Document Controller
Velosi Asset Integrity & Engineering Services (Abu Dhabi-UAE
Total years of experience :6 years, 5 Months
Provided comprehensive administrative support to executives and team members, enabling them to focus on core responsibilities.
▪ Data analysis through pivot table. Manage the database. Scan documents for electronic storage & maintaining the proper record. Liaison with all Subcontractors regarding project activities.
▪ Prepare management and assist with daily, weekly, monthly reports and meetings attend meetings and record minutes of meetings (MOM).
▪ Handled incoming and outgoing communications, including emails, phone calls and other forms of correspondence with professionalism and discretion.
▪ Collection of engineering data & inspection history from client facilities.
▪ Command on using spreadsheets effectively, including formulas, functions, and data manipulation.
▪ Preparation of data status and identification of gaps in provided data.
▪ Proficient in Aconex, a cloud-based construction and engineering project management software, for effective document control, collaboration, and project communication.
▪ Experienced in utilizing Meridium & E2G software for asset reliability and integrity management, including data analysis and predictive maintenance.
▪ Mark IG and Corrosion Loop Diagram in PFD and P&ID as per client requirements.
▪ Formatting of data appropriately, convert variables, and create new features as per requirements.
▪ Combining data from multiple sources to create a unified dataset.
▪ Inputting and managing data, including financial records, personnel files, and other information, often using computer software such as Microsoft Office Suite or specialized databases management.
▪ Emails from Clients to Company Authorities and making response quickly as per requirements.
▪ Prepare transmittal and manage progress reports in MS office and arrange them accordingly.
Srong grip and good speed in AutoCAD commands for drafting the drawings.
▪ Making piping & instrumentation diagrams.
▪ Making Isometric piping
▪ Making IG and Corrosion Loop in Piping & instrumentation diagrams.
▪ Tables, Legends, and details on Process Flow Diagram
Project Completed:
Client Name: Saudi Aramco
Project Title: RBI study at UGP (Uthmaniyah Gas Plant)
Client Name: Saudi Aramco
Project Title: Hyundai-RBI & OSI Study Work of Marjan
Client:Cl Name: Saipem
Project Title: RBI Study at HAWIYAH Gas Plant Expansion.
Client Name: Saudi Aramco
Project Title: Japan Gasoline Company (JGC)
Controlling company and project documentation
▪ Following and improving document control procedures
▪ Ensuring all documentation meets formal requirements and required standards.
▪ Sorting, storing, and retrieving electronic and hard copy documents.
▪ Copy, scan, and store documents
▪ Review and update technical documents.
▪ File documents in physical and digital records
▪ Using computers to organize and distribute documents within a company.
▪ Schedule bank payments or hand out paychecks directly to employees.
▪ Ensure documents are correctly labeled, dated, and organized in a logical manner.
▪ Use document management software or tools, such as Aconex, document control systems or electronic document management systems (EDMS), to facilitate document control tasks.
▪ Monitored and updated document databases and repositories, ensuring data integrity and security.
▪ Facilitated document review and approval processes, tracking the progress of documents and ensuring timely completion.
Documentation of the project activities. Sorts and distributes incoming mail.
▪ Type’s correspondence, meeting notes, and forms among other documents.
▪ Photocopies, scans, and files appropriate documents. Maintains accurate records and enters data.
▪ Assists with organizing events when necessary. Maintains financial database records.
▪ Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary. Engages in educational opportunities as needed. Project reporting to the District Manager.
▪ Maintained database of all the staff. Coordination with the district administration for different project correspondence as per direction of the manager.
▪ Transfers information from paper formats into computer files using keyboards, data recorders, or optical scanner.
▪ Manage and organize company documents, ensuring accurate storage, retrieval, and distribution.
▪ Implement and maintain document control processes and procedures to enhance efficiency and compliance.
▪ Collaborate with project teams to ensure timely submission and approval of documents.
▪ Conduct regular audits to verify the accuracy and completeness of documentation.
▪ Respond promptly to document retrieval requests from internal and external stakeholders.
▪ Facilitate document reviews and approvals, maintaining a log of changes.
▪ Facilitate effective communication among team members, stakeholders, and vendors. Schedule and organize project meetings, prepare agendas, and documents.
▪ Monitor team Quality Assurance levels, to ensure quality standards are met.
▪ Developing a detailed project plan, including defining project goals, objectives, tasks, timelines, and resource requirements.
▪ Ensuring that the project deliverables meet the required quality standards by implementing appropriate quality assurance and quality control processes.