Operations & HR Coordinator
CBD Corporate Services
Total years of experience :18 years, 6 Months
• Demonstrate an outstanding knowledge across the company formation/restructuring and Human Resources sector across KSA.
• To assist with new enquiries by researching the feasibility to establish a new entity or restructure an existing entity. This will include, but not limited to, the structuring options, the criteria to establish or restructure an entity, the approximate timeframe, and the government fees.
• To assist with the feasibility, preparation, and execution of all Iqama and Labour related services for clients and partners in KSA, inclusive of building and/or maintaining documentation and reports.
• Have an outstanding knowledge of the online portals and apps across KSA government departments, agencies, and registered agents.
• Work effectively with colleagues across the business such as Finance, Legal, Licensing and Labour & Immigration to ensure we meet the needs of our clients
• Work closely with the Senior Leadership and Legal and Compliance Manager to onboard new clients by providing a high-quality service and within the agreed timeframe
• Attends kick off meetings with onboarding clients and/or their legal advisors
• Manage and oversee all aspects of Licensing and Iqama/Labour card applications from issuance to renewals
• Work closely with Finance to prepare, collate, and reconcile invoices for all matters
• Regularly review our processes and suggest recommendations for implementation
• Creating new revenue opportunities by proactively offering corporate services that we offer directly or indirectly to onboarding/existing clients including, but not limited to, translation, attestation, commercial premises solution, license amendments etc.
• Records any changes in KSA laws, regulations and procedures relating to business registration and licensing and Iqama
• Co-ordinates with the team to ensure efficient day-to-day processing and timely delivery of all tasks
• Demonstrates the core values of the business in accordance with the company Code.
JOB RESPONSIBILITIES:
Operation:
• Developing and implementing policies on issues such as working conditions, performance management, disciplinary procedures and absence management.
• Updating the websites - eMigrate and POLO.
• Dealing with grievances and implementing disciplinary procedures.
• To develop, advise and implement policies relating to staff within an organization.
• Liaising with a wide range of people involved in policy areas such as staff performance (evaluations), health and safety.
Vehicles:
• Checking, renewing and making sure that the company’s vehicle registration, insurance and driving licenses are valid.
• Follow up on company vehicle violations
• Responsible for the maintenance and operations of vehicles
• Arranging vehicles on a rental basis
Administration:
• Coordinating with the team for services from STC, Mobily - Landlines, SIM cards, etc.
• Assisting in the preparation of required documentation for the medical insurance of employees.
• Requesting and disbursing the cash requirements.
• Petty cash - responsible for the petty cash and vouchers along with the supporting documents/approval.
• Responsible for admin-related work eg. Maintenance of factory, villas and staff accommodation.
• ISO documentation
• Checking overtime on a daily and monthly basis.
• To prepare periodical or specific reports on a weekly, monthly and yearly basis.
• Check and update the Time Management system on a daily, weekly and monthly basis.
• Assisting in the preparation and processing of salary, vacation salary and full & final of all group companies
• Working closely with employees and assisting with their daily needs and requirements.
• Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases, tracking vacation, sick and personal time.
Travel:
• Booking tickets for staff vacations, Business Development, projects, clients and Management.
• Booking hotels for employees, guests, and clients, as required
Recruitment:
• Recruiting staff - this includes developing job descriptions and person specifications, checking application forms, shortlisting, interviewing and selecting candidates.
• Posting job adverts on different job and social media sites
• Prepare and ensure that accurate job descriptions are in place for all the existing and new positions.
• Coordinating with the recruitment agencies about the specific requirement and processing the documents accordingly.
• Recruitment - Inside and outside the Kingdom (arranging visa, contracts, eWakala and other visa processing documents).
Bari Brahmana, Jammu
India
JOB RESPONSIBILITIES:
•Recruitment process, Screen CV’s and Select candidates.
•Joining formalities (Staff & Workers).
•Salary Reports (Salary / Wages preparation and checking, Preparing CTC reports on monthly basis)
•Attendance Reports (Computerised & Manualised Attendance Managing, Over Time, Out Duty, Short Leave, Posting Leave records)
•Annual & Quarterly Reports (Medical reimbursement, Conveyance reimbursement, L.T.A, Spl. All, L.W.W)
•Calculation of Bonus in Form ‘C’ and its submission in Form ‘D’ in Labour Department.
•Submission of Half Yearly and Annual Returns to Labour & Boiler Offices (Form 2&3, 22, 23, 24, 25)
•Preparing challans and returns of E.S.I. & P.F. (Form 7, Form 12, Form 05, Form 03 & 06)
•Looking after Guest-House, Canteen and Hotel Bookings.
•Maintaining and co-ordination of House Keeping with other departments.
JOB RESPONSIBILITIES:
•Joining formalities (Staff & Workers).
•Implementation of SOP’s (Training Need, Attendance Sheet, Induction Training, Training Log Sheet, Training Feedback, Skill Matrix etc.)
•Salary Reports (Salary / Wages preparation and checking, Preparing CTC reports on monthly basis)
•Attendance Reports (Computerised & Manualised Attendance Managing, Over Time, Out Duty, Short Leave, Posting Leave records)
•Annual & Quarterly Reports (Medical reimbursement, Conveyance reimbursement, L.T.A, Spl. All, L.W.W)
•Calculation of Bonus in Form ‘C’ and its submission in Form ‘D’ in Labour Department.
•Manpower Handling (Staff, workers and contractor labours manpower record)
•Submission of Half Yearly and Annual Returns to Labour & Boiler Offices (Form 2&3, 22, 23, 24, 25)
•Preparing all reports of liasioning and other legal activities
•Preparing challans and returns of E.S.I. & P.F. (Form 7, Form 12, Form 05, Form 03 & 06)
•Looking after Guest-House, Canteen and Hotel Bookings.
•Hiring of Vehicle on monthly and on call basis.
•Vendor Management (Generation of Vendors bills)
•Maintaining and co-ordination of House Keeping with other departments.
•Looking after insurance of machinery and finishing goods.
