Administrative Assistant
Memac Ogilvy
Total years of experience :12 years, 2 Months
• Directly attend to the General Manager of the Branch
*Schedule business meetings & appointments. Updating our General Manager’s agenda every end of day
*Responding to all his emails, telephone & mobile calls
*Arranging some personal stuffs from time to time (Ticket & Hotel Reservations/Visa Application)
• Coordinator through Client Servicing and Creative Department of the Team
*Handling all Media Plan Reports which includes everyday checking on the Newspaper Ad and input the same on excel sheet/power point for weekly/monthly report to the media partner.
*In-charge of preparing Tender (New Business/Prospect Client), assist in preparing the Technical & Commercial proposals.
*Preparing Supplier’s Cost Estimate/Quotation using Dolphin System and sends the same to the Clients for approval.
*Receiving all Suppliers & Clients Invoices, prepares report on Excel Sheet of all pending payments to follow up on payment status.
• Point of contact to Dubai Main Branch (Admin, HR, Finance, IT Team)
*Make inter-office memorandum including Holidays, Newly Joined Employees, Freelancers, Interns.
*Sending and monitoring all courier services we send on a daily-basis to clients and suppliers.
*Handling all Employees Requests, such as applying for Leave, Ticket, and other related Personal Requests.
*Monitoring Visa status (for Newly joined employee requirements including submission, assistance in Signing of Contract, application for Medical, Labor Card, Emirates ID)
*Screening files for renewal of Company's Trade/Commercial/Media Licenses, Employees Labor Card, Emirates ID, and Passport.
*Making Monthly Petty Cash report
*Coordinate with Finance on all the Clients and Supplier's Monthly Invoices, regularly follow up payments/cheques through emails/telephone.
*Coordinate with IT Team in Dubai for the Win-Mac Folders, monthly archiving and saving selected documents for future reference.
• Handling all customers/clients related issues. Keeping all soft and hard copies of the above mentioned assigned tasks for our future references using Microsoft office applications.
• Reporting directly to the Marketing Manager & Brand Managers for everyday Sales Report updates.
• Coordinating with the Salesman of each brand to ensure proper distribution of our products in the market.
• Checking availability of stocks (Number of stocks left, Expiry Dates, fast moving products)
• Making all Sales Reports using Microsoft office.
• Keeping all soft & hard copies accordingly for our future reference.
• Promote services and products of the bank to help achieve business goals and maintain customer relationships.
• Educate and encourage customers to avail of alternate service delivery channels provided by the bank.
• Handles over-the-counter transactions such as opening of new bank account, requisition of liability/non-liability letter.
• Assist bank customers on queries regarding balances, passbook and other bank transactions
• Sorts file, assist in administration of branch utilities and other bank documents
I have completed 4 year course in Bachelor of Science Major in Business Management/Administration in one of the prestigious school in the Philippines.