Legal secretary/Receptionist/Archivist.
Malik & Marzouk & CO chartered Accountants
Total years of experience :22 years, 5 Months
Receiving correspondence and mails, and rooting to the employee concerned and respond to them.
Receiving documents from clients and courts and delivering them to the employee in charge.
Typing legal document, correspondence and report.
Proofreading reports and documents.
Organizing and managing files, documents.
Printing, scanning, photocopying documents and reports.
Delivery of reports to the courts and other attorneys and clients.
Coordinate and communicate with the parties to determine the dates of meeting
Maintaining calendar: court dates, appointments, meetings, and tracking deadlines.
Make a weekly schedule of meetings and meeting dates.
Follow-up files of employees and auditing timesheets.
Greeting clients and visitors and answering visitor inquiries and routing clients.
Customer service whether interviews or contacts.
Answering and routing incoming calls on a multi-line telephone system.
Maintaining and scheduling conference rooms.
Archiving, preservation, arrangement reports electronically and manually.
Facilitate acquisition, and access to soft and hard copy of archives.
Maintain and update archival database
Managing invoices, billing and expenses.
Offices management.
Ordering supplies.
Assisting the department Director in planning and follow-up on necessary communications and approvals from higher management.
Scheduling appointments, seminars, trainings and updating calendars.
Developing and maintaining a filing system.
Registration and admission of Doctors, nurses and technicians.
Assessing the staff and planning the training programme.
Training and overseeing Radiology Department staff (paramedics, doctors, supervisors, secretaries, receptionists) to ensure flawless use and implementation of the RISPACS / ECS Imaging IS by all users.
Establishing reports for each protocol.
Verification of the efficiency of the ESC Imaging and coordinating with IT team for support.
Verification of the smooth running of the training and staff improvement.
Ensuring functionality and operation of the overall workflow.
Handling the RFPs and coordinating with procurement department.
Purchasing management and inventory management
Coordinate with all departement of hca for receiving their hardware requierments and computer consommable.
Maintain excellent relation with suppliers .
Act as the point of contact for internal and external clients.
Leading consultations and executing purchasing.
Commercial development, implementation of all processes (proforma invoice, quote, purchasing order, reception process).
Performing cost analysis, and benchmarking.
Validation of quotes and contrats sent.
Monitoring of budget comsumption.
Prepare budget and financial reports for monthly meetings.
Actively seek out new vendors through calling, networking and social media
Set up meetings with suppliers and vendors.
Negotiate/close deals and handle complaints or objections
To keep records about all process hard and soft copy .
Clearing transaction and paying all invoice
Tracking impaid invoice
Updating the stock.
Analyze and identify trends that exist within the business and the industry.
Identify risks and opportunities that exist within the business and the industry.
Recommend actions and implementation.
Comparing and correcting data.
Provide information to management by assembling and summarizing data, preparing reports.
Supports management in other areas as needed.
Following up with technical team in implementation and quality assurance phase.
Training and monitoring of users of the software.
Managing and closing the UAT, ensuring proper functioning of the software.
Planning and managing logistics, warehouse, transportation.
Directing, optimizing and coordinating full order cycle.
Liaising and negotiating with suppliers, manufacturers, retailers and consumers.
Employee Management.
Stock Management (spare parts).
Fuel supervision.
Purchasing and Maintenance Management.
Following up with technical team in implementation and quality assurance phase.
Training and monitoring of users of the software.
Managing and closing the UAT, ensuring proper functioning of the software
Providing general secretarial support to the department.
Maintaining records.
Scheduling and coordinating meetings.
Inventory and ordering of supplies.
Greeting and directing visitors and team members.
Word processing and computer program use.
Directing calls, recording minutes at assigned meetings, time and attendance.
Performing other duties as assigned.