all Employee official paperwork.
Arrange medical tests, passports and fine resolution.
Accompany the employee as they exit the country.
➢ WORKING as a Management Representative and Personal Assistant to GM - Sales & Marketing at E-Movers LLC, Dubai from May 2011 to September 2012.
➢ Worked as an Sales Co-ordinator at E-Movers LLC, Dubai from May 2010 to April 2011.
➢ Worked as an Accounts Executive and Administration Executive at E-Movers LLC, Dubai from July, 2006 to April, 2010.
➢ Worked as an Asst. to Company Secretary (Central Secretarial Division) at Reliance Industries Limited, Bombay, India from Apr '2004 to Sep '2005.
ROLES & RESPONSIBILITY:
Management Representative and Personal Assistant to GM - Sales & Marketing: -
• Functioning as Management Representative and performing ISO work, carrying out Internal Audits, Surveillance Audit with external auditors.
• Actively involved in ISO 9001 - 2008 and successfully completed the Surveillance Audit with one small NCR.
• Reporting to the General Manager.
• Responsible for day to day Secretarial functions.
• Preparing the business letters and circulars.
• Travel arrangements: Liaising with travel agent / online booking for Air ticket.
• Arranging Hotel booking for outstation business trip.
• Preparing minutes of the weekly meetings.
• Arranging printing of Visiting card, Inventory Sheet, Survey Sheet (House & Office Move), Letter heads, etc as per requirement.
Sales Co-ordinator: -
• Coordinating with Sales Team, Clients & Management.
• Assisting a group of Sales Account Manager in their daily Sales requirements to improve Sales and Invoicing to reach the given Target.
• Preparing detailed quotations according to customer enquiries.
• Maintaining current and accurate customer files and information.
• Handle incoming mails/calls & forward the same to the respective departments.
• Follow up for Enquiries and fulfilling the client requirements.
• Dealing quickly and efficiently with clients enquiries or complaints over phone and solving them within the given time period.
• Providing Clients with all necessary information on Company services.
• Providing general secretarial and administration duties, e.g. preparation of official letters and documentation, filing, compiling computer based reports.
• Coordinate with the Clients and Consultant for their queries for Commissioning and other related after sales job and giving positive result.
• Preparing the Monthly Sales Report on individual salesman performance, monitoring daily sales and preparing an updated daily billing.
• Arranged Documentation files, encode several of data in computer.
• Handling Project Files, Contract Agreement and Local Purchase Order.
• Doing the Estimation as per our company standard format with the complete supporting documents.
• Performing excellent customer service and after sales service at all times.
Accounts Executive and Administration Executive: -
• Documentation and maintaining the office records (Employee Records, Enquiries, Quotations, Enquiry-suppliers tracking system and Settled Documents according to purchased items)
• Managing the accounts (Expense management using excel, cheque preparation & due date tracking, Maintaining the Bank Details, payment voucher & accounts document management, Petty cash handling)
• Responsible for accounts receivable along with constant follow up with local & international clients.
• Payroll management (Attendance Register, Leave calculation, Salary Calculation & Vacation Plan record)
• Responsible for day to day Administrative functions.
• Supervising and assisting staff members in flawlessly executing their duties for smooth running of the office.
• Arranging amendment of employee contract (upgrade the salary & profession as per requirement)
• Timely document submission for Renewal of Employment Visa, Labour Card, etc
• Managing all the works related to car rental, classifieds and air ticket reservation using corporate account.
• Short list the Resumes and arrange the interviews and preparing the offer letters.
• Prepare and arrange the documents for labor card and visa processing.
• Coordination with purchase department by collecting whole seller details, sending enquires, getting quotations and payment settlement.
• Preparing the price comparisons according to Brands and Make for purchasing.
Asst. to Company Secretary (Central Secretarial Division): -
• Preparing Annual Return for the Companies based on the files and the statutory records of the Company, Getting the Annual Reports Checked from Seniors, Making respective changes in the annual return as suggested by Seniors, Checking of Companies in which the appointment of additional directors are to be regularized, Preparation of data sheet compiling the data for all specified companies, Preparation of Form 32 (63 in number) for the purpose of regularization of the Additional Directors appointed during the year, Arranging for the Forms to be duly signed, Co ordination and Compliance with Internal Audit Team, Giving all the document viz, Notice Directors Report, Draft Accounts, Annual Return, Minutes for the entire year and Minutes for accounts adoption along with the office file for the annual audit, Filing of Minutes and the papers concerning the Annual Compliance in respective Binders and Office files, Receiving the report form them and updating the Notice, Directors Report and Annual Return as per the comment in their report, Sending the hard copy of the Auditors report, Notice & Directors Report to the Accountants for action at their end, Simultaneously sending the soft copy of the Notice Directors Report to the Accountants.
➢ PRE-DEGREE: (Feb, 2000) H.S.C. (10+2) from MAHARASHTRA Board. ➢ Hands on experience on Windows Based Packages, Tally Package (7.2) ➢ Fully Conversant with computerized working environment DECLARATION I hereby agree that all the above mentioned details are true to the best of my knowledge. Thanking you for your consideration and hope for a positive response. PLACE: Dubai DATE: SANTOSH SHETTY
➢ DEGREE: (March, 2003) B.COM (Bachelor of Commerce) from University of MUMBAI.