Deputy Manager
Good Ocean Maritime - Institute of logistics DMCC
Total years of experience :5 years, 2 Months
• Manage 5 team members in daily administration of office activities to include lead generation, preparing correspondence / documentation, meetings, telephone support, appointment fixing / reminders
• Interface with employees across multiple branches and departments ensuring efficient completion of assignments
. Involved in office setup and has been nominated for International Assignment soon after my probation since 2012
• Prepare Tenancy contract, renewal, payment processing in coordination with accounts, keep record of cheque issued for rentals and report to Director, GM and Accounts Team
• DMCC documents preparation for License renewal
• Concordia documents preparation
• DEWA documents for office setup and periodic payment processing
• Du landline connection setup and periodic payment processing
• Internship fixing for students at leading Shipping and Logistics companies in UAE
• Processing of Educational Visa for international internship students and all administrative work for Good Ocean Maritime, Institute of Logistics, Dubai (Sister Concern of Indian Institute of Logistics )
• Coordinate and Assist leading Logistics and Shipping organizations for choosing their interns through skype, telephonic interview
• Client relations for MoU signed organizations for providing efficient and right manpower by organizing placement interviews with the students who have completed International Internship
• Fix appointments with logistics and shipping companies for GM
• Follow-up with the companies for signing MOU by both parties
• Publish and Record signed MOU’s in Website and file it for future reference and records
• www.gml.ae website maintenance and updating using CMS
• Curriculum planning with faculty as per University guidelines
• Order processing for book printing, Question Paper setting
• Planning and implementation of Timetable in coordination with the faculty and ensure quality training to students as per university specifications
• Handled accounts of the branch - receipt & payment vouchers, ledger maintaining and petty cash using Tally ERP 9.0
• Ensure reporting on telephone bills, rentals, maintenance, all payments and receivables are processed monthly basis
• Coordinate with Accounts department and assist to audit branch expenses, receivables and petty cash
• Ensure reporting of revenue collection on daily basis to GM, Director and Accounts team
• Conduct weekly / monthly meetings at branch and send MOM & work done report to Director and GM
• Procurement of stationery items required for the branch on monthly basis and update accordingly
• Detailed MIS reports to be sent on weekly & monthly basis
• Handle walk-ins and provide detailed information about the courses that are offered and take them on education tour
• Cross team work with other departments for smooth flow of communication about the newly registered and enrolled students to accounts, admissions, training and IT team
• Employee management - leave application monitoring of the team, increments and promotion reports, appraisal reports
• Induction manual preparation and training for new joiners
• Excellent filling of office and student records; retrieving them by file number at ease
• Mail server and Windows server maintenance
• Website Designing, maintenance and updating it periodically
• Developed Student Portal (CRM) on platform ASP.NET with detailed MIS