Accountant
Action International Services
Total years of experience :13 years, 3 Months
• Review all invoices for appropriate documentation and approval prior to payment
• Respond to all internal and external inquiries
• Reconcile vendor statements and follow up on discrepancies
• Month end closing
• Post transactions to journals, ledgers and other records
• Reconcile accounts payable transactions
• Prepare analysis of accounts
• Ensure compliance to Group accounting policies in transaction processing
• Oversee transaction posting in AP and resolve any issues
• Actively participating in improving internal processes and system implementations
• Allocation of costs in accordance with the chart of accounts and Regional structures
• Approval of Purchase Order (PO)
• Preparing the Fixed Asset overview
• Monthly bank reconciliations
• Provide backup assistance for other members of the team and assist with various Ad-hoc and finance projects duties.
• Preparing Amortization (Prepayment) Schedules.
• Intercompany Reconciliations
• Billing customers on monthly basis.
• Customer accounts reconciliation.
• Rolling on customer statements & Collection of debts.
• Computing Average Volume Rebates (AVR) every month and compile date every year end.
• Customer Order approval based on credit limits.
Perform Sales Administration for Agency, Direct Clients, Property & Auto Listings.
Approving & assigning reference code for barter bookings.
Invoicing Agency & Direct Clients.
Cheque Collection from Customers.
Depositing of Cheques.
Follow up on bounced cheques.
Prepare monthly/quarterly reports on agency bookings.
Maintain debtors Age Analysis.
Attend monthly debtors meeting.
Credit Note Calculations.
Assessing the prudently the credit worthiness of potential customers & review the existing customers financial strength.
Setting up realistic credit limit and terms for direct clients according to the best assessment.
Approving/rejecting booking contracts for Property & Auto Listings.
Minimizing risk of bad & doubtful debts.
Monitoring & following up on collection promptly.
Commission Calculations for Sales on monthly basis.
Maintain the customer master and credit limit.
Collections follow up and resolve the customer issues in coordination with the respective departments & customers.
Periodic confirmation and reconciliation of balances for the customer and audit purposes.
Analyze payment history and market risk for approval of the new credit limit or enhancement
Work on the default process leading towards recovery through legal actions.
Periodical reporting on customer receivables for management review.
Ensure that all receipts are recorded on a timely basis and all outstanding issues are flagged or escalated with the sales team or the customer directly.
Prepare the documents for submission to the bank and follows up on the payments for credit into the bank account.
Reconciling Post Dated Cheques statements on monthly basis.
Coordinating internally & with bank for Bonds / Guarantee issuance.
Ensure timely deposit of cheques to bank.
Providing approvals for Sales Order related to Letter of Credits & Open account based on history of the customer.
Analyzing risk involved in Letter of Credit.
Review, comment & negotiation of various types of Letter of Credits.
Handling all HR & Administration responsibilities assigned from time to time.
Research & analyze date required for Power Point Presentations for Regional team.
Accumulating Reports for Sales Manager from agents.
Preparing Monthly Expense Statement.
Petty Cash Management.
Travel, Visa & Hotel Arrangements for guests & staff.
Issuing cheques for suppliers.
Knowledge of Shipping (Import/Export)
Preparing Sales quotation & letters for Customers.
Liaise with Production Department on daily basis & issue delivery instructions.
Gathering stock report from factory.
To initiate / register customer complaint & action immediately.
Compile shipping details for worldwide consumers and keep them posted on a regular basis.
Invoicing Customers.
Looking after materials supplied from China Suppliers (Trading Stock)
Travel Arrangements & Hotel Bookings World Wide.
Negotiation for Letter of Credits (L/C).
Preparation of Monthly Budget.
Managing Bank Advices for documents presented on D/P by supplier
Internal Auditing as per ISO terms.
Job Responsibilities includes managing telephone calls, managing hotel bookings. Synchronize with the travel agents, acknowledging the Purchase Order received from customer, Handling import and exports, Dossier the documents in an appropriate manner. Harmonize with the courier service, Conveyance and acceptance of faxes. Infrequently assisting accounts department.
Passed with Grade A
