Assistant Manager HR
Dubai Investments PJSC
Total years of experience :15 years, 10 Months
• Creating & updating of all the personal files of the employees in the company on day to day basis.
• Induction of the newly recruited employees.
• Coordinating with the travel Agency in booking the tickets for the employees.
• Coordinating with the travel Agency in booking Hotels for the co. guests.
• Circulating the welcome mails when any new employee joins.
• Responsible for preparing of HR related external correspondence.
• Maintaining Time & attendance records for processing the monthly payroll.
• Coordinating with the HR Manager in all the matters and supporting him in all the related activities.
• Issuance of the entire employee related correspondence.
• Handling of the recruitment process, including selection, appointment, process, & preparing offer letters.
• Double checking of Invoices from the external agencies related to HR/Admin department only.
• PRO Functionality (Follow up & manage all visa & Labour renewals, Trade License & other governmental documents)
• Creating and maintaining spreadsheets using advanced Excel functions and calculations to develop reports and lists.
• Leave applications & Sick leave records.
• Medical Insurance policy covering staff, & Motor Insurance policy for Co. Vehicles.
• Cooperating with the insurance providers to resolve billing issues.
• Tenancy Contracts, Leasing Agreements & PO Box Renewal.
• Managing Employees exits (Handing over co. assets, EOS, Cancellation).
• Cooperating with Medicare and insurance providers to resolve billing issues.
• In charge of the house decoration when certain functions comes.
• Responsible for controlling the general housekeeping and drivers’ duty.
• Managing the receptionist area, including greeting visitors and responding to telephone and in-person requests for information (If required).
1 - Updating the details for the under construction projects in GCC in the company network to be published online.
2 - Updating the main contact person for each project and company for market research.
3 - Updating the database with all the contact details for the companies related to construction.
4 - Searching and updating the system database about any future project will be executed.
5 - Make sure the data which they are feeding into system is valid and correct before they actually proceed.
6 - Support and provide superior service via phones and e-mails.
7 - Use questioning and listening skills that support effective telephone communication.
8 - Use an effective approach to handle special telephone tasks.
9 - Apply the proper telephone etiquette to satisfy various customer situations.
10 - Apply appropriate actions to effectively control a telephone call.
11 - Other duties as assigned.
Office administration, secretarial and accounting services, registers documents, administering payroll and maintaining records relating to staff; employee safety, welfare, wellness, and health reporting; employee services; maintaining employee files and the HR filing system, organizing and time management.
Intermediate Level (5), CIPD Associate
