Event Executive / Project Executive
Conf Med Events & Training
Total years of experience :16 years, 9 Months
Sourcing event venues and selecting event catering
Assist in writing promotional materials such as brochures, events website content and all related marketing promotions both online and offline.
Secure Partnership such as media partners and supporting organization to boost publicity of each event
Responsible for sponsorship management
Responsible for planning the event floor plan and its budget and produced the event materials and accessories.
Formulate, direct and coordinate marketing activities to promote sales of each event
Build solid database and collate records of data after each event Coordinate creative and related design work such events banner, brochure, pamphlet, Flyers and documentation pack for the conference.
Delegate communication, online & onsite registration
Tour management for the groups.
Able to make presentations at face-to-face meetings and provide consistent follow up.
Dealing with travel agencies for tickets & visas
Assisting with the planning and delivery of the logistics for the conference programs
Hiring part timers for events onsite duties
Supervising the onsite event team, assigning duties, ensuring every operation of event is working efficiently.
Managing all sort of the event operations - The facility selection, contracting, pricing, transportation, accommodations, food and beverage selections and audio/visual, photography, special stages and backdrops service arrangements.
o Maintaining and developing relationships with existing customers via meetings, telephone calls and emails.
o Visiting potential customers for new business.
o Agreeing sales, prices, contracts and payments.
o Promoting new products and any special deals.
o Advising customers about delivery schedules and after-sales service.
o Recording orders & sending collection details to the relevant department.
o Gathering market and customer information and providing feedback on future buying trends.
o Attending area trade shows and industry events.
o Maintain stock level according to the demand.
o Monitoring competitor activities.
o Supporting the marketing manager and other colleagues.
o Maintaining and updating customer databases
o Visiting potential customers for new business.
o Agreeing sales, prices, contracts and payments.
o Marketing new products and services to existing and new customers.
o To bring in and follow-up on new sales and projects from existing customer.
o Preparation and compiling of Company brochures, technical materials for upcoming events.
o Prepare monthly sales and marketing plan.
o Supporting the marketing manager and other colleagues.
o Maintaining and updating customer databases
o Manage and handles customers relations, feedbacks and complaints.
o Work closely with the Sales, Operations and R and D department.
o Respond to and follow up sales enquiries by post, telephone, and personal visits.
o Carry out market research, competitor and customer surveys.
o Plan and carry out marketing activities to agreed budgets, sales volumes.
o Attend training and to develop relevant knowledge, techniques and skills