Office manager
Al Homaizi Group
Total years of experience :17 years, 6 Months
Oversee day to day office functions and coordinate staff activities to ensure maximum efficiency and provide a satisfying work environment.
Interacting with the Finance Department for transfer of funds to the business/personal accounts. Ensuring the timely remittance of funds to other entities.
Managing Chairman's profile, personal assets & bank accounts.
Manage reporting Chairman’s office & serve as a liaison between the Department Heads by ensuring professional and smooth running of the daily administrative office tasks.
- Team Support & General Administrative
- Diary & Meeting Management
- Travel and Accommodation
- Customized Communication & Weekly Reports
1) Drafting Policies and Procedures manual for HR and Administration.
2) Preparation of Organizational structure, job descriptions, authorities and responsibilities.
3) Consolidate vacancies and update Organization Chart.
4) Created certain forms and templates for HR and made the BOD & AGM meeting procedures.
5) Assist ED-F&A in coordinating, filtering the CVs received and scheduling interviews for prospective candidates.
6) Contact applicants, obtain required documentation and arrange for job interviews.
7) Assist ED-F&A in conducting background checks, reviewing the responses and preparing shortlist of candidates.
8)Prepare employment contracts for selected candidates. Inform all new employees about the benefits offered by the Company and ensure that it is mentioned in the employment offer as well as employment contracts.
9) Ensure that newly recruited employees under probation are evaluated and evaluation reports are submitted by the respective department, on time.
10) Ensure that personnel records are maintained and updated with relevant documents.
11) Assist ED-F&A in the process of Performance Evaluation by sending Forms to all the departments and follow up the results of evaluation. Ensure that performance appraisals are conducted and completed on a timely basis and then by informing ED-F&A.
12)Handle chairman's secretarial tasks
13) Organize travel and accommodation arrangements.
14) Keeping track of expiry dates of residence / passport of all employees/ corporate calendar.
15) Preparing for the BOD meetings (Agenda, Invitations, and Minutes).
16) Prepares Salary, Experience letters.
17) Organize and maintain appointments.
1) Assist the C&B Manager in developing, implementing and uploading the human resource policies and procedures to the company intranet.
2) Prepares employee data/information into the HR system so that accurate records are maintained for Line Manager
3) Recruiting staff - this includes developing job descriptions, checking application forms, shortlisting, interviewing and selecting candidates
4) Regular review of the benefits providers and for ensuring that these are cost effective and of value to the employee population.
5) Created new Manpower Recruitment Form for the company for various departments using VB and Excel.
6) Modified the Performance Appraisal Form in newly and much easier way for various departments which is uploaded to the company intranet.
7) Carry out any other reasonable duties in order to support the HR department.
Recruitment / Resourcing
1)Sourcing & screening resumes, conducting recruitment, scheduling & interviewing candidates, discussing offer, relieving and experience letters and handling joining formalities.
2) Involvement in preliminary telephonic and personal interviews with candidates to ascertain their competencies, skills and aspirations.
3) Conduct exit interview to identify reasons for employee resignation. Analyze & update the reports used in the exit interview and suggest the changes for improvement.
Operations / Policies
1) Draft new starter offer letters, probation letters and contracts.
2) Responsible for on boarding of New Joining (Ensuring the submission of the credentials of the new joiner in their personal file).
3) Draft employee letters in relation to the salary, bonus or benefit adjustment and update all relevant systems.
4) Worked for the HR policies and procedures (Employee Handbook). Compensation & Benefits
1) Responsible for processing all employee benefits, including gym membership, health benefits and season tickets.
Training & Development
1) Identifying the training needs and preparations of training modules, calendar schedules and batches for imparting training on various topics including measurement of effectiveness.
2) Preparation of Training feedback form and analyzing the result.
General administration
1) Maintaining the database & files of all Employees.
2) Ensure appropriate security for all HR -related information.
3) Assisting HR Officer in duties when required.