Manager- Finance Shared Services
Ali Bin Ali Group
Total years of experience :19 years, 0 Months
Key Responsibilities:
1) Responsible for establishing and leading Finance Shared Services (FSS) function for the ABA group as one of key strategic priorities.
2) Directly support group’s long term objective of productivity, efficiency, cost effectiveness through transformation of AR, AP and other transactional activities of ABA finance departments to Shared services
3) Managing the operational and financial aspects of FSS.
4) Establish a strong working relationship with Sales, Invoice Processing team, Delivery Management Team, Documents management System, Supply Chain, Trade Marketing and IT team.
5) Responsible to maintain the Debtors Days within the budget and minimize the exposure of Bad Debts & write offs.
6) Directly work with Group Legal department to handle the critical disputes and issues with customers.
7) Key member of the decision making team with regards to expansion of the shared services and other strategic decisions.
8) Cultivate relationship with the local & international business partners and constantly performing beyond expectations for cementing stronger bonds
9) Managing the outsourcing Service Level Agreements (SLA) and drive the SLA based performance.
10) Effectuating performance management, managing appraisal process across the levels linked to reward management and career growth
Significant Accomplishments:
1) Spearheaded the successful implementation of Shared Services Model in ABA group.
2) Developed SLA based “Noiseless Service Delivery Management”.
3) Formulated the Strategic Road map of FSS for ABA Group.
4) Developed SOP for AR & AP.
5) Developed Business Continuity Plan (BCP) for Shared Service function.
6) Enhanced the customer satisfaction level to 87% within 2 years of implementation of AR Shared Services
7) Successfully implemented the “Go Green” project in AR and achieved ABA Finance Award.
8) Within 3 years of ARSS, reduced the Accumulated Bad Debts provision in the FMCG group by nearly 45%, Debtor Days came down from 48 days to 33 days.
9) Led a cross functional team to implement the “Automated Customer Rebate and Contract Module”
10) Improved productivity of AR team by 11% by reducing reconciliation lead time, automation and process simplification.
11) Led a project of invoice tracking and document management system (File Trail) in ABA.
12) Managed and successfully stabilized 13 nos. of AR and AP process migration of different industry like FMCG, Manufacturing, Retail, Hospitality, Fashion and Luxury
13) Streamlined the process of raising the Debit notes to international Principals on various trade marketing activities.
14) Introduced Staff Incentive program in FSS.
Driven a massive program to update nearly 5000 suppliers’ (local and overseas) Bank Accounts in system to enhance the security in payment process.
Managing a multicultural team of around 40 people to handle the Accounts Payable, Accounts Receivable and Credit Control function of Ali Bin Ali Group.
Key Responsibilities:
• Responsible to ensure the Credit Controlling process of FMCG group are in compliance with the company policy
• Management of timely Debt collection, Customer accounts Reconciliation, Monthly Review with respective Division GM, FM and DM to resolve the reconciliation related Variances.
• Set objectives and define development plans in line with department objectives,
• Tracking performance vs. Service Level Agreements Key Performance Indicators (KPIs)
• Responsible for Team’s mentorship, leadership and motivation
• Responsible for best practices research, recommendations, and implementation
• Develop/implementation of control matrix
• Comply with all internal and external audit requirements
• Daily monitoring, direction, supervision and approving of all accounting transactions
• Ensure the reliability and integrity of accounting and operating information and the means to identify measure, classify and report such information
• Coordination with Sales, and Stores regarding the accounting aspects of the work flow
• Provide financial inputs to Management to prepare annual Financial plans and forecast
• Ensure timely and accurate monthly Management Reports up to finalization
• Develop procedures and recommend system changes that facilitate accurate and timely completion of monthly financial reports
• Review all Capital Expenditure proposals to ensure the policy compliance
• Short and long term cash flow management in coordination with the Group Treasury dept
• Preparation of adhoc reports and analysis as required by the Management
• Implement accounting system which ensures smooth preparation of monthly accounts
• Develop and train staff
• Manage liquidity on a daily basis. Prepare daily and weekly cash flow reports
• Managing Company’s debt at intercompany and third party level
• Ensure Daily Funds Deposits in the Banks
• Controlling the Banks Credit Facilities at the division level
• Conduct internal audit on Cost Accounting Records in a manufacturing plant
• Performed job wise CM Analysis
• Execute analytical report on the area of variances in production and cost impact
• Wastage analysis and determination of cost impact
• Monthly Inventory Planning (Fabrics)
• Execute left over management
• Producing analytical management report to ensure the cost controlling activities
• Closely worked with the Material management department and operational planning department
• Established proper documentation in every cost centre and ensure the accuracy
• Control and maintain the sub-contract accounts