Shaima Mohamed

Enrolling new staff in the Payroll System
Responsible to allocate staff ID or code number
Keeping track of sick and annual leave application
Processing of final settlement and leave pay settlement
Ensuring accuracy for computation of settlements
Advise division managers on any discrepancies
Responsible for processing the monthly Payroll
Computing overtime
Updating the employees medical insurance scheme list
Responsible in time keeping and attendance
Responsible to send memo’s for the staffs who are late according to company rules and regulation
Doing visa reconciliation
Salary and finance confirmation and verification
Liaise with the accounts and treasury departments on issues concerning employees salary and bank accounts updates
Liaise with the Administrative department concerning employees visa expenses
Liaise with the HR department on the arrival of new employees, ensuring all related documents are submitted in full to Payroll department
Assisting the employees with explanation of their salary whenever needed
Ensuring all employees without bank accounts are notified to do so
Responsible to activate any deduction for various situations (i.e. absenteeism etc)
Interpersonal communication with employees
Ensuring strict confidentiality of all documents
Enforcing the policy and procedures of the organization.
Responsible for encoding in system the payment and deduction i.e. incentive/commission and overtime.
Responsible for generating and uploading the Salary Information File (SIF file) i.e. for salary, leave and final settlement in smart business.

The company is the sole distributor of JVC electronics in UAE. It comprises of Consumer Electronics Division as well as Professional Projects Division.

Job Responsibilities:

Entry for Payroll, Purchase Invoice, Sales Invoice, Petty Cash

Business owner for the Emiratisation programme. Ensuring the recruitment of Emiratis in line with the regulatory requirement.
Facilitate and coordinate all communication related to recruitments with Divisions and candidates; including scheduling interviewers.
Liaison with the pension Authority on behalf of the company on all pension related matters on behalf of the company.
Responsible of issuing of all business letters to employees (bank, visa, and NOC letter, letter to the embassy, confirmation, promotion, bonus and salary reviews).
Conducting Interviews for Emiratis. Helping HR recruitment goals.
Handling all grievances for emirates.
Handling induction programme for Emiratis
Co ordinating all Emirati related meetings with an agenda and related outcome & working with Sr. Leaders on Emirati related matters
Responsible for handling visas for all employees of the company and ensuring all formalities are completed on time.
Attending the Ministry of Labour and Immigration in absence of PRO
Responsible for updating records on the Learning portal for all employees in the organisation
Ensuring all the visas and labour cards are renewed on time and details updated on the system in line with business requirement. Responsible for visa related expenses
Responsible for employee verification