Executive Assistant
Nestle Middle East FZE
Total years of experience :34 years, 6 Months
Key Result Areas:
Managing & administering operations of Regional Business Head Office entailing activities pertaining to dairy management, conducting meetings, maintaining correspondence and ensuring smooth running of other activities
Developing visit & expense reports for each executive; rendering administrative support related to business trips, visitors, meetings, visas, trade visits, household visits, etc. to 13 executives of the Division and Nutrition Regional Operations Team
Looking after logistics operations including ticket, transportation, and visa of Regional Business Head for various trips in coordination with visiting markets and Nestlé Nutrition Headquarters & Local HR Administration
Collecting reports including Financial Reports - Dynamic Forecast Reports, Monthly updates, Management Letters, Market Share reports, etc. from Country Business Managers, Marketing, Finance, Operations Team, etc. of Infant Nutrition MENA Region for division stakeholders
Serving as a Focal Contact for VVIP Visitors visiting from Nestlé Headquarters and other Nestlé entities; supporting on logistics services, cluster meetings, regional ASET meetings, product launches, strategy workshops, etc.
Organising MENA Regional Conferences like cluster & strategy meetings including travel preparation, arranging conference venue, preparing travel guide, addressing visa requirements, arranging team building cultural activities, and verifying all expenses incurred for Nestlé Nutrition Team
Significant Highlights:
Holds the distinction of serving as an integral part of Wyeth Infant Nutrition (Pfizer Nutrition) integration to Nestlé; assisted Integration Team
o Received commendation from CEO Nestlé Middle East and RBH Wyeth Infant Nutrition
Successfully obtained US Visa for Regional Business Head to attend Yearly Conference at Florham Park, in a very tight stringent timeframe
MAPCO (an Al Mazroui Group Company) is operating in the field of Electro Mechanical Contracting in Abu Dhabi for the past 30 years with proven track record and various projects for its credit. As an Executive Secretary, in additional to normal secretarial works, I perform the following tasks as well:-
Ø Co-ordination with site for all HO support for recruitment of labour, labour contracts, employee visa, processing of variation orders, etc.
Ø Order preparation and progress reporting to Senior Management.
Ø Sourcing of vendors, manufacturers and / or suppliers for various equipments / items through Internet.
Ø Preparation of enquiries, quotations to Main Contractors, etc.
Ø Follow-up, self-correspondence to vendors / suppliers for all Order and / or enquiry matters.
Ø Preparation / Amendment of Letter of Credits, Bank Guarantees, other agreements, etc.
Ø Preparation of ISO accreditation related documentation.
The management and administration of all projects/maintenance works based on Das Island is vested with Das Engineering Department, headed by Head of Engineering Das, under the management and supervision of Resident Engineer (Das), at Das Island. My duties are varied and call on a myriad of skills, communicating with a wide range of people including those at most senior level, which includes (but not limited to) the following:-
Control and Administration of all Projects Documentation and ADMA-OPCO Engineering Standards, other Standards and Policies.
Contractors Security Passes to Das Island & Offshore (i.e. Letter of Introduction for Security Passes in liaison with Contractors / ADMA-OPCO Travel & Documentation Dept.)
Organizing Site Progress Meetings and issue Minutes of Meeting.
Material Requests, Contracts Requests, Request for Service Order for Small Works, Manpower Contract Renewals etc. (This is achieved using Computerized Passport System which includes lot of co-ordination and follow-up with other Divisions / Departments).
Insurance Coverage for Small Works Policies (e.g. Service Orders) in liaison with ADNIC.
Preparation of Weekly Report, Monthly Report, Safety Returns, Annual Review Report, Contract & Purchase Request Review Committee Report, Technical Committee Meeting (TCM) Report, Study Reports, ‘Fitness For Purpose’ Report, Structural Integrity Report, Contract Strategies, ‘Brief to Consultant’ for various Studies, etc. in liaison with various discipline Engineers.
Travel arrangement to Das Island & Offshore, Hotel Bookings, Transportation, etc.
Arrangement of Workshops (eg.Crude Oil Storage Tank Workshop), Meetings, Study Review by inviting ADMA-OPCO Shareholders and other Oil Companies.
Self correspondence, Slides for presentation and other secretarial / clerical works (e.g. database of incoming & outgoing mail and distribution, data base for all Invoices Payment Certificates, etc)
Reporting to the Chief Engineer. Responsible for generation of routine / preventive maintenance work orders, preparation of various reports, minutes of meeting, follow-up on various projects among Owning Company and Contractors, setting up meetings, etc.
Wockhardt is a leading pharmaceutical Company. I was reporting to Dy. General Manager - Personnel & Legal. Apart from normal secretarial works, preparation of all kinds legal documents. In addition to this, I was handling Trade Mark Formalities of the Company.
This Group is a well known civil contractor having executed various projects to their credit including Domestic Terminal Complex for Airport Authority, Hotel Leela Kempinski, Hotel Ramada Inn etc. Apart from normal secretarial works, independent correspondence to Banks and Insurance Companies regarding Bank Guarantees in co-ordination with Finance Dept. Experience in preparation of all legal documents such as suits, affidavits, arbitration documents etc. and in quoting for tenders.
Preparation of legal documents apart from other secretarial functions. As Advani & Co. is a sister concern of Business India, I was working for its Editorial Dept. also, thereby had exposure in that field.
The Company is in the business of selling and servicing vehicles and are the agents for Maruti, Fiat, Honda, etc. Experienced in preparation of bills for serviced vehicles, taking estimate for damaged vehicles for insurance purpose, preparation of job cards, apart from other secretarial works at the Automobile Workshop’s Admin. Office.