Programs Manager
International Youth Foundation (IYF)
Total years of experience :26 years, 3 Months
• Provides program development, management and technical guidance, and ensures work plans are developed, managed, and objectives are met with respect to assigned project(s).
• Monitors budgets, and scope to ensure successful execution of assigned project(s).
• Manages procurement and engagement of contractors, service providers, and grantees as needed for successful program implementation.
• Assigns and assesses trainers and facilitators for best possible implementation of program trainings and workshops.
• Manages use of, as well as, any revisions to IYF Marketable Assets (Passport to Success, My Career My Future, Certified Youth Development Professional, etc.) for assigned project(s), working closely with relevant program staff in Jordan and Baltimore.
• Provides guidance and monitoring for Jordan project staff, ensuring clarity over project plans and priorities and encouraging effective teamwork.
• Conducts project monitoring through site visits throughout Jordan and report on project activities to IYF Regional Director and Management in Baltimore, on a regular basis.
• Preparation of respective briefing materials and reports for Donors, Government of Jordan and other major stakeholders.
• Define project scope, goals and deliverables that support business goals in collaboration with senior management and stakeholders.
• Develop full-scale project plans and associated communications documents.
• Effectively communicate project expectations to team members and stakeholders in a timely and clear fashion.
• Liaise with project stakeholders on an ongoing basis.
• Estimate the resources and participants needed to achieve project goals.
• Draft and submit budget proposals, and recommend subsequent budget changes where necessary.
• Determine and assess need for additional staff and/or consultants and make the appropriate recruitments if necessary during project cycle.
• Set and continually manage project expectations with team members and other stakeholders.
• Delegate tasks and responsibilities to appropriate personnel.
• Identify and resolve issues and conflicts within the project team.
• Identify and manage project dependencies and critical path.
• Plan, schedule and track project timelines and milestones using appropriate tools.
• Develop and deliver progress reports, proposals, requirements documentation, and presentations.
• Determine the frequency and content of status reports from the project team, analyze results, and troubleshoot problem areas.
• Proactively manage changes in project scope, identify potential crises, and devise contingency plans.
• Define project success criteria and disseminate them to involved parties throughout project life cycle.
• Coach, mentor, motivate and supervise project team members and contractors, and influence them to take positive action and accountability for their assigned work.
• Build, develop, and grow any business relationships vital to the success of the project. Page 2
• Develop best practices and tools for project execution and management.
(1) Manage Field Operations (40 Education Directorates all over the Kingdom):
•Plan all field related activities- Awareness plan, communication plan, etc.
•Communicate well to all related team and personnel.
•Follow up on plan & ensure proper implementation and reporting.
•Develop clear, efficient and effective policies & procedures.
•Participate in the documentation of every major operation and measure the achievement of set objectives.
(2) Manage Internal Office Operations:
•Set, implement, follow up and audit a schedule/ mechanism of internal work.
•Review, update and manage existing database (clear auditing steps).
•Continuous auditing of statement tags, results and statistical analysis.
•Search and invite contribution partners and sponsors for the association award for logistic issues.
•Extract data and conduct statistical analysis to highlight errors and reduce costs as directed.
Manage feedback surveys; formulate, distribute, collect and analyzethese.
(3) Automation Project Manager
•Develop Project Feasibility Study
• Develop Request for Qualifications ("RFQ") and analyze received Statement of Qualifications ("SOQs").
• Develop Request for Proposal ("RFP").
• Analyze received proposals and decide on winning bidder.
(4) 5 Years Review Development Committee Member
• Set, implement, follow up and audit development work plan for development.
• Raise final study recommendations to Higher Committee for approval and implementation in 2011.
• Assist in the preparation of the Education Department's biennium 2008 / 2009 budget.
• Review and check the budget estimates, adjustments, and report to ensure conformity.
• Review on monthly, quarterly and annual basis the budget and expenditure data, reports and follow-up expenditures.
• Ensures, verifies and retrieves budgetary data in the Finance System.
• Maintains up-to-date computer files of budget and expenditure and prepare budget adjustment requests, as required.
• Prepare up-to-date scholarship reports for all fields' students and in accordance to each scholarship programme.
• Assist in the preparation of the UNESCO Fund yearly report.
• In-charge of all Official Duty Travels, in town and abroad, and settlement of claims.
• Provide support to management for inviting potential service providers, bidders, etc. by preparing draft invitations to tender and service contracts prior to final approval.
• Design and develop a central database for the Education Department that incorporates and facilitates users' retrieval for Travel Subsidies (TSA), Purchase Requisitions (RPs), Budget Adjustments (BAs), Service Agreements (SA), Special Service Agreements (SSA).
•Prepare annual reports of directorate's operations.
•Prepare draft invitations to tender and service contracts.
•Maintains up-to-date computer files of budget and expenditure and prepares budget adjustment requests, as required.
•Verifies and finalize the accuracy of accounting vouchers and data entered into the finance system.
•Creation of databases for: 1) incoming and outgoing correspondence; 2) project’s agreements and bond guarantees; 3) directorate’s employees' self-data.
•Liaise with users to identify requirements.
•Develop end users applications (analysis, design, implementation, testing, follow-up and maintenance, and documentation).
•Conduct periodic (local) training sessions for end users on PC desktop standard software package.
•Design and develop a central database for Privatization Directorate which incorporates users’ future requirements and existing data.
•Maintain database, to ensure efficient retrieval, highlighting errors, implementing back up, and security of data and recovery systems.
•Provide support service to end users.
•Assist in the establishment of Human Resources Management System (HRMS), and Electronic Database Management System (EDMS).
•Prepare reports using database and present as directed.
•Prepare macros to simplify report generation process.
•Document database development, including processes and implementation plans.
•Extract data and conduct statistical analysis to highlight errors and reduce costs as directed.
•Conduct market intelligence to recommend improvements to the structure and conformity of the database and implement, if approved.
•Develop procedures and interface with line managers for timely and uniform implementation of all personnel polices as per manual.
•Coordinate with Power and Desalination Stations to acquire gate passes (temporary and / or permanent).
•Prepare Minutes of Meetings, memo, circulars, reports, tables, charts and spreadsheets as directed.
Passed Part 1 CMA, Economics, Finance & Management Still working on the remaining parts