shabina Kunnummal

Organization: ASIAN TIGER SHIPPING LLC/SAILOG MARITIME LLC /HINSHIP SERVICE LLP/SAILOG MARITIME SDN BHD
Designation: Sr. HR Executive
Location: Dubai/Abu Dhabi/India/Malaysia
Oct 2023-till Present
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Manage end-to-end HR operations independently for head office, branches, back office, and sister companies across multiple locations.
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Handle full-cycle recruitment including screening, interviews, offers, and onboarding.
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Conduct structured induction programs covering HR policies, benefits, compensation, and work practices.
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Manage visa processing, work permits, Emirates ID, establishment card, and license renewals in coordination with PRO teams.
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Act as the primary contact for employee relations, addressing grievances, disciplinary actions, and conflict resolution.
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Draft, review, and update HR policies, employee handbooks, and internal SOPs ensuring UAE labor law compliance.
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Process payroll documentation including salary certificates, bank letters, resignation, and termination letters.
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Maintain accurate employee records, leave balances, and payroll data using HR Blue software and manual systems.
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Coordinate medical insurance additions, deletions, and approvals.
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Liaise with City Exchange for WPS payroll processing.
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Processing clearance - final settlement and final exit
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Developed and updated organizational charts and department-wise job descriptions to support future workforce planning and KPI alignment.
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Coordinate with MOHRE to resolve employee legal complaints and labor cases.
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Manage Emiratization (NAFIS) registration and monthly pension fund contributions.
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Create and maintain employee IDs and HR profiles in HR Blue software.
CORE HR COMPETENCIES
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Talent Acquisition & Workforce Planning
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Employee Relations & Grievance Handling
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Onboarding, Exit & Clearance Procedures
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Performance Appraisals & KPI Alignment
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HR Policies, Handbooks & Compliance
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UAE Labor Law, MOHRE & Emiratization (NAFIS)
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Payroll Coordination & WPS
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HR Audits & Documentation
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HR Systems (HR Blue Payroll Software)
EDUCATIONAL QUALIFICATIONS
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MBA (HR & Finance) - Bharathiyar University, Coimbatore
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PG Diploma in Entrepreneur Development - Bharathiyar University, Kerala
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B. Com (Commerce) - Govt. College Madappally, Calicut University, Kerala
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HSE (Commerce Group) - GVHSS Madappally, Kerala
TECHNICAL SKILLS
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MS Excel, Word, PowerPoint
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Tally
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HR Blue Payroll Software
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Muthoot Soft Company Software
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Collaborate with HR software development teams by providing functional HR inputs for system enhancements.
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Organize employee engagement initiatives including team building, wellness programs, and recognition activities.
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Support HR audits, internal reviews, and compliance documentation.

Screening and Shortlisting candidates according to
requirement scheduling and coordinating the
interviews.
• Schedule, Conduct and coordinate Walk in Interviews.
• Preparing Interview assessment form and feedback
towards the candidates while conducting 1st round
interview and submit to HR Manager for final round.
• Arranging and Conducting Zoom Interviews-Online
• Preparing and handling Weekly and Monthly
attendance, Punch-in/ Punch-out for payroll process -
Retail Sections.
• Maintaining and Updating Employees Folder and
Records.
• Monitoring Absenteeism.
• Maintain and update Payroll Records-Allowance,
Deductions, over time Payment, Leaves etc.
• Process Employee Leave Application Forms and
Update Sick leave as per Company policy.
• Processing of Clearance -Annual Leave and Final Exit.
• Preparing Overtime and Offset Calculations.
• Taking care of Uniforms sections and issuing badges to
Employees and update the system order wise.
• Issuing Application forms to the Employees as per
Requirements (Leaves, Equipment’s-Asset Transfer,
Sim Card, Salary Advances and Loans etc.)
• Preparation of Monthly LPO & Cash Vouchers.
• Maintaining Fuel, Salik and vehicle fines Reports
• Preparing Monthly Vehicle maintenance report
• Issuing Sim cards to Employees and Keep track records
and updating the same.
• Keep on Checking the Emails (Receive and send)
update to Top Management.
• Performing administrative task including Drafting
Authorization letters, memos, taking print, Scanning etc as per format

Organization: 050 telecom
Designation: Sr. HR Executive
Location: AL Quiz, Dubai, UAE
Feb 2023-Aug 2023
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Screened, shortlisted, and coordinated interviews (walk-in & virtual).
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Conducted first-round interviews and prepared assessment reports for management.
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Managed attendance, punch-in/out, absenteeism, and payroll data for retail staff.
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Processed leave applications, sick leave, annual leave, and final settlements.
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Prepared overtime, offset calculations, LPOs, cash vouchers, and payroll reports.
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Maintained employee records, uniforms, badges, SIM cards, and asset tracking.
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Handled administrative documentation, memos, authorization letters, and management correspondence.

Organization: AAKK Associates (Chartered Accountant Firm)
Designation: CA Article
Location: Calicut, India
Mar 2021-Dec 2022
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Conducted internal and statutory audits for multiple entities.
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Performed accounting, vouching, and audit documentation.
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Managed TDS & TCS filings and prepared audit reports.

• Internal audit and statutory audit of various entities
• Performed accounting and auditing functions including vouching and synopsis.
• TDS & TCS filing
• Creating audit Report for the existing clients

HR Executive Roles and Responsibilities;
Recruitment:
1. Understanding manpower requisition from the concerned department.
2. Understanding the requirement and accordingly drafting a job description and getting it approved from the concerned person.
3. Sourcing candidates that match the desired skills.
4. Screening the candidates by conducting telephonic or personal interview as the case may be.
5. Encouraging the employees to provide reference to better prospects.
6. Arranging for technical interview and coordinating with the concerned person.
7. Communicating the Employment status to the applied candidates.
8. Maintaining and updating the database of the candidates.
9. Doing a background verification of the shortlisted candidates.

Induction and on-boarding:
1.When a particular candidate is finalized and selected, giving him offer letter or letter of intent
on joining the services, issuing appointment letter with brief working agreement or policies.
2. Giving a description on the policies procedure and culture followed by the company.
3. Making a salary file with proper document for new joinees.
4. Explaining the mode of communication.
5. Coordinating with the IT Team to get his/her Email Id made.
HR Policies and HR Manual:
1. If the company do not have the HR Manual, drafting the same for the company.
2. Making or Amending the existing policies and procedure.
Attendance and Leave Records:
1. Keeping a track of the attendance of the Employees.
2. Filing the leave forms and keeping the track of the leave taken.
3. Seeing to it that there is not much absenteeism on any given day.

Roles and Responsibilities:
 Taking care of the Branch Day to day operation and control of the Branch Staff for smooth function of branch activities.
 Identifying new and non penetrated market opportunities and introducing customized products.
 Prepare Monthly Target Report.
 Prepare Monthly Bank Reconciliation Statement.
 Prepare Monthly Incentive Report.
 Prepare Monthly Salary Statement.
 Maintain Staff Performance Report.
 Prepare Assistant Manager Day to day scroll.
 Keep the good relationship with High value customers.
 Maintain Attendance Report
 Explain and train the staff for newly launched product.
 Sanction the loan amount up to 100000 LAC.
 Verify the KYC documents.
 Target achievements.
 Prepare Tax Declaration Form.(15G/15H)

Organization: Muthoot Finance LTD
Designation: Branch in Charge
Location: Shivaji Nagar, Bangalore, India
Aug 2009- Sep 2014
Branch in Charge (March 2011 - September 2014)
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Taking care of the Day-to-day operation and control of the Branch Staff for smooth function of branch.
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Identifying new and non-penetrated market opportunities and introducing customized products.
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Prepare Monthly Target Report.
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Prepare Monthly Bank Reconciliation Statement.
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Prepare Monthly Incentive Report.
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Prepare Monthly Salary Statement.
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Maintain Staff Performance Report.
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Prepare Manager Day to day scroll.
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Keep the good relationship with High value customers
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Maintain Attendance Report
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Explain and train the staff for newly launched product.
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Sanction the loan amount up to Rs.100000.
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Verify the KYC documents.
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Target achievements.
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Prepare Tax Declaration Form (15G/15H)
Assistant Manager (Jan 2011-Feb 2011)-Ulsoor Branch, Bangalore
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Assist Manager for Day-to-Day Operation
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Prepare Assistant Manager Day to day Scroll
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Verify KYC Documents and approve for the same for loan
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Responsible and Joint Custodian for locker
PERSONAL DETAILS
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Date of Birth: 1 August 1986
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Marital Status: Married
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Languages: English, Malayalam, Tamil, Kannada, Hindi
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Visa Status: UAE Resident Visa
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Hobbies: Travelling and Swimming
Driving License: UAE & India

Junior Executive (August 2009-Dec 2010)-Seppings Road Branch, Bangalore
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Cashier: Day to day cash transaction.
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Accounts: Cash receivables and cash payments.
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Gold: Calculate the Value and appraise the gold
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CRE
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Welcome to the customers.
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Introduce our product to the Customers
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Cross selling.
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Contact the default customers.
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Tele Marketing
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Collect the KYC documents.
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Maintain the customer Register.
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Collect the Feedback from Customers.
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Roles and Responsibilities (Monthly rotating the Job Role)
1. Cashier: Day to day cash transaction.
2. Accounts: Cash receivables and cash payments.
3. Gold: Calculate the Value and appraise the gold.
4. CRE: 1. Welcome to the customers.
2. Introduce our product to the Customers
3. Cross selling.
4. Contact the default customers.
5. Tele Marketing
6. Collect the KYC documents.
7. Maintain the customer Register.
8. Collect the Feedback from Customers