• Research potential vendors
• Drafts requests for tenders/quotes, selection tables and contracts and submits them to their hierarchical superior.
• Follows up on purchases and deliveries and checks that they are conform to specifications and contract details.
• Responsible for actively seeking to reduce costs without compromising the quality of goods or services being purchased
• Ensure to liaise with other units within the supply chain securing finances, appropriate import-export procedures, transfer, warehousing and reporting of purchased item
• Ensure to review procurement requests to assure appropriateness of technical specifications and seek clarifications, if required
• Seek upstream approvals for awarding and contracts as per the financial rules.
• Receives goods and checks that they correspond to quantities and quality ordered.
• Compare and evaluate offers from suppliers
• Negotiate contract terms of agreement and pricing
• Track orders and ensure timely delivery
• Maintain updated records of purchased products, delivery information and invoices
• Assist in Managing procurement actions for in-kind grants’, other technical and operational procurement of commodities and services according to Donors regulations, contract terms/requirements and RI Procurement Policies.
• Ensure specifications are adequate; review/modify with relevant technical or operations staff, as necessary, specifications/scope of works for a wide range of equipment, supplies, goods and services, and maintenance service contracts in accordance with Donors and RI procurement procedures and regulations.
• Contribute to the effective organization and activities of Evaluation Committees meetings in respect with the applicable procedures. Evaluate applicable bid offers/responses to determine the low
responsive/responsible bidder(s) and provide associated award recommendations.
• Issue authorized purchase orders, as assigned.
• Prepare all procurement and award documentation and organize physical files and uploads into the Technical and Administrative Management System.
• Upon approval, issue and review the appropriate contract instruments and requirements to the
contractor(s).
• Track status of award deliverables ensuring terms and conditions of the award have been satisfactorily achieved, approved, accepted and documented.
• Inspect purchased goods and services to ensure they meet the specification established in the Contracts or Purchase Orders.
• Coordinate effectively and timely with relevant project/program staff on project needs and requirements.
• Participate in activity work planning, and proactively conduct market research in support of anticipated operations and technical needs.
• Initiate and maintain appropriate and effective partnerships with external vendors by negotiating purchase orders with appropriate sources of equipment, supplies, services, and travel.
- Company industry:
- Purchasing & Procurement
- Job role:
-
Purchasing and Procurement
