SILVESTER AROCKIAM

• Manage end-to-end recruitment process for technical and non-technical roles.
• Source, screen, and interview candidates to ensure alignment with project requirements.
• Coordinate with project managers to determineworkforce needs.
• Handle on boarding, induction, and documentation of new hires.
• Process payroll accurately and on time for all projectemployees.
• Maintain payroll records, time sheets, and attendance logs.
• Manage employee benefits, allowances, and overtime payments.
• Ensure adherence to HR policies, labor laws, and HSE (Health, Safety & Environment) guidelines.
• Maintain updated employee records, contracts, and project-specific documentation.
• Handle visa processing, work permits and other legal formalities for expatriates.
• Address employee grievances and resolve workplace disputes.
• Support HR initiatives such as training, performance management, and employee engagement.
• Assist in handling disciplinary actions and termination procedures if required.
• Liaise with finance and project management teams to ensure proper payroll budgeting.
• Prepare HR reports, workforce data analysis, and compliance documentation.
• Coordinated with PRO service providers for large-scale recruitment campaigns and staff mobilization.
• Facilitated employee terminations, exit procedures, and final settlements in line with legal requirements.
• Handled company trade license renewals, establishment card updates, and other official HR-related documents.
• Handled visa processing, renewals, and cancellations for employees in coordination with government authorities.
• Managed employee on boarding formalities including medical tests, Emirates ID, labour contracts, and work permits.
• Ensured timely processing of staff sponsorship transfers and residency permits.

• Arranging 3rd party trainings and VISA arrangements, Recruitment and Onboarding.
• Preparing payroll, monthly and reporting of all aspects related to staffing and payroll processing.
• Prepare monthly timesheets for CPP and third party employees based on data received from site Engineers.
• Update third party timesheets daily and at the end of the month for payroll purposes.
• Ensure accurate and timely submission of all timesheet data to relevant departments.
• Provide support to HR and Accounts departments as needed.
• Collaborate with project managers to ensure accurate and timely data collection.
• Gather staffing needs from the site Engineers / Supervisor arrange site workers according to their needs.
• Schedule job interviews, contact, screen, and shortlist candidates as
needed.
• Maintain HR Database and up-to-date workers records for monthly workers reporting analysis.
• Assisting with the recruitment and onboarding process of new employees
• Prepare HR reports and analytics to provide insights into workforce trends.
• Ensuring that employee salaries, bonuses, and benefits are competitive and compliant with relevant laws and regulations.

• Assisting with the preparation and analysis of HR reports and metrics.
• Coordinating and scheduling interviews forjob candidates as and when required
• Arranging and booking travel and accommodation and maintain records.
• Maintain human resources records by recording new hires, transfers, terminations, changes in job classifications, leaves, and attendance management.
• To deal sensitively and appropriately with confidential information.
• Administer performance management program by monitoring employee appraisals and salary revisions.
• Coordinate training and development programs for employees to enhance their skills and knowledge.
• Assist in performance appraisal processes and employee feedback mechanisms.
• Tracking and updating employee attendance and time-off requests

• Develop strategies in administrative manager functions to effectively run an organization.
• Supervise and manage administrative operations of a department.
• Develop and implement administrative functions to monitor business operations.
• Manage and direct the activities of the staff in an administrative set-up.
• Manage and supervise facilities functions in a production setting facility.
• Sets policies and procedures for training, coaching, counselling, and career development for staff.
• Develops and implements policies and procedures to improve operations and function of the department.
• Ensured confidentiality of all personnel, office, and employment records.
• Provided administrative support with payroll, calendars, meetings, and training events.

• Maintained optimal staffing levels by tracking vacancies and initiating recruitment and interview processes to identify qualified candidates.
• Worked as effective team member while contributing to local and regional HR projects.
• Briefed new hires on essential job information, such as company policies, employment benefits and job duties.
• Provided guidance on policies and procedures to harmonize responses, provide appropriate investigation actions and reach resolution of grievances.
• Followed programs closely to assess effectiveness and make proactive changes to meet changing demands.
• Oversaw payroll processing, ensuring accurate payments while adhering to strict deadlines for submission.
• Streamlined HR processes by implementing efficient workflows and reducing paperwork.
• Negotiated favourable contracts with vendors, resulting in cost savings on various HR services and products.

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and travel arrangements.
• Screening phone calls and routing callers to the appropriate party.
• Monitors the use of diagnostic services, inpatient beds, facilities, and staff to ensure effective use of resources and assesses the need for additional staff, equipment, and services.
• Coordinate operations, including purchasing, equipment, property inventory, building, equipment, and disposal
• Maintain complete stock of all hospital supplies and accuracy of inventory.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

• Preparing and posting job advertisements, screening applications, arranging interviews, participating in the selection process, and administering pre-employment tests as required.
• Providing general administrative support such as preparing correspondence, forms, and reports.
• Arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, and taking down minutes as needed.
• Establishing, maintaining, and controlling personnel, employees, recruitment relations records, files, correspondence, reports, and organization charts.
• Administering and monitoring new hire orientation programs.
• Preparing paperwork needed to create new employee profiles and to place a new employee on the payroll.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.