PRO cum Administration
Thallium Consulting fze DMCC
Total years of experience :29 years, 8 Months
• Submit and ensure the processing of all types of applications and paperwork to the local government bodies, including but not limited to visit visas, employment or residence visas, car registrations, Trade License, labor permits, export license, economic license, foreign license, etc.
• Prepare Confidential Employment contracts, Salary Certificate, /Transfers letters, Prepare NOC Certificates for Visa Purpose
• Familiar with AMER new System Typing Immigration Related Visas.
• Applying for Labour Quota in Tasheel, Follow up on Approval, Tadbeer related visa work for Maids
• Knowledge of Trade Mark Registration for UAE and Saudi
• Proactively manage the timely renewal of all Employment Visas and Labor Permits.
• ends employees a notification on documentation required prior to their visa/labor card expiring.
• Manage the visa checklist as when the rules on visa/labor changes
• Assist the company and the employees with visa arrangements in Embassies.
• Maintain a database of all passports and residence visas by scanning all documents and directly updating the database when details change.
• Maintain and update the MOL site on a regular basis by checking for expiry on CEC /gate pass/export licenses /portal accounts and ensure to manage the minimum required fund on the portal.
• Renew all company related licenses prior to their expiry date.
• Send out notifications on documentation required to renew trade licenses and complete surveys, etc. required by the government bodies at the time of license renewals.
• Submit detailed reports related to visa expenses to the finance department
• Submit required documentation to the banks and process bank transactions as advised by the HR / Finance Manager.
Process Renewal of company Trade license, Legalization of documents in respective government offices and all other legal transaction for company’s business existence and engagement. Eg Establishment Card.
• Prepare Confidential Employment contracts, Salary Certificate, /Transfers letters, Prepare NOC Certificates for Visa Purpose.
Familiar with AMER system for IMMIGRATION VISA
Obtain visas from Consulates in UAE for staff members for their travel Saudi, Morocco, Egypt, & Schengen visas in VFS Global.
• PRO Handling Employee Health Insurance & Insurance for Renewing Trade License. on yearly basis
• Handles and Coordinates all Employee/Visitors related requirements such as issuing terminating visas, labor contracts, cards, car lease, house lease, relocation services, and schooling etc., with the service providers, employee, govt and management.
• Manage all outdoor tasks such as payment of Invoices, Bank related tasks, coordination with external providers.
Provide administrative and personal assistance to the management.
Expert in TECOM, DAFZA, DIFC Online Portal
• Make Travel Arrangement for Office Staff.
• Renewal of Import code with Dubai Customs
• Handling Petty Cash for Utility Payment, eg Dewa, Etisalat, Car Parking (Access card) Ordering Stationery and office related products.
• PRO Updating Employee Records on Excel Sheet once Visa is Stamped
•Provide all the Public Relation Officer services including liaising and coordinating all the governmental requirements pertaining to the office such as renewal of licenses and permits and Employee related documents.
• Handles and Coordinates all Employee/Visitors related requirements such as issuing terminating visas, labor contracts, cards, car lease, house lease, relocation services, and schooling etc, with the service providers, employee, govt and management.
• Manage all outdoor tasks such as payment of Invoices, Bank related tasks, coordination with external providers.
Provide administrative and personal assistance to the management.
• Reporting directly to Regional Manager.
• Handling Office Petty Cash.
• Make Travel Arrangement for Office Staff.
Logistic Co-ordination for Inbound Shipments.
Collect payment from customers with good interpersonal skills and patience
•Familiar with all DAFZA Rules and related issues.( 8 Years in DAFZA).
•Familiar with Abu Dhabi Labor and Immigration procedure.
•Keeping Updated info on UAE Labor and Immigration Rules.
•To follow up on expiries of Residencies, Passports, Employment Visas, visit visas,
And any related legal documents and take action to avoid paying any fine.
•Provide administrative and personal assistance to the management.
•Reporting directly to Managing Director.
•Preparation & follow -up of Invoices and Quotations.
•Make travel arrangements for executives and for employees.
•Prepare invoices, letters and other documents.
•Controlling the incoming and outgoing materials from the warehouse.
•Preparing reports regarding the flow of materials from the warehouse.
Procurement of Office Equipment and supplies.
Manning Reception and Answering phone as required.
Ad-hoc tasks related to all of the above mentioned duties and responsiblities
•Provide administrative, secretarial and personal assistance to the management.
•Preparation & follow -up of Invoices.
•Familiar with all DAFZA Rules and related issues.
•Attending meet/greet functions for walk in customers and guests.
•Capability to handle normal telephone lines in the office, taking messages
•Make travel arrangements for executives. Manage and maintain executive schedules.
•Prepare invoices, letters and other documents.
•Handling Petty cash, preparation of Petty Cash and Bank Vouchers for the office
•Liaise with the customs department for the inbound and outbound shipments
•Fully conversant with all Free Zone formalities;
•Coordinating with shipping and forwarding for export & import.
•Ensure the proper documentation work for the export shipments, duty deposits
And duty drawback, incoming Bill of entry & export bill for free Zone Company
•Preparing visa for guests;
•Receiving and submitting visa in Immigration Department;
•System filing of records and documents;
•Giving information to students for studying in Australia;
•Handling routing Office works efficiently;
•Submitting visa and passports to Australian Consulate.
•Dealing with Readymade Garments, Perfumes & Cosmetics to Dept. Stores in UAE
•Conduct negotiation and collection of orders.