Sayed Qismat Shah

Client:
CHEVRON

Project:
SBARC - Saudi Arabian Chevron Business Administration Residential Community

Value:
USD 870 Million

Achievement:
Designed and implemented a custom document numbering and classification system within Aconex EDMS, alongside a structured shared-server folder hierarchy, eliminating misfiled documents and significantly cutting retrieval time; also introduced Power BI reporting to replace manual tracking, giving senior management live visibility of submission status, approval turnaround times, and overdue actions across all disciplines.

• Defined and implemented the project document control strategy, procedures, and governance framework from mobilization.
• Administered the full document lifecycle on Aconex EDMS in compliance with ISO 9001:2015, covering creation, submission, review, approval, revision, and archiving.
• Established and maintained the Master Document Register (MDR) and all tracking logs for document status, revisions, and transmittals.
• Prepared the document submittal schedule and ensured all submissions were issued per the project distribution matrix and contract program.
• Applied Quality Control (QC) checks to all outgoing documents before client and consultant submission, reviewing format, numbering, revision status, and classification.
• Conducted periodic audits of the document control system to verify compliance and resolve procedural gaps.
• Monitored document inflow and outflow, maintained issue logs, and produced overdue reports with recommended actions.
• Attended client and project team meetings, clarified document requirements, and communicated submission status accurately.
• Prepared document performance dashboards and KPI reports using Power BI and Excel for senior project management.
• Managed controlled document access, maintained confidentiality, and led the document control team to ensure deadline compliance.

Clients:
Diriyah Gate Development Authority, Nakheel, Laysen Valley, Riyadh Airports

Combined Value:
SAR 500 Million+

Projects:
Diriyah, SEVEN, Laysen Valley 2, Riyadh Airports, The Avenues Riyadh, Sports Boulevard

Achievement:
Controlled full documentation for 12, 000 parking bays at The Avenues Riyadh and 70, 000 at Diriyah - from fitout through to Smart Parking handover, achieving 100% on-time milestone delivery; also delivered complete handover documentation for Laysen Valley 2 ahead of contractual deadline with no outstanding NCRs or unresolved submittals at project close.

• Managed, reviewed, and controlled all project documents including WIRs, MIRs, shop drawings, as-builts, NCRs, and test reports using
Aconex, InEight, and SAP.
• Established project folder structures and EDMS configurations from kick-off in line with client and company standards.
• Maintained document registers, transmittal logs, and revision histories with full traceability and ISO 9001:2015 compliance.
• Submitted project documentation, material submittals, and invoices, and tracked all items through to approval close-out.
• Reviewed material submittals, method statements, datasheets, RAMS, and O&M; manuals for compliance with quality standards.
• Raised, tracked, and closed NCRs, ensuring corrective and preventive actions were recorded, implemented, and verified.
• Maintained the detailed submittal schedule and coordinated with site teams to keep submissions on program.

Client:
NEOM

Projects:
NEOM Community, Diner Expansion, Fire Fighting Centre, Kitchen Facility, The Line Water Tanks

Value: USD
200 Million+

Achievement:
Reduced approval cycle times by 25% and improved operational efficiency by 30% by restructuring the submission workflow and introducing a proactive overdue tracking and escalation process.

• Controlled the full document lifecycle across multiple NEOM sub-projects, maintaining version control, revision tracking, and secure
archiving throughout each phase.
• Administered the EDMS and filing systems in compliance with ISO 9001 and ISO 14001 requirements.
• Prepared, issued, and tracked all project documents including RFIs, WIRs, NCRs, engineering drawings, progress reports, and O&M;
manuals.
• Maintained the contract execution tracking log and followed up on all submittals within agreed timeframes.
• Ensured all documents were correctly classified, indexed, and retrievable on request at any stage of the project.
• Managed submission and approval workflows across Aconex, SharePoint, Asite, Unifier, and Procore.
• Coordinated with engineers, site teams, and vendors to keep submissions aligned with the project program' supported audits and
trained new staff on EDMS platforms.

Client:
Red Sea Global

Projects: R12, R00, D30M533 Golf, Amala Explore, Shoura Landscape, Global Amala

Value:
USD 350 Million+

Achievement:
Completed port and infrastructure documentation for multiple Red Sea Global packages with 100% compliance at handover and no outstanding submissions at contract close.

• Prepared, submitted, and tracked all project documents per Red Sea Global documentation standards and submission requirements.
• Managed document workflows and version control using Aconex, Excel, and Outlook.
• Maintained the project folder structure and ensured all documents were correctly indexed and accessible.
• Processed invoices, maintained commercial logs, supported procurement and site logistics, and coordinated with subcontractors,
vendors, and suppliers.
• Archived complete records of drawings, manuals, and correspondence, and communicated document status to the client and project
team accurately.

Client:
Nshama

Project:
Naseem Townhouses, Residential Villas, Fitout and Handover

Value:
USD 500 Million+

Achievement:
Completed and closed the full document control cycle for the Naseem Townhouses project, delivering all as-built drawings, O&M; manuals, and handover registers on schedule.

• Managed all project documentation including architectural and engineering drawings, technical reports, specifications, and formal
correspondence.
• Maintained strict version control, ensured ISO compliance, and carried out first-level QA reviews on contractor-submitted documents.
• Tracked and updated RFIs, submittals, Minutes of Meetings (MOMs), and NCRs, keeping all registers current and accurate.
• Attended client and consultant meetings and assisted in clarifying submission requirements and document timelines.
• Prepared and distributed document status reports and dashboards using Aconex, SharePoint, BIM 360, and Excel.

Supervised site worker teams during project execution to ensure work was carried out as per client requirements.
Oversaw the distribution and installation of fiber optics lines for telecom and safe city projects.
Assisted in the implementation and integration of Safe City cameras, supporting security and surveillance
infrastructure.
Provided IT administration and technical support for office systems, including troubleshooting hardware/ software
issues and maintaining network stability.
Coordinated with consultants, contractors, and clients to ensure project deliverables were completed on schedule.
Maintained accurate records of work progress, site documentation, and technical reports.