Shameer Khan

 Organize, lead and manage a team of the Buyers and coordinators in full accordance with company policies, Standard Operating Procedures (SOPs).
 Manage the assigned team to make sure they follow uniform processes
 Provide guidance to the team for the efficient and adequate management of the SCMS orders.
 Manage, mentor, and periodically evaluate the performance of buyers / Procurement Engineers /Coordinators, in accordance with company policies and procedures.
 Maintain the project procurement log and other procurement related reports for management submission
 Prepare project procurement plans for the kick of meetings on successful award of projects.
 Review and prepare contractual and commercial aspects of any contracts, Purchase Orders, agreements with vendors/sub-contractors.
 Process and review purchase requisition data, validate and correct as required to ensure compliance to company policies and procedures
 Obtain quotations and interact with suppliers to negotiate pricing/terms, if required
 Provide regular updates on delayed/aged PRs.
 Conduct Root Cause analysis for delayed PRs. Reduce PR to PO cycle time. Drive 100% accuracy in the entire process
 Liaise with cross functional client teams to manage expectations and collaborate to creatively solve process bottlenecks and issues
 Coordinate the final close-out of purchase order(s) by ensuring proper resolution of all outstanding issues and/or disputes with contractors.
 Administrational incharge for the procurement department.

 Prepare project procurement plans for the kick of meetings on successful awarding of projects
 Review and prepare contractual and commercial aspects of any contracts, agreements with vendors
 Vendor registration, supplier evaluations using KPI methods.
 Coordinate the technical and unpriced commercial evaluation of bids and conduct the subsequent commercial evaluation of technically acceptable bids. Prepare the techno-commercial evaluation report and recommendations
 Negotiation with suppliers on the commercial part and finalizing on the order terms and conditions
 Guidance to buyers on the release of purchase orders.
 Perform all necessary post-award administration in order to manage the implementation of the purchase orders
 Review, advise and negotiate revised terms, variation order requests, change orders, claims etc., if any.
 Coordinate the final close-out of purchase order(s) by ensuring proper resolution of all outstanding issues and/or disputes with contractors
 Coordination with the qc dept. and vendor on the quality documentation and the handover of the dossier documents
 Coordination with other supporting department like finance and quality departments for the smooth execution of the order.
 Administer third party inspection of project goods by consulting the project department.
 Expedite purchase orders and coordinate any logistics requirements.
 Coordination with finance for the L/C issuance and for the payment clearances.

Prepare contractual and commercial aspects of any project tenders, in consultation with the user departments.
Prepare and compile tender/contract documentation, with Legal and Finance groups to ensure viability, legality, interpretation and ease of administration
Develop the bidders list(s), including any pre-qualification exercises and evaluations required
Perform tender administration activities, including preparing tender clarifications, tender bulletins, and conducting pre-tender meetings
Coordinate the technical and unpriced commercial evaluation of tenders and conduct the subsequent priced commercial evaluation of technically acceptable tenders. Prepare the techno-commercial evaluation report and recommendations
Prepare purchase orders related to Projects, Technical Services and Operations, as requested by the user departments, ensuring review and approval by the relevant parties
Perform all necessary post-award administration in order to manage the implementation of the purchase orders
Review, advise and negotiate revised terms, variation order requests, change orders, claims, etc.
Coordinate the final close-out of completed purchase order(s) by ensuring proper resolution of all outstanding issues and/or disputes with contractors
Administer third party inspection of project goods
Expedite purchase orders and coordinate any logistics requirements

• Floating enquiries to the selected vendors using ERP system.
• Handle responsibilities of selecting and reviewing the quotations of suppliers.
• Monitor cycle time of procurement activities from bidding to issuance of purchase order using ERP system and optimize procurement of services and materials for expeditious delivery.
• Achieve savings over Target Price set during proposal budget
• Achieving 100% deliveries of Mechanical Package, Electrical and Instrument Items, Piping Items and other items as per project schedule.
• Responsible for product quality.
• Chasing up deliveries.
• Closing of all POs progressively on a time bound basis
• Perform the tasks of negotiating, sourcing and ensuring compliance with suppliers' agreements.
• Perform investigation of new materials/technologies/suppliers, when appropriate.
• Handle the tasks of building and sustaining long-term partnerships with key suppliers.
• Preparing Procurement Plan, Procurement Procedures and related documents specific to the project use.
• Liaised with engineering department to expedite engineering deliverables which are related to long lead item.
• Proficient in payment terms such as Letter of credit (L/C), Cash against document (CAD)
• Prepare the Weekly/ Monthly Procurement Status Report to the management

 Receiving and acknowledging the requirement from projects.
 Analyze all suppliers in order to select the most suitable suppliers from around the globe who are able to deliver high quality products at competitive pricing.
 Negotiate with suppliers on lead-time, cost and quality so as to obtain the maximum benefit for the company.
 Manage suppliers to meet objectives related to cost, delivery performance, schedule and quality.
 Develop purchasing or sourcing strategies based on portfolio analyses and supplier reference study.
 PO placement and management.
 Liaise with suppliers on delivery schedule so as to ensure on-time deliveries of final product.
 Develop, implement and drive the procurement strategies in order to meet cost savings targets.
 Perform regular performance review with suppliers to drive continuous improvements.
 Ensure commercial, legal and contractual compliances in all the procurement transactions.
 Vendor management.
 Forwarder management and Freight arrangement of the order.
 Delivery to the end user.
 Coordinate with vendor on continuous quality improvement

• Working for Project Procurement (includes Sending Enquiry, Follow up for Quotation, Quotation
Tabulation, Pre & Post Technical Commercial Queries and Price negotiations) for Mechanical
Package (Static & Rotating), Electrical & Instrument Items, Piping Items, Misc. Items and other site
required items.
• Expedite for timely delivery of items.
• Vendor payments & documentation
• Finalize and Operate Man Power required for projects (TPIA Contract, Manpower Contract)
• Supervise procurement & expediting activities for Mechanical Package, Instrumentation, Electrical,
Piping, structural and other items.
• Co-ordination with Risk management team for any Risk involvement in any contract.
• To Study the contractual requirement of per project and the scope of work to be taken in Contract.
• Set terms & condition to the best of company norms.

• Maintaining ISO/TS 16949:2002 Documents.
• Conducting Internal Audit for ISO/TS 16949:2002.
• Conducting Process audit and Product audit.
• Problem solving through QC Story methodology.
• Preparation of Inspection instruction standard.