Assistant Procurement Specialist
Advanced Engineering Asscoiates International
Total years of experience :25 years, 11 Months
Responsibilities:
•Liaised with technical program & finance; support teams and identify and plan procurements (monthly, quarterly or bi-annually).
•Carried out large and complex technical procurements as per organizations policies and procedures (P&P).
•Prepared quotation requests, biding documents/tender and price inquiries, RFQs and RFPs.
•Analyzed supplier’s bids against the specifications and RFP/RFQs including, cost analysis, technical evaluations, negotiations and other terms and conditions and organize meetings for procurement.
•Prepared purchase orders, agreements, official contracts, letter of acceptance and supplier’s payments.
•Contributed in updating procurement trackers and procurement plan.
•Maintained proper filing system to retain all the procurement records.
Responsibilities:
•Liaised with program & finance; operation teams and identify and plan procurements (quarterly or bi-annually)
•Carried out off-the-shelf procurements as per organizations policies and procedures (P&P)
•Prepared quotation requests, biding documents/tender and price inquiries, RFQs and RFPs.
•Analyzed supplier's bids against the specifications and RFP/RFQs including, cost analysis, technical evaluations,
negotiations and other terms and conditions and organize meetings for procurement.
•Prepared purchase orders, agreements, official contracts, letter of acceptance and supplier's payments.
•Contributed in updating procurement tracker, funds forecasting and procurement plan.
•Supervised in arranging vendors / contractor's data, contacts, information and explore new market.
•Supervised staff maintaining a proper filing system to retain all the procurement records.
Selected Accomplishments:
•Managed events local and national very successfully through selection of hotels / catering services by getting approvals from COP on selection memo.
•In past few months, managed 2 national competitive bidding processes for procuring text-books and vehicle rental. Other than these many complex assignments were carried out generator hiring services, office renovation and repair and maintenance work, janitorial services and printing work.
Responsibilities:
•Planned, developed and managed all national / international procurement in compliance with the SoD, policy and procedures of SCI & SC ERRP.
•Managed process of bid proposals, tender procedures and contract management, analyze supplier’s bids against the specifications and RFP/RFQs including, cost analysis, bid committee meetings, technical/financial evaluations, negotiations and other terms and conditions.
•Prepared letters and official contracts and correspondence with suppliers/ contractors.
•Supervised in arranging vendors / contractor’s data, contacts, information and explore new market network.
•Contributed in updating procurement tracker, funds forecasting and reports for BVA & payments.
•Supported in improvement of procurement system with compliance of SC-ERRP Procurement SoDs.
•Supervise staff maintaining a proper filing system to retain all the procurement records systematically.
•Managed & reviewed timely payment with completion of all required documents and other relevant correspondence.
Responsibilities:
•Planned, developed and managed all national / international procurement in compliance with the SoD, policy and procedures of SCI P&P; SC ERRP.
•Managed process of bid proposals, tender procedures and contract management, analyze supplier's bids against the specifications and RFP/RFQs including, cost analysis, bid committee meetings, technical/financial evaluations, negotiations and other terms and conditions.
•Prepared letters and official contracts and correspondence with suppliers/ contractors.
•Supervised in arranging vendors / contractor's data, contacts, information and explore new market network.
•Contributed in updating procurement tracker, funds forecasting and reports for BVA P&P; payments.
•Supported in improvement of procurement system with compliance of SC-ERRP Procurement SoDs.
•Supervise staff maintaining a proper filing system to retain all the procurement records systematically.
•Managed and reviewed timely payment with completion of all required documents and other relevant correspondence.
Selected Accomplishments:
•Managed rehabilitation and construction work in 80 schools in four districts of KPK (Battagram, Abbottabad, Peshawar and Buner) with estimated budget PKR 99 million under ECCE project in 2012.
•Managed concrete shelter project in District Jafferabad with estimated budget of PKR302 million funded by UNHCR in 2011.
•Managed construction work of community health centers in Sagi, Muhammad Gat and Dawezai in FATA Agency estimated budget PKR 60 million funded by USAID in 2011.
•Managed procurement of temporary shelter construction material kits (1428), estimated budget $656, 708/- for flood response in Southern Punjab and Sindh funded by DFID in 2010.
Responsibilities: \n•Managed all local and national procurement in compliance with the policy and procedures of SC/US. \n•Managed process of bid proposals & tender procedures from Purchase request to award of contract. \n•Prepared letters and official contracts and correspondence with suppliers/ contractors. \n•Coordinated procurement committee meetings for approval/selection of suppliers/service providers. \n•Performed regular market surveys for prices of routine supplies and source new suppliers/service providers. \n•Maintained procurement reports and proper filing system and keep procurement records, i.e. original Purchase \nOrders, Bid Analysis, quotations, IPRs and Price File \n•Managed timely payment with completion of all required documents and other relevant correspondence. \n•Assisted administration department to maintain inventory / Logistics records. \n•Managed micro to complex procurement for JSDF & RNE projects in the year 2009-2010. \n•Worked as a acting security & admin manager for few months in 2010. \n•Arranged internal audit/external audit by Sidaat Hyder Consultants in 2010. \n \nSelected Accomplishments: \n•Managed micro to complex procurement for JSDF & RNE projects in the year 2009-2010. \n•Worked as a acting security & admin manager for few months in 2010. \n•Arranged internal audit/external audit by Sidaat Hyder Consultants in 2010.
FINANACE: \n•Budgeting and forecasting with periodical controls, variance analysis and management reporting and ensuring compliance. \n•Financial management and Funds management and monitoring of invoices, payments and recovery. \n•System development for effective financial operations. \n•Liaised on with banks and handling all banking matters. \n•Preparation and submission of different reports as per donors and ICMC requirement \n \nADMIN & PROCUREMENT: \n•Managed office / projects procurements as per ICMC procurement policy. \n•Monitored office assets and equipment repairs and maintenance, review inventory update by Admin Assistant. \n•Designed, implemented and supervised system for controlling usage of vehicles and timely repair and maintenance, including daily check of vehicles log books. \n•Attended INGOs security meetings and share agenda / minutes with ICMC staff. \n•Manage all matters relating to the Human Resource / Administration department as per ICMC HR policy. \n•Managed complete hiring process of staff, contractors and consultants. \n•Prepared staff payroll with tax deductions on monthly basis. \n \nSelected Accomplishments: \n•Controlled financial management (budgeting, book keeping, P&P compliance and reporting to H/O Geneva) of Muzaffarabad projects with estimated budget of USD 0.6 million funded by Caritas France and UNICEF in the year 2006-2008. \n•Controlled financial management (budgeting, book keeping, P&P compliance and reporting to H/O Geneva) of Mansehra projects with estimated budget of USD 1.8 million funded by Caritas Australia, Caritas Newzeland, UNICEF and CAFOD in the year 2006-2008.
Responsibilities: \n•Provided financial and accounting management support services in compliance with the donor requirements & Generally Accepted Accounting Principles with regards to controls, systems, financial reporting. \n•Assisted the National Manager Finance in developing the periodic work plan for finance Department. \n•Assisted in preparation of monthly, quarterly and annual reports and payment tracking records. \n•Ensured proper filing for financial records for both hard and soft data. \n•Managed Sidat Hyder Financial Software and Booking of accounts in SHF Software accordingly. \n•Kept coordination with Admin & Finance Managers of five Consortia’s for pending and unclear claims/payments. \n \nSelected Accomplishments: \n•Worked as a focal person for OSM & Shapla Neer Project in Bagh-AJK \n•Completed checking of all claims and SGP Tameer project files of partners Consortia’s and local NGO partners all over the Pakistan according to PNAC financial procedures & policies for payments and reimbursements.
Managed company finances, inventory and administration.
Responsibilities: \nADMINISTRATION & PROCUREMENT: \n•Prepared filing of admin related official memos / documents / reports. \n•Attended Plan visitors and community representatives and getting them introduced with Plan’s sponsorship mechanism, procedures & financial affairs. \n•Supervised the support staff and drivers and review vehicle’s logbook and driver’s overtime report \n•Supported the PUM in interviewing enumerators, office support staff and candidates for jobs. \n•Procurement & record keeping of PU assets and distribute inventory according to Plan rules. \n•Maintenance of office and its premises and equipment. \n•Purchased of office stationery & monthly office supplies. \n•Supervision of office vehicles and arrangements of vehicles for field staff and prepare the monthly vehicle performance reports and maintenance of PU vehicles. \n \n•Logistic arrangements for all type of PU meetings and hotel arrangements. \n•Make all sort of arrangements for training / workshops / functions / medical camps at office, in hotels and field areas. \n•Arranging quotations/purchase orders/purchases from vendors and their payments and liquidations related to Plan office as well as Community projects. \n \nACCOUNTS: \n•Managed all petty cash expenses and preparing petty cash vouchers after PUM approvals and entry of petty cash expenses in computer and prepare cash receipts. \n•Arranged all type of payments and preparing payment vouchers after PUM approvals. \n•Liquidation of all type of advances and expenses related to all projects. \n•Managed all Plan Program Unit staff / consultant salaries / allowances / overtime and deductions etc. \n•Handled all Bank related matters. \n \nPROJECTS: \n•Supported /facilitated communities in keeping records of projects. \n•Dealt with suppliers for follow up of projects. \n•Ensured the in time delivery of materials/services for projects visit field, off and on for quality check and monitoring of projects. \n \nSelected Accomplishments: \n•Worked as a focal person for PPM Ndugu (Program & project Module) and was responsible for complete booking in PPM and training to other program staff and updating system. \n•Contributed to deliver projects in health, education and water & sanitation sector in 40 communities in district Chakwal in the year 2001-2004. \n.
Supported and assisted in admin & finance related assignments.
Gave support and handled admin related job and managed cash and bank related matters.
Managed company day to day accounts, admin and operation related matters.
Assisted in accounts departments and gave support in day to day accounts handling