Snehasis Biswal

• Developing and implementing processes and procedures for the control and management of project
documents.
• Managing the document approval and review process.
• Ensuring that all documents comply with relevant procedures.
• Tracking document revisions and maintaining a record of changes to documents over time.
• Effectively follow the Project Document Control Procedure in submissions of documents.
• Ensures that all documents have no errors in filenames, submissions, etc., before submitting it to the next
department to avoid confusion.
• Responsible for setting up and managing the Organizations Electronic Document Management System
(EDMS). This involves defining document types, workflows, naming conventions, numbering systems, and
access controls.
• Responsible for managing Companys Document Control team to ensure all work is undertaken within
expected timeframes.
• Receives, archives, distributes, loads, and disposes off technical documents / data according to policies,
standards and procedures.
• First line of contact in the case of an escalation of a Document Control related issue.
• Grow and update the document control procedures and guidelines to ensure correct, consistent and
standardized processes are used within the Document Control team.
• Ensure adherence to the Companys Information Management Policy, and Document Control Standard /
Procedures.
• Assure all necessary controlled document sets are up to date, available and audited.
• Responsible for generating reports on the status of project documents and sending it to Client / Vendor /
Subcontractors and to internal project Team on weekly basis.
• Defines and directs, with Engineering and the Client, requirements and maintains project record keeping
system.

• Implement the Approved Document Management System across the complete portfolio being managed by
PWC for the Ministry of Public Works under Govt. of Odisha.
• Liaise with the DMS Vendor for customizing the DMS Package as per PWCs needs and requirements.
• Collect and Collate Site related progress data, HSE and QA/QC information and statistics and resource logs on
a daily basis and forward to the Central Planning Team for preparation of Daily & Weekly Progress and MIS
Reports.
• Support the Finance & Accounts Teams in the implementation of the centralized ORACLE based accounting
and reporting systems across the complete portfolio.
• Accountable for maintaining databases for all Portfolio and Project level Documents (Technical & Commercial)
and ensure availability of such documents to approved stakeholders.
• Ensure full compliance and adherence to PWCs Data Privacy and Information Management Policy &
Procedures.
• Coordinate with all Project Stakeholders (Engineers, Contractors & Clients) for seamless operation of the
Portfolio Document Management System.
• Ensure unified data accuracy of all documents across multiple platforms being used for various Projects.
• Management and Archiving of all Incoming and Outgoing Documents, Data and Communications with all
stakeholders across the Portfolio.
• Set up the Engineering Documents Centre for effective management and control of the Project Engineering
Documents.
• Maintain a record of all Manufacturers, Technology Providers, Subcontractors / Suppliers engaged on all
Projects under the Portfolio and infuse necessary updates as necessary.
• Ensured 24*7 availability and access to documents, data and information to all approved stake holders
• Support for maintenance of online recruitment module for smooth management of recruitment process.
• Assist in Online Recruitment Design for staffs at various levels & developing staff capacity building, annual
calendar etc.
• Generate various document control reports as required & Maintaining Monthly, Quarterly and Annual reports.
• Support cross-functional teams for Delivery of E- governance projects being implemented in State Transport
Authority.

• Establish the Project Document Controls System, Coding Structure, Archiving Procedures and Document
Review, Receipt & Approval Structures.
• Support the DMS Vendors in seamless installation of DMS Software Packages and customization as per Project
Requirements.
• Implement Document Archiving Systems along with PM approved Document Access Limits.
• Design & Maintain Project Documents and Communications Register (Online & Offline).
• Support Internal Audit Teams for periodic audits ofthe Project & Corporate Document Management Systems.
• Extend complete Document Management support to the Project Manager, Project Management Team and
the Engineering Management Team.
• Maintain a repository of all Project Plans, Procedures and Manuals throughout the Project Life Cycle.
• Maintain a record of all Vendors/Subcontractors, Vendor Agreements, Vendor Progress Status, Updated
Vendor Document Registers and infuse necessary updates as necessary.
• Prepare and transmit Project Document Transmittals as per approved Transmitting Philosophy.
• Manage all incoming and outgoing communications and document exchange through approved document
exchange platforms with all vendors and subcontractors on the Project.
• Remain fully responsible and accountable for timely submissions of all documents (technical/commercial) to
all vendors, subcontracts and Client/PMC.
• Support the Project Manager and the Contracts Manager in reviewing Contractual Letters/Communications
for errors and misalignments.
• Support the Project Management Team in the drafting of Minutes of Meetings (MoMs) for all Project Review
and Management Level Meetings.
• Act as the single point of contact for all documents and records as required by the Project Management Team.
• Support the Project Management Team in the preparation and compilation of the Final Handover Dossier for
Project Closeouts.