Accounts Assistant
SPS M.E. FZCO
Total years of experience :18 years, 2 Months
Accounts Payables and Petty Cash
• Verifies, process and post entries AP Invoices and payments on Sage and SAP.
• Checks Suppliers Invoice and Purchase Order to ensure compliance with contractual terms and conditions.
• Reconciles statement of accounts of suppliers.
• Prepares payment voucher and cheque payment.
• Ensures payments are made to vendors/suppliers in a timely manner.
• Checks reimbursement claims Petty cash expenses and travel expenses.
• Employee’s Corporate Credit cards and statements reconciliation.
Prepare Reports
• Monthly Tax report to be submitted to FTA - Quarterly basis.
• Assist in Month-End & Year-End Financial closing and Audit.
• Maintain detailed records of outstanding payables & prepare monthly schedule of payment.
• Monthly Sales Budget Report and Credit Cards for Sales Department.
• Handle day-to-day transactions and organize files.
Reliever if Manager is on-leave
G Office Administration Responsibilities:
• Purchase office supplies and equipment and maintain proper stock levels.
• Oversees petty cash fund and prepares office budget.
• Arrange international travel, including flight, hotel, and car rental reservations.
• Keeping accurate records of staff holidays and sick leave.
• Ensure/handle medical insurance of the employees.
• Supervise and organize the duties and workload of office Driver and PRO.
Petty Cash
• In-charge of cash payments and prepares summary of cash book.
• Posting/allocate job reference for costing (AED & USD PC).
• Preparing weekly and monthly Petty cash report.
• In-charge of cash withdrawals & deposits of collections from the Customer.
Accounts Payables
• Ensure Invoices are valid and approved.
• Allocate job reference to each Invoice for Manager’s approval and authorization.
• Prepare & review monthly supplier statement of accounts and payments.
• Posting Invoices.
• Check Suppliers’ reconciliation and respond to their queries.
Accounts Receivables
• Prepare AR Analyst report on a weekly basis for weekly meeting with the Financial Controller.
• Maintain Customer relationships by responding timely & accurately.
• Prepare Statement of Accounts per customer and follow-up collections.
• In-charge of customer reconciliation and respond to their queries.
• Prepare and posting Sales invoices.
• Ensure all accounts of customers are posted to the sales ledger daily.
• Deposit cheque and cash received from the Customers.
Other Accounting activities and reports:
• In charge of checking flight files, follow up missing docs and invoicing.
• Responsible for the customer rates to make sure they’re invoiced accordingly.
• Reconciles fuel uplifts are correct based on the fuel receipts.
• Prepare monthly reports on Passengers and Cargo Charter Flight.
• Set-up online bank transfer Suppliers and Posting payment transfer.
• Reconciliation Bank Statements.
• Job rotation to ensure there is cover when team members are on holiday.